Prairie Lakes Regional Arts Council
02/01/19 11:59 PM
Grants of up to $8,000 to Prairie Lakes Region, Minnesota nonprofit organizations, government agencies, and schools for a broad range of arts activities. First-time applicants are required to contact program staff prior to applying. Activities may be in the areas of dance, literature, music, media arts, visual arts, and theater.
The applicant or organization must have an address and provide arts programming within the Prairie Lakes region; the counties are: Blue Earth, Brown, Faribault, LeSueur, Martin, Nicollet, Sibley, Waseca, or Watonwan County.
The purpose of this program is to provide funding for organizations directly engaged in the creation of art, the production of artistic performances or arts services, or the sponsorship of quality arts activities in local communities. The Arts and Cultural Heritage Grant was established for three specific purposes: Arts Programming and Arts Access; Arts Education and Arts and Cultural Heritage Festivals.
Note: Applicants presenting music groups must list the music genre per group, the city they are from, and the cost per group. The types of music genres that can be funded with grant money are: bluegrass, blues, country, ethnic (Czech, German, Irish, Native American, etc.), folk, old-time-traditional, jazz, etc. Artist fees for rock ’n roll or country bands typically seen in a bar are not eligible for grant money; nor are DJ’s, Karaoke, etc.
New in FY 2019: “The goal of PLRAC as an organization is to strive for Equity and Inclusion in policies, programs and the community we serve. Therefore, a few new questions are being asked about Equity and Inclusion in our grant applications if your project is to provide Access to the event. These questions encourage applicants to think broadly and plan intentionally to reach more people through their arts programming and activities.”
Examples might include:
-IPOC (Indigenous people and People of Color including Native American, Black/African/African American, Afro Latino, Caribbean, Chicano/Mexican, Central American, South American, Middle Eastern/North African, Southeast Asian/Asian/Pacific Islander, Immigrants, Refugees, and Muslim individuals.);
-Youth and Seniors
-People with Disabilities
-LGBT (Lesbian, Gay, Bisexual, Transgender, etc.)
Arts Project Program Categories:
The purpose of this program is to provide funding for organizations directly engaged in the creation of art, the production of artistic performances or arts services, or the sponsorship of quality arts activities in local communities. The Arts and Cultural Heritage (ACH) Grant was established for three specific purposes:
1. Arts Programming and Arts Access: to support Minnesota artists and arts organizations in creating,
producing, and presenting high-quality arts activities; to overcome barriers to accessing the arts; and to instill the arts into the community and public life in this state.
2. Arts Education: to support life-long learning and appreciation of the arts, including support for K-12 activities that enhance but not replace school arts curriculum.
3. Arts and Cultural Heritage Festivals: for arts festivals and activities that represent the diverse ethnic and cultural arts traditions, including folk and traditional artists and art organizations, represented in this state.
This program is made possible by the Arts and Culture Heritage Fund, created by the people of Minnesota to support the arts and preserve the region's heritage. The Clean Water, Land and Legacy Amendment funds this program, through the Minnesota State Legislature.
Description of Program Areas:
Arts and Cultural Heritage Grants are intended to support Minnesota artists and arts organizations. We ask applicants to seek out Minnesota Artists for their projects.
Arts Programming and Arts Access:
The purpose of this program is to provide funding for organizations directly engaged in the creation of art, the production of artistic performances or arts services, or the sponsorship of quality arts activities in local communities. The organization should describe their arts programming and request funds for those activities in the expense categories listed on the application budget, with not more than half of the funds requested for salaries of paid staff. Funds may be used for on-going programs, but groups are encouraged to offer new and different activities with the grant funds or enhance their events.
Arts Access activities that plan to reach new audiences and engage the public in new ways should also think about Equity and Inclusion. Within the context of your community, describe how your project identifies and proactively addresses barriers to engaging historically marginalized, targeted, and underserved people and identities that may otherwise have limited access to your proposed activity.
