New York State Education Department (NYSED)
12/19/18 Receipt and Postmarked by Date
Grants starting at $45,000 to New York State local educational agencies (LEAs), including public school districts, BOCES, and charter schools, for services that enhance school attendance and academic achievement of homeless youth and children. Some applicants will be required to complete a pre-application prior to submitting a full proposal. Funding is intended to support programs such as tutoring, enrichment activities, counseling, food programs, and preschool outreach. Eligible activities may take place at schools, shelters, clinics, or other community facilities in New York City and throughout the State.
The purpose of the 2019–2022 McKinney-Vento Competitive Grant Program is to facilitate the improved attendance, engagement, and academic success of homeless children and youth who reside in temporary housing. Successful grant applicants will develop and implement activities, programs, and/or partnerships that aim to fulfill these goals. Applicants should consider a student’s immediate/essential needs, social-emotional needs, academic needs, and physical and mental health needs in the planning and proposal of the program. (For the text of the federal McKinney-Vento Act and related information, see www.nysteachs.org.)
Activities and services must not replace the regular academic program, but rather, must be designed to expand upon or improve services for students in temporary housing. Additionally, partnerships with local agencies and/or community-based organizations (CBOs) to provide services are encouraged.
The grant program includes Baseline Grants and Enhanced Grants for Trauma-Sensitive Schools. The Baseline Grant is intended to support LEAs in their efforts to promote school success for students in temporary housing. The Enhanced Grant for Trauma-Sensitive Schools is intended to support LEAs in their efforts to take very deliberate steps towards creating and implementing trauma sensitive programs.
1. Baseline Grant
Successful grant applicants will develop and implement activities, programs, and/or partnerships that aim to increase attendance, engagement, and academic success for students in temporary housing. Program activities and services may be provided on school grounds or at other facilities such as shelters, community organizations, or counseling/health clinics. Successful applicants will include a mix of activity types including student-facing programs (e.g., tutoring), student/family support services (e.g., supplies), and capacity-building activities (e.g., professional development). Activities undertaken must not isolate or stigmatize students in temporary housing and cannot replace regular academic programs but shall be designed to expand on or improve services provided as part of the LEA’s regular academic program.
Allowable Activities for the Baseline Grant include, but are not limited to:
- The provision of tutoring, supplemental instruction, and enriched educational services, as well as transportation to and from such services;
- Before-school and after-school activities, mentoring, and summer programs with a teacher or other qualified individual, as well as transportation related to these programs and services;
- Provision of student support services, including mental health counseling and violence prevention counseling, as well as transportation related to these services;
- Partnerships with local organizations to provide physical and mental health services, enrichment activities, or other “whole child” supports, as well as transportation related to these services;
- Programs focused on building executive functioning skills such as coping, self-regulation, and leadership;
- Supplies needed for school and/or personal hygiene;
- Supplemental food programs such as after-school snacks or weekend food programs;
- Provision of developmentally appropriate early childhood education programs (preschool outreach) not otherwise provided;
- Provision of education and training to parents of students in temporary housing about educational rights and resources that are available;
- Adaptation of space, physical improvements to shelter or school space to create a safe and supportive educational environment, purchase of supplies for non-school facilities (e.g., stimulating and age-appropriate play/study spaces within shelters or “calming corners” in classrooms); and
- Professional development and training on McKinney-Vento statutes, trauma-sensitivity, or another related topic for educators, school/district personnel, and/or community partners.
Points are awarded based on the quality of activities described, not the quantity.
In addition, grant funds may be used for:
- Salary for the full-time or part-time McKinney-Vento liaison if he/she directly manages the McKinney-Vento grant activities in addition to the state and federally mandated duties (application must include specifics about this person’s grant-related duties); and
- Salaries/stipends for other full-time or part-time staff or volunteers who are directly working to implement the grant activities.
