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Systems Replacement Plan Grant

Grants to Massachusetts Nonprofits, Agencies,
and IHEs to Plan for Cultural Facilities Maintenance

GrantWatch ID#: 139142
Agency Type:

State

Massachusetts Cultural Facilities Fund (CFF)

11/08/17

11/17/17

01/12/18 5:00 PM

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Grants of $7,000 to Massachusetts nonprofit, governmental, and IHE-based cultural organizations for analyses and feasibility assessments to maintain facilities. LOIs are due November 17. Applicants are strongly encouraged to attend an information session held in October and November.

The goal of the Systems Replacement Plan Grants is to provide organizations who do not have full-time maintenance staff with the tools they need to prioritize their capital maintenance needs. The Systems Replacement Plan will help managers and board members of cultural organizations get the objective information and analysis they need to address the cycles of maintenance, green building and universal design for their facility. (Please note: some cultural facilities are located in buildings with non-cultural/arts activities. This program can only fund planning for facilities with arts, humanities and interpretive sciences programming.)

With a Systems Replacement Plan Grant, grantees will enter into contract with a pre-approved third party consultant who will survey the building envelope (roof, walls, and entry systems) and the mechanical systems (heating, cooling, ventilation, plumbing, and pool filtration). The survey will provide the estimated usable-life expectancy and the approximate replacement cost of your building systems. At the conclusion of the survey, organizations will receive a 20-year Systems Replacement Plan which forecasts the necessary replacement schedule of specific systems and equipment.

The Cultural Facilities Fund statute establishes four threshold review criteria for all grants. All projects must provide evidence that they meet these four statutory criteria to be considered for a Systems Replacement Plan Grant:

-There must be a demonstrated community need for the project*.
-The project must be able to demonstrate that it will benefit tourism in the local area**.
-There must be a demonstrated financial need for a grant.
-The project must be able to demonstrate local support*.

*Please address “community need” and “local support” in terms of your cultural organization and/or programming.

**Tourism is defined as: “a person traveling 50 miles or more one way to a destination or who stays overnight”.

The statute of the Cultural Facilities Fund has established five threshold review criteria for all its grants:
-Project must be an "eligible project"
-There must be a demonstrated community need for the project.
-The project must be able to demonstrate that it will benefit tourism in the local area.
-There must be a demonstrated financial need for a grant.
-The project must be able to demonstrate local support.

In addition to the statutory threshold criteria:
-A College or University must demonstrate that its cultural facility provides service and open access to the community and the general public outside of the regular educational mission.
-A Municipality must demonstrate how 50% or more of its facility is for arts, humanities or interpretive science programming.

$7,000

If you are awarded a grant, you will be able to use grants funds for invoices dating back to September 1, 2017.

The following entities ("Cultural Organizations") are eligible to apply for grants for Cultural facilities:

-Nonprofit cultural organizations: 501(c)(3) organizations that are primarily concerned with the arts, humanities, or interpretive sciences. The legislation includes but is not limited to museums, historic sites, zoos, aquariums, theaters, concert halls, exhibition spaces, classrooms, and auditoriums ("Cultural Facilities"). Eligible facilities must be owned, leased, or used by one or more nonprofit cultural organizations, and must be accessible to the public.

-Municipalities that own cultural facilities: provided that the cultural facility is at least 50,000 square feet in size, and at least 50% devoted to cultural purposes provided. However, if such building, structure, or site is 125 years old or older and is significant in the history, archeology, architecture or culture of the nation, the commonwealth, or the community in which it is located, it may be of any size.

-Public or private institutions of higher education that own cultural facilities: provided that the cultural facility provides service and open access to the community and the general public beyond its educational mission and can demonstrate financial need.

It is strongly recommended that potential applicants to the Cultural Facilities Fund attend one of the public information sessions where the guidelines will be explained in detail. You will also have the opportunity to ask questions about the application.

Wednesday, October 25, 10:30 AM
West Stockbridge Historical Society
9 Main Street
West Stockbridge, MA 01266

Friday, October 27, 10:30 AM
Center for the Arts at the Armory
191 Highland Avenue
Somerville, MA 02143

Tuesday, October 31, 10:30 AM
Cultural Center of Cape Cod
307 Old Main Street
South Yarmouth, MA 02664

Thursday, November 2, 11:00 AM
Lawrence History Center
6 Essex Street
Lawrence, MA 01840

Friday, November 3, 11:00 AM
Ames Free Library
53 Main Street
North Easton, MA 02356

Monday, November 6, 11:00 AM
Apple Tree Arts
1 Grafton Common
Grafton, MA 01519

Wednesday, November 8, 11:00 AM
Nuestras Raices
329 Main Street
Holyoke, MA 01040

Friday, November 10, 10:30 AM
Online Webinar
Participants dial in remotely for a presentation via web and audio

More information regarding information sessions may be found here:
http://www.massculturalcouncil.org/facilities/facilities_sessions.htm

All grants less than $1,000,000 awarded by the Cultural Facilities Fund are subject to a 1:1 matching requirement. All matches have to be in the form of a secured cash match. Pledges and in-kind goods or services are not eligible towards the match.

If you are awarded a grant, the entire 1:1 match has to be in hand before you can enter into a grant agreement with MassDevelopment and draw grant funds.

Applicants may only apply for one grant per round, with the exception of an Systems Replacement Plan Grant, which may be applied for in tandem with any other grant category.

In addition, if an organization is awarded a Capital Grant it will also be awarded a Systems Replacement Plan Grant, if recommended by the Cultural Facilities Fund review panel, completion of which Systems Replacement Plan may be a precondition to obtaining any capital grant funds.

Note: If and organization is awarded a Capital Grant it will also be awarded a Systems Replacement Plan grant, if recommended by the Cultural Facilities Fund review panel completion of which Systems Replacement Plan may be a precondition to receiving any capital grant funds.

If your organization is requesting a Systems Replacement Plan Grant but does not own the property where the assessment will take place, please call the Mass Cultural Council before filling out the application to be sure the project is eligible.

Complete the Intent to Apply of the online application and submit it electronically by the Intent to Apply deadline, 11:59 PM on November 17, 2017.

The final application deadline is 5:00 PM on January 12, 2018.

Grant announcements are expected to be made in June, 2018.

Application and Program Guidelines:
http://www.massculturalcouncil.org/facilities/facilities_guidelines.htm

FAQ:
http://www.massculturalcouncil.org/facilities/facilities_faqs.htm

Before starting your grant application, please review the funding source's website listed below for updates/changes/addendums/conferences/LOIs.

RSVP to an Info Session:
https://www.surveymonkey.com/r/JGFX5SR

Apply Online:
https://mass.gosmart.org/login.php

Jay Paget, Program Director
617-858-2723
jay.paget@art.state.ma.us

Miranda Cook, Program Officer
617-858-2733
miranda.cook@art.state.ma.us

Massachusetts Cultural Facilities Fund Grant Program
Mass Cultural Council
10 St. James Ave., 3rd Floor
Boston, MA 02116-3803

See the full text of this grant

USA: Massachusetts

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