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2018 Emergency Solutions Grant (ESG)

Grants to Suffolk County, New York Nonprofits and Agencies
for Homeless Services and Prevention Programs

Agency Type:

Local

Funding Source:

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Suffolk County Community Development Office (SCCG)

Deadline Date:

12/01/17 5:00 PM Receipt

Description:

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Grants to Suffolk County, New York nonprofits, agencies, and faith-based organizations to provide homeless services and prevention programs. Funding is intended for the categories of street outreach, emergency shelter, homeless prevention, and rapid re-housing. Priority will be given to applications addressing homeless prevention and rapid rehousing.

The goals of the ESG program are that:

- Individuals and families at-risk of homelessness obtain and maintain appropriate permanent housing; and
- Individuals and families experiencing homelessness obtain and maintain appropriate permanent housing.
- Individuals and families who are not currently homeless, but are at risk of imminent homelessness are prevented from becoming homeless

Program Area Details:

Emergency Shelter - Provides short-term emergency housing for the homeless in general or for specific populations of individuals or families experiencing homelessness. Emergency shelter programs provide temporary emergency shelter, housing barrier assessments and referrals to appropriate permanent housing resources.
- Eligible program costs include actual costs (rent, maintenance, utilities) associated with the facility or units where temporary shelter is provided and where intake, assessments, and services are provided. Eligible costs include staff costs associated with intake, assessments, referrals and shelter operations. Other eligible expenses include case management, childcare, education services, employment assistance and job training, outpatient health services, substance abuse treatment services, transportation, and services for special populations. Costs exclude mortgage-related costs in the case where a recipient has a debt service on a facility and/or housing unit, location for temporary shelter and/or service provision.

Rapid Re-housing - Designed to provide immediate permanent housing to individuals and families experiencing homelessness. This program is typically targeted to program participants with relatively few housing barriers. It may include follow-up and/or short-term case management.
- Eligible costs include program participant rent subsidy, rent and utility deposits, and rent and utility arrears in the case where payment is necessary to obtain permanent housing. Eligible costs also include staff and facility costs associated with the provision of the rapid re-housing.

Homeless Prevention - Provides eligible financial assistance, case management and support services to qualified program participants at risk of becoming homeless. All program participants receiving prevention services must have household incomes at or below 30 percent of the area median income (AMI). Financial assistance includes rent and utility assistance in the cases where otherwise eligible program participants have received eviction notices or notices of termination of utility services and;
- The program participant cannot make the required payments due to a sudden reduction in income;
- The assistance is necessary to avoid the eviction or termination of services;
- There is a reasonable prospect that the family will be able to resume and maintain payments within a reasonable period of time; and
- The assistance will not replace funding for pre-existing homelessness prevention activities from other sources.

Eligible homeless prevention support services activities or programs are designed to prevent the incidence of homelessness, including (but not limited to):
- Mediation programs for landlord-tenant disputes;
- Legal services programs for the representation of indigent tenants in eviction proceedings;
- Case management; and
- Staff and facility costs associated with providing prevention services.

Street Outreach - Programs should reach out to unsheltered homeless individuals and families, connecting them with emergency shelter, housing, or critical services, and providing them with urgent, non-facility-based care. Eligible expenses include engagement, case management, emergency health and mental health services, and transportation.

GrantWatch ID#:

GrantWatch ID#: 138247

Estimated Total Program Funding:

$265,000

Estimated Size of Grant:

SCCD does not anticipate making any awards greater than $50,000 for street out-reach, shelter rehabilitation, shelter operational costs or essential services proposals; however SCCD will consider making higher awards to proposals for homeless prevention and rapidrehousing services.

Term of Contract:

- Eligible emergency shelter programs should be structured as no more than six months with a focus on minimizing the amount of time that program participants remain homeless.

- The amount and length of rent subsidies is based on need and must not exceed 24 months during any three year period. Rental arrears consist of a one-time payment for up to 6 months of rent in arrears, including late fees on those arrears.

Please note: SCCD will review recipient performance at least semi-annually and reserves the right to de-obligate and reallocate funds throughout the grant term. Timely spending and voucher draws are imperative.

Additional Eligibility Criteria:

Applicants must be non-profits and current on 990 filings.

Organizations that are religious or faith-based are eligible, on the same basis as any other organization, to receive ESG funds.

Applicants must be in compliance with ESG guidelines and applicable state and federal policies and procedures, including compliance with federal and state non-discrimination laws.

Applicants must have established standard accounting practices including internal controls, fiscal accounting procedures and cost allocation plans, and be able to track agency and program budgets by revenue sources and expenses.

Applicants with outstanding audit findings, IRS findings, SCCD monitoring findings or other compliance issues are not eligible ESG recipients and any recipient will not be eligible to receive allocations if any of these conditions occur within the grant period. Please note that SCCD will work with all interested parties, where appropriate, toward the resolution of unresolved matters.

Eligible applicants must be able to demonstrate prior experience serving individuals and families at-risk of or currently experiencing homelessness.

Continuum of Care participation is required. All applicants must provide CoC participation certification.

Applicants must certify that they will fully utilize the Homelessness Management Information System (HMIS) for their area. HMIS utilization is mandatory unless the organization is a domestic violence shelter/services provider.
Although domestic violence programs are exempt from the HMIS requirement they will be required to provide aggregate data for reporting purposes.

Applicants must not submit multiple proposals that share any of the same program components. For example, SCCD will not consider either proposal in the case where an applicant has submitted a proposal for a specific emergency shelter program and a separate proposal for homeless services that includes the same emergency shelter. SCCD will not consider or fund either proposal in any case where proposals appear to share program components. Subsequently, SCCD reserves the right to fully de-obligate all funding commitments for any recipient found to have shared program components across multiple funding commitments.

Ineligible costs include, but may not be limited to:

- Recruitment
- Depreciation
- Costs associated with the organization rather than the specific program
- Any costs associated with advertisements, pamphlets, surveys, etc…
- Staff training, entertainment, conferences or retreats
- Public relations or fundraising
- Recipient bad debts/late fees
- Program participant mortgage assistance/payments
- Recipient mortgage/debt service
- Indirect costs
- Rental assistance in any unit in which the recipient or subsidiary has one percent or more ownership interest in the property

Pre-Application Information:

Applications are due December 1, 2017 by 5:00 PM.

All recipients must match their ESG allocation with an equal amount of other federal, state and local resources (cash and non-cash) in accordance with the revised matching requirements at 24 CFR 576.201.

Area median income by household size for Suffolk County is available at:
http://www.suffolkcountyny.gov/Departments/EconomicDevelopmentandPlanning/CommunityDevelopment.a
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Contact Information:

Before starting your grant application, please review the funding source's website listed below for updates/changes/addendums/conferences/LOIs.

Applications should be mailed to:

Suffolk County Community Development
H. Lee Dennison Building, 2nd Floor
PO Box 6100
Hauppauge, NY 11788

For specific details on this program, contact:

Theresa Ward, Commissioner
Community.Development@suffolkcountyny.gov
(631) 853-5705

URL for Full Text (RFP):

Geographic Focus:

USA: New York: Suffolk County