2. Enhanced Grant for Trauma-Sensitive Schools
The purpose of the Enhanced Grant for Trauma-Sensitive Schools is to ensure that students in temporary housing can “succeed in school” by addressing the unique learning needs resulting from stress and trauma. For maximum impact, experts recommend a school-wide approach to trauma-sensitivity that addresses the negative effects of chronic stress or trauma through a focus on school climate. For the Enhanced Grant, an LEA can choose to focus on one school or several. Partnering with the chosen school(s)’s leader and/or the district’s superintendent is required. LEAs should design a school-wide approach that addresses the following three elements:
- Creating a safe and supportive environment (e.g., predictable and safe environments at critical transition points for families and students including, for example, a welcoming enrollment office or a calm and supportive bus ride to and from school);
- Fostering secure attachments (e.g., consistent one-on-one relationships with adults; participation in a mentoring program in school or in a community-based program); and
- Strengthening a student’s non-cognitive skills (e.g., programs/curricula designed to teach or improve students’ ability to be resilient, self-regulate, or cope or in a healthy way).
Examples of activities that can be paid for using Enhanced Grant funds include:
- Costs associated with trauma-sensitivity related planning (e.g., needsassessment, after-hours planning meetings, approved consultant fees, professional training fees, research materials);
- Payment to school/district staff or community organizations to develop trauma-sensitivity related professional development and trainings; Payment to school/district staff to attend trauma-sensitivity related professional development and/or planning meetings, including payment for per diem substitute staff, if needed;
- Stipends for mentors/volunteers participating in a program aimed at fostering secure attachments;
- Design and creation of “peace corners,” “calming corners,” or other physical improvements to schools and shelters that promote a safe and supportive environment;
- Provisions (e.g., transportation, snacks, supplies) for before-school and afterschool activities related to one or more of the above-mentioned three essential elements;
- Costs associated with providing high-quality family programming (e.g., parenting classes, support groups for parents of teenagers, community events);
- Collaboration with local Pre-K providers to incorporate trauma-sensitive practices and services (e.g., adding self-soothing lessons to their curriculum, adding home-visiting services);
- Costs associated with facilitating a partnership between the district, family shelters, and/or local organizations to create safe and supportive shelter facilities (e.g., offering Pre-K classes onsite; creating age-appropriate play spaces or learning spaces, providing a bright and welcoming family room for recreational activities);
- Collaboration with home-visiting programs and/or expansion of counseling services both in-school and out-of-school;
- Supplies/materials associated with providing training and support regarding self-care and/or secondary trauma for staff, volunteers, and/or caregivers; and
- Home-visiting programs that engage parents and/or assist them in being trauma-sensitive with their own children (e.g., The Parent-Teacher Home Visiting Project or National Education Association).
GrantWatch ID#: 132135
Baseline Grant: Funding will be structured as follows based on the LEA’s/Consortium’s average number of students identified as homeless:
- 100-200 students identified – up to $45,000 per year
- 201-300 students identified – up to $55,000 per year
- 301-600 students identified – up to $65,000 per year
- 601-1000 students identified – up to $80,000 per year
- 1001-2000 students identified – up to $100,000 per year
- 2001-50,000 students identified – up to $125,000 per year
- LEAs/consortia with >50,000 students identified as homeless may request a maximum total award of $2.5 million per year.
Grant funds will be available for applications scoring at least 60 points. Applications will be ranked from highest to lowest score on the Baseline Grant application and will be awarded per year as described above until funds are exhausted.
Enhanced Grant for Trauma-Sensitive Schools: $240,000 of the total funding available each year will be set aside to award 12 Enhanced Grants to LEAs that also receive Baseline Grants until the funds are exhausted. (If an LEA or consortium of LEAs is selected for a Baseline Grant, NYSED will review the Enhanced Grant portion of the LEA/consortium’s application to see whether to award the Enhanced Grant in addition.) Funding will be structured at up to $20,000 per year for 3 years (in addition to Baseline Grant funds).
Note: This award does not allow grantees to carryover unexpended grant funds into the next school/funding year.
The grant period will be July 1, 2019 – June 30, 2022.
New York State local educational agencies (LEAs), which for the purposes of this RFP are public school districts, BOCES, and charter schools, are eligible to apply (BOCES may only apply as a part of a consortium). The NYC Department of Education is the eligible school district applicant in NYC, not individual Community School Districts. LEAs must have identified a minimum average of 100 students in temporary housing in the 2015-16, 2016-17, and 2017-2018 school years to be eligible for funding. LEAs that have identified a three-year average of fewer than 100 students in temporary housing may apply as a consortium of LEAs to bring the total to 100.
Please note all consortium members must be LEAs and must be a direct provider of services. Consortium members cannot be third-party contractors. The consortium member that is designated as the lead applicant/fiscal agent must be an LEA and must also be a direct provider of services. Consortium applicants must submit with their applications Attachment A, “Consortium Member Agreement and Statement of Assurances,” or the application will not be considered.
BOCES are only eligible to apply as a part of a consortium; a BOCES cannot apply on its own.
A school district or charter school can only be included in one application (e.g., a school district may not apply on its own and as a part of a consortium).
Funds for this program must be used to supplement (increase the level of services) and not supplant (replace) funds from other federal, state, and/or local sources.
Activities undertaken must not isolate or stigmatize students in temporary housing.
Grant funds should not be used to fulfill the basic McKinney-Vento Act statutes of identification, enrollment, or transportation to/from the regular school day.
Grant funds cannotbe used to implement some state and federally mandated services. (For a full list of mandated responsibilities, see Sections 722(g)(3) & 732(g)(6) of the McKinney-Vento Act listed at www.nysteachs.org.)
An electronic version of the complete application in Microsoft Word (.doc) or portable document format (.pdf) must be received in the RFP email inbox by 12/19/2018. Additionally, a complete hardcopy application with an original, authorized signature and three copies of the signed application must be mailed to the NYSED and postmarked by the application deadline, 12/19/2018.
In order to be awarded federal funds, an agency must be registered (and then maintain a current registration) in the federal System for Award Management known as SAM (http://www.sam.gov). Information on an agency’s registration in SAM needs to be provided on the Payee Information Form that must be submitted with the application.
Prequalification: The State of New York has implemented a new statewide prequalification process (described in http://www.grantsreform.ny.gov/Grantees) designed to facilitate prompt contracting for not-for-profit vendors. All not-for-profit vendors (BOCES and public school districts are exempt) are required to pre-qualify prior to grant application. (This includes all currently funded not-for-profit institutions that have already received an award and are in the middle of the program cycle.) The pre-qualification must be completed by all not-for-profit institutions prior to the application deadline to receive an award. All not-for-profits must register in the Grants Gateway and complete the Vendor Prequalification process for proposals to be evaluated. Information on these initiatives can be found on the Grants Reform Website (http://www.grantsreform.ny.gov/). Proposals received from not-for-profit applicants that have not Registered and are not Prequalified in the Grants Gateway on the proposal due date of 5:00 PM on December 12, 2018 cannot be evaluated. Such proposals will be disqualified from further consideration.
Nonmandatory Notice of Intent: The Notice of Intent (NOI) is not a requirement for submitting a complete application; however, the New York State Education Department (NYSED) strongly encourages all prospective applicants to submit an NOI to ensure a timely and thorough review and rating process. A non-profit applicant’s NOI will also help to facilitate timely review of prequalification materials. The NOI is a simple email notice stating your organization’s (use the legal name and NYS Vendor ID) intent to apply for this grant. Please send the NOI via email by 12/12/2018.
A Questions and Answers Summary regarding the grant program will be posted on the Funding Source's website no later than 12/5/2018.
An informational webinar on the grant program was held on November 15, 2018. A recording and a copy of the PPT from the webinar is posted on the NYS-TEACHS website at https://nysteachs.org/grantees/.
Before starting your grant application, please review the funding source's website listed below for updates/changes/addendums/conferences/LOIs.
Email the (nonmandatory) NOI as well as the complete application to: email@example.com
In addition, mail the hardcopy application to:
New York State Education Department
89 Washington Avenue,
Grants Management, Room 481 EBA
Albany, NY 12234
Attn: McKinney-Vento Education of Homeless Children and Youth Application
USA: New York City; New York