Funds may also be used for equipment that enhances the artistic ability of the organization and includes but is not limited to: office equipment, computer and software, instruments, risers, theater lighting, theater curtains, sound system, display areas, etc.
Funds may be used to support public art projects in the community, i.e. sculpture, murals, public performances, temporary works, and other grassroots forms of public art that engage the community in new ways and the cash match is 50%.
A. Schools: This is available to all public or private non- parochial elementary, middle or secondary schools (K-12) in the nine county area. The focus is to provide educational partnerships between local and regional Minnesota artists, arts organizations and (K-12) schools. In FY 2019 it will be allowed that a school can apply for both an ACH Grant for Arts Education activities with students and an Arts-In-Education Grant within the same year, as long as each application is for a specifically different project, with different expenses.
1. To enhance school arts curriculum by providing artist residencies, live arts performances, mini-workshops and arts related field trips. It is suggested that you use Minnesota artists if possible, but it is not required. Field trips must be within the state of Minnesota only.
2. To enhance programs and curriculum design through visits to professional artists' studios, performances by professional theatre, dance or musical groups, readings by writers, visits to art galleries, exhibitions and other locations pertinent to the creation and exhibition of art.
3. To collaborate with arts organizations in the region to perform in their school and/or community.
B. Nonprofit and Community Groups:
To support life-long learning and appreciation of the arts, through arts activities conducted by a non-profit arts organization, community group, early childhood education, community education, senior citizen’s organization, unit of government, etc.
Arts and Cultural Heritage Festivals:
Grants are for events and activities that represent the diverse ethnic and cultural arts traditions, including folk and traditional artists and art organizations, represented in this state. This may include folk art classes, single performances, a series of cultural activities, arts and music festivals, etc. Arts celebrations in communities can use grant funds for music groups that are performing in a community setting, but not for marching band fees that are participating during a parade.
GrantWatch ID#: 131201
The maximum Arts and Cultural Heritage grant an organization can receive in Fiscal Year 2019 is $8,000.
Arts Programming and Arts Access: Maximum request is $8,000.
Arts Education: Maximum request is $4,000.
Arts and Cultural Heritage Festivals: Maximum request is $5,000.
August 1, 2018 deadline: The grant period is one year Sept. 1, 2018 to Sept. 1, 2019 or the time period the applicant designates. Note: applicants are encouraged to complete their projects within 9 months and submit their Final Reports by July 1, 2019 in order to be eligible again on Aug. 1, 2019. Otherwise the applicant will have to wait for the next deadline.
February 1, 2019 deadline: The grant period is April 1, 2019 to April 1, 2020. Note: applicants are encouraged to complete their projects within 9 months and submit their Final Reports by January 1, 2020 in order to be eligible again for the Feb. 1, 2020 deadline.
Grants must be completed within one year of the awarding of the grant, unless an extension has been requested and granted by the Executive Director of Prairie Lakes.
Prairie Lakes Regional Arts Council will fund the projects from nonprofit tax-exempt 501(c)(3) arts organizations, nonprofit community groups, units of government and non-parochial schools that are sponsoring an arts activity in dance, literature, media arts, music, theater and visual arts.
Applications from individuals or for-profit businesses are not eligible.
Not more than half of the grant can be used for salaries of paid staff.
Restrictions and Non-Fundable Projects:
The following activities or use of funds are not allowed:
1. Activities that do not have arts programming and arts activities, arts education or cultural heritage of the arts as their primary focus.
2. Funds are requested to produce fundraising activities involving the Arts such as benefits, receptions, or if the intent is to donate the proceeds (earnings) to another nonprofit.
3. Events or project where the purpose is re-granting monies to another event or nonprofit group.
4. Applicants have listed travel expenses outside of the state of Minnesota as a Prairie Lakes grant expense (use of funds) on their budget.
5. The application form and all required materials are not submitted online by the deadline date specified in the grant program information.
6. The applicant has an overdue Final Report from a previous grant.
7. The applicant is not in compliance with any active contract with the arts council.
8. The applicant does not make all events open to the general public or whenever feasible, does not establish admission charges for the events.
9. Participants (youth) are required to pay a registration or participation fee and no scholarships are offered.
10. Funds are requested to pay fees for touring costs, performances, or exhibitions carried out exclusively by student organizations or schools that do not include the public.
11. Funds are requested for the projects that are essentially historical, and lack a strong artistic component.
12. Funds are requested to support strictly commercial activities intended for retail or mass-market distribution (i.e. limited edition prints, note cards, copies of CD or DVDs for musicians and performers).
13. Funds are requested for activities that attempt to influence any state/federal legislation or appropriation.
14. Funds are requested to pay for endowment funds, property acquisition, new construction or major building improvements that are not directly related to arts programming, are not eligible.
15. Funds are requested for new building projects.
16. Funds are requested for payment of debts incurred before the grant application is approved.
17. Funds are requested to support activities which are essentially for the religious socialization of the participants or audience (a religious service cannot be any part of a the project).
18. Funds are requested to support activities in primary or secondary level parochial schools.
19. Funds are requested for support of “routine” school activities in theater, dance, music and visual arts. Activities such as school plays, one-act plays, dance line, pop concerts, music competitions, visual art classes and displays, summer marching band programs of the school, etc.
20. Funds are requested for an event which is a magic show, parade, or marching bands in a parade.
21. To supplant discontinued or nonexistent arts programs in schools.
22. Applicant cannot purchase equipment for or improve facilities within K-12 public schools. The exception will be, if a nonprofit arts group uses the school facility for rehearsal, classes, performances, or exhibitions, and it needs equipment or facility improvements for its own work. The arts organization could apply for and receive a grant and could develop a cooperative agreement with the school that spells out how the school could also benefit from the purchased equipment or improvements.
23. To compensate ongoing school personnel in full or in part.
24. To pay an artist or arts organization to provide essentially the same services that an ongoing teacher or arts specialist would be expected to provide.
25. For tuition for teachers to earn degrees, meet licensure requirements, or meet continuing education requirements to retain a teaching license.
26. Artists are required to pay excessive entry or exhibition fees in order to exhibit or perform in the project or program for which funding is sought.
27. The project budget contains combined funding from a regional arts council and the Minnesota State Arts Board (MSAB) that amount to more than one-half of the project’s total cash expenses. No more than 50% of the income can be from State Grants; Prairie Lakes and MSAB combined.
28. The project may not be eligible if the applicant’s project could be funded through other Arts and Cultural Heritage funding sources such as the Children’s Museums of MN block grant, Minnesota Historical Society, Regional Library System, Statewide County Fair funding, etc. It is up to the applicant to describe how the arts project and use of funds are different, if they are the recipient of other ACH Funding through another agency.
This grant must be matched with at least 50% cash match or other earned revenue for Arts Programming and Activities; and the grant may not exceed 50% of the Project Expenses. The exceptions are: Arts Education category, which has a 10% cash match.
New applicants (not funded in FY 2018) must contact staff prior to submitting application to discuss the project, budget, and survey & evaluation component; otherwise the applicant will not be considered eligible for funding. The ACH Grant requires the applicant to do more evaluation of the project and conduct a survey of the audience members or constituents it serves; an example is on page 12.
There are two annual deadlines of Aug. 1, 2018 and Feb. 1, 2019. The applications submitted on Aug. 1, 2018 will be reviewed at the Aug. 23, 2018 board meeting. The applications submitted on Feb. 1, 2019 will be reviewed Mar. 28, 2019
Applications must be submitted by 11:59 p.m. on the deadline date.
Watch the Applicant Tutorial:
Before starting your grant application, please review the funding source's website listed below for updates/changes/addendums/conferences/LOIs.
Prairie Lakes Regional Arts Council
Avenue NE., Suite A
Waseca, MN 56093-2612
(507) 833-8721 / (800) 298-1254
USA: Minnesota: Blue Earth, Brown, Faribault, LeSueur, Martin, Nicollet, Sibley, Waseca, and Watonwan Counties