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Cultural Facilities Fund (CFF) - Systems Replacement Plan Grant

Grants to Massachusetts Nonprofits, Municipalities,
and IHEs to Plan for Cultural Facilities Maintenance

Agency Type:

State

Funding Source:

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MassDevelopment and the Mass Cultural Council

Conf. Date:

11/12/19

LOI Date:

11/15/19

Deadline Date:

01/10/20 5:00 PM

Description:

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Grants ranging from $7,000 to $12,500 to Massachusetts nonprofit organizations, municipalities, and IHEs for analyses and feasibility assessments to maintain cultural facilities. Applicants are required to submit an intent to apply prior to submitting a full application.

Goals of the Systems Replacement Plