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Youth Arts Enrichment (YEP) Grant Program

Grants to Florida Nonprofits, Agencies, and IHEs in Eligible
Areas for Arts Projects that Benefit Local Youth and Children

Agency Type:

Local

Funding Source:

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Miami-Dade County Department of Cultural Affairs and The Children’s Trust

Conf. Date:

04/14/20

Deadline Date:

05/12/20 11:59 PM

Description:

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Grants of up to $30,000 to Florida nonprofit organizations, municipalities, and IHEs in eligible areas for arts-based programs that enhance the lives of children and families. Applicants must participate in an online workshop and complete eligibility forms prior to applying. Funding is intended for three types of activities: long-term projects; arts enrichment programs; and projects for children, youth, and young adults with disabilities. Eligible applicants are located in and benefit children and families in Miami-Dade County.

The objective of the YEP Grants Program is to enrich the lives of children through the arts, whereby children will have opportunities to have positive live arts experiences through:

  • Arts Instruction
  • Arts Intervention
  • Healing/Expressive Arts
  • In-school Arts Residencies and Performances
  • Out-of-School/Public Arts Exhibitions and Performances

Funding Categories:

  • Category A – Ongoing/Long-Term Projects: Provides project-based funding support to non-profit organizations for projects that provide children and youth the opportunity for ongoing/long-term direct participation in the arts, such as sequential arts instruction, after-school arts programs, in-school arts residency programs, winter and spring break camps, etc.  These projects must be able to measure the impact of repeated participation in these programs on the students over the project period and document measurable outcomes.
  • Category B – Arts Enrichment: Provides project-based funding support to non-profit organizations for programs that provide children and youth the opportunity to participate in exceptional, innovative and transformative live arts experiences.
  • Category C – All Kids Included: Provides project-based funding support to non-profit organizations for projects that serve children, youth and young adults with disabilities through inclusive arts and cultural programs so that kids of all abilities and their families can participate fully in the arts.

GrantWatch ID#:

GrantWatch ID#: 129101

Estimated Size of Grant:

Maximum Request:
- Category A Applicants: up to $30,000
- Category B Applicants: $10,000 fixed award amount
- Category C Applicants: up to $20,000

Term of Contract:

October 1, 2020 - May 31, 2021

Additional Eligibility Criteria:

To be eligible to apply, an organization must:
- Be legally incorporated in the State of Florida as NOT-FOR-PROFIT, with designated taxexempt status under section 501(c)(3) of the United States Internal Revenue Code. Applications from not-for-profit organizations designated tax-exempt under other subsections of 501(c) will be reviewed on a case-by-case basis. Proof of incorporation and IRS tax-exempt designation is required at the time of application; or
- A political subdivision of Miami-Dade County or one of its municipalities, to be considered and determined on a case-by-case basis, provided that the organization provides services, cultural programs and open access to the community and the general public on a regular basis; or
- Qualify as a public or private institution of higher education, provided that the organization provides services, cultural programs and open access to the community and the general public beyond their educational mission and on a regular basis. Applicants may qualify as a public or private institution of higher education, if all the following criteria are met: Its primary mission is to the creation, performance, exhibition and/or presentation of a year-round season of public cultural programming not related to degree-granting programs; the program is overseen by a community-based board of directors or advisory board that meets regularly; and the public at-large is the primary target audience and direct beneficiary of the program.
- Be the project “owner/presenter” directly responsible for managing, overseeing and implementing ALL administrative aspects of the proposed project, including but not limited to: data collection, reporting, scheduling, program design, production, implementation, contracting for artists/services, etc.;
- Have a minimum one-year track record of producing high quality, cultural arts programs for children and/or youth in Miami-Dade County.

Applicants may not be:
- A fiscal agent applying on behalf of another entity; and
- A religious organization whose proposed project, in whole or in part, is designed to promote religious or sectarian activities or to encourage the preference of a particular religion.
- An educational organization or facility (such as a daycare/preschool, school, college or university, other than university-operated cultural institutions as defined above, that provide services, cultural programs and open access to the community and the general public beyond their educational mission and on a regular basis.

Organizations receiving funding through the Youth Arts Miami (YAM) Grants Program are not eligible to apply.

For ineligible expenses, see: https://www.miamidadearts.org/sites/default/files/files/inline/yepgui_2020-2021_rev_4.7.2020.pdf#page=10.

Pre-proposal Conference:

All applicants (both new and returning) must attend one of the YEP specific workshops prior to submitting an application.

The FY 2020-21 YEP workshops will be held in an online format. Participants will receive information by email to access the online workshop after submitting the RSVP form below.

Note: This workshop will provide instruction on using the Department of Cultural Affairs' online grant platform, "Survey Monkey Apply" as well as review program eligibility criteria, application and reporting requirements.

YEP Grants Program Workshop Schedule:
- Thursday, April 9, 2020, 10:30 AM - Noon
- Tuesday, April 14, 2020, 2:30 PM - 4:00 PM

Register online: https://www.miamidadearts.org/content/youth-arts-enrichment-yep-grants-program-workshop

Pre-Application Information:

Applications are due no later than 11:59 PM on Thursday, May 12, 2020.

Applicants must furnish a minimum $1 to $1 funding match in cash, or a combination of cash and in-kind contributions. In-kind contributions may not exceed 25% of the total cash project revenues.

Returning applicants will have the option to submit a completed application, including all required support materials, no later than one full calendar week in advance of the grant program’s published application deadline for a thorough “Courtesy Review” by the Program Administrator. Returning applicants who waive their option for a Courtesy Review and submit their applications by the grant program’s published deadline will receive a technical sufficiency review only.

Applications received from first-time applicants by the grant program’s published application deadline will be reviewed by the Program Administrator and are exempt of meeting the program’s Courtesy Review deadline.

BEFORE you are able to access the grant application stage, you must have a user account for basic log-in access and complete and submit a Grant Eligibility and Request Form. Once you have completed these steps, your Grant Eligibility and Request Form will be reviewed by the Program Administrator to determine whether or not your organization is eligible to apply for the requested grant. This review may take up to 3 – 5 business days. Only after the Program Administrator has confirmed your eligibility can you be provided access to the grant application stage. It is critical to keep these steps and this timeline in mind when preparing to submit a grant online.

Requesting access to the grant application less than 7 business days prior to an upcoming deadline is neither an adequate time frame for successful completion nor a reasonable expectation of staff.

Timeline:
- Applications available: April 2020, with administrator approval
- Pre-Grant Workshop online: Thursday April 9 and Tuesday, April 14
- Courtesy deadline: Thursday, May 5, 2020, 11:59 PM
- Deadline: Thursday, May 12, 2020, 11:59 PM
- Application comments/corrections: June 11, 2020
- Correct/Final application due: June 18, 2020, 11:59 PM
- YEP Panel meeting date: Thursday, August 27, 2020, 10:30 AM
- Cultural Affairs Council Approval: September 16, 2020, Noon
- Board of County Commissioner's Approval: October/November 2020
- Award Notification: October/November 2020
- Availability of grant funds: Not earlier than January 2021

Additional information: https://www.miamidadearts.org/grants

Contact Information:

Before starting your grant application, please review the funding source's website listed below for updates/changes/addendums/conferences/LOIs.

Apply online: https://miamidadearts.smapply.io/

Dana Pezoldt
Miami-Dade County Department of Cultural Affairs
111 NW 1st Street, Suite 625
Miami, FL 33128
danap@miamidade.gov
(305) 375-2161

URL for Full Text (RFP):

Geographic Focus:

USA: Florida: Miami-Dade County

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