This will be our nonprofit’s first time applying for grants. We found your GrantWriterTeam.com website and we are going to request a grant writer. Besides filling out the form to request a writer, what else do we need to do?
Sincerely, First-time Grant Applicant
Dear First-time Grant Applicant,
Thank you for writing to me. I think all of our subscribers will appreciate your question. I recommend that organizations maintain an up-to-date computer (and hard copy) folder that includes all the documents you might ever need to apply for a grant. Locating and perfecting these documents can be more time consuming than writing the grant, itself.
Do not wait – Start gathering documents today. Be ready to apply for grants!
If you are missing a document, don’t worry. Inform the grant writer and they will assist you in the preparation (if it is required by the funding source).
Here is list of documents you need to prepare for the grant proposal application process:
- Board of directors list (sample)
- Organizational chart (sample)
- A Copy of your 501c3 IRS determination letter
- Incorporation papers
- Special government licenses needed
- W9 form signed by the executive director
- Current organization budget
- Recent 990 forms (for the past 3 years)
- Copy of most recent audited financial statements
- Non discrimination policy
- Business continuity of operations document or disaster plan
- List and description of any current programs of the organization
- Any promotional materials or articles previously written about the organization
- Previously written grants
- Copies of measurement tools like pre/post-tests
- Resumes, biographies of key staff
- Statistics, articles, photos, surveys documenting the community need for your program
- Insurance certificate
With all of this information, a grant writer will be able to write you a compelling grant proposal.
Inform your GrantWriterTeam.com grant writer of which documents you have and which documents you need assistance with compiling. Every application has different requirements. The grant writer will tell you what each application requires.
You will provide your documents to the writer on an as-needed basis (do not automatically transfer your entire file).
Thank you again for sharing your question,