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Hospital Preparedness Program (HPP) and Response System Development

Grants to Iowa Hospitals, Boards of Health, Boards of Supervisors, and
Other Nonprofits for Health Preparedness, Response, and Recovery

Agency Type:


Funding Source:

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Iowa Department of Public Health (IDPH) - Division of Acute Disease Prevention and Emergency Response (ADPER)

Conf. Date:


Deadline Date:

01/09/20 4:00 PM CST


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Grants to qualifying Iowa nonprofit and for-profit hospitals, local Board of Health, or local Board of Supervisor, or other nonprofits to enhance and coordinate healthcare system emergency readiness in the area. Funding is intended to prevent, prepare for, respond to, and recover from incidents that affect the readiness of the healthcare system and to decrease mortality and morbidity in disasters. The purpose of this funding opportunity is to strengthen and enhance the acute care medical surge capacity through the maintenance and growth of strong service areas.

This project supports health equity by ensuring that systems are developed to protect population safety, particularly among the most vulnerable. Systems should address the opportunities and challenges facing all people in the community, including older adults, young children, those without access to transportation, and those living in rural areas. Systems to coordinate and advance emergency preparedness in the identified service area must work to ensure equitable outcomes by creating organizational infrastructure that makes the healthy and safe choice easy and possible for all members of the community.

For the department to succeed in operationalizing ESF’s, it has established the geographical boundaries (service areas) that encompass the system. For a list of service areas, which cover the entire state, see Page 5 of the RFP in Attached Files.

The following activities are required by the federal cooperative agreement and will move Iowa towards meeting the goal of this program and accomplish the following initiatives:

  1. Develop a system of traditional and non-traditional partners to build and sustain healthcare capacities that support day-to-day operations and response efforts associated with ESF 8 and the health components of other ESFs.
  2. Identify and collaboratively review discipline specific needs/risk assessments within the service area to identify and address risks affecting the system.
  3. Share information to identify healthcare system resources/services and collaborate to ensure optimal utilization and acquisition of those resources/services to address needs affecting the system.
  4. Develop and coordinate planning efforts of the service area partners to increase efficiency and effectiveness implementing day-to-day and emergency response efforts.
  5. Evaluate and conduct training needed to implement system development activities eliminating redundancy in training efforts and sustaining existing training competencies.
  6. Identify and coordinate exercise needs to effectively achieve program and entity exercise requirements.
  7. Engage in quality and performance improvement activities to improve efficiency of the healthcare system through data driven review of provided care, after action report reviews, development of improvement plans, and measuring progress of improvement implementation.
  8. Develop and coordinate planning efforts to provide uninterrupted, optimal medical care to all populations in the face of damaged or disabled infrastructure.
  9. Collaborate with public health, EMS, and trauma partners to assure system wide planning and response efforts.

For additional information about program requirements, see pages 24 - 32 of the RFP in Attached Files, below.

GrantWatch ID#:

GrantWatch ID#: 135249

Estimated Size of Grant:

For available funding amounts per service area, see Page 7 of the RFP in Attached Files

Term of Contract:

Project Period: July 1, 2020 – June 30, 2025
Contract Period: July 1, 2020 – June 30, 2021

The Department expects the initial contract period to be a one year term from July 1, 2020 to
June 30, 2021. The Department shall have the option to renew the contract at its sole discretion for up to four additional one (1) year terms subject to review of the continuation application, contractor performance and compliance with the terms and conditions of the contract, availability of funds, program modifications, or any other grounds determined by the Department to be in Department’s best interests.

Additional Eligibility Criteria:

Eligible applicants in accordance with this RFP include Iowa hospitals (non-profit or for-profit), Local Board of Health or a Local Board of Supervisor, or a not-for profit organization specifically designed to promote emergency preparedness within each of the service areas designated.

If multiple applicants submit and application from a single service area, preference will be given to hospital applicants who score the same or higher. The successful applicant will serve as the coordinating fiscal agent for the entire service area. Local public health agencies are required to apply as the Local Board of Health.

For a list of unallowable costs, see page 36 of the RFP in Attached Files, below.

Pre-proposal Conference:

An applicant’s conference will be held via Webinar on November 13, 2019 at 1:00pm to 3:30pm.

The purpose of the conference is to discuss the RFP with prospective applicants and to allow them an opportunity to ask questions regarding the RFP. Representation at the conference is not required; however, the conference provides the only opportunity for prospective applicants to receive answers to verbal questions. Questions asked at the conference that cannot be adequately answered during the conference may be deferred.

Interested applicants can log in by clicking on the link here:
- Join Zoom Meeting:
- Meeting ID: 570 552 152

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Meeting ID: 570 552 152

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Additional information for access to the Webinar will be emailed to the registrants.

Pre-Application Information:

Applications are due by 4:00 p.m. (local Iowa time) on January 9, 2020, through the Electronic Grant Management System.

- RFP Issued: November 1, 2019
- Applicant's Conference: November 13, 2019
- Round 1 Questions due: November 14, 2019
- Round 1 Responses Posted by: November 21, 2019
- Round 2 Question due: November 27, 2019
- Round 2 Responses Posted By: December 4, 2019
- Final Questions due: December 12, 2019
- Final Responses Posted By: December 19, 2019
- Applications Due: January 9, 2020, by 4:00 PM Local Iowa Time
- Post Notice of Intent to Award: February 14, 2020

A ten (10) percent match is required by the successful Iowa healthcare coalition for all funds awarded through this RFP. The match can be met with in-kind or local funds from any coalition member. Federal funds cannot be used as match. Costs used to satisfy match are subject to the same policies governing non-match costs. Match costs must be met by the end of the contract period.

Contact Information:

Before starting your grant application, please review the funding source's website listed below for updates/changes/addendums/conferences/LOIs.

Apply online:

John McMullen, Program Officer

For assistance regarding IowaGrants, please contact the Department IowaGrants Helpdesk at or by calling 1-866-520-8987.

Funding or Pin Number:


URL for Full Text (RFP):

Geographic Focus:

USA: Iowa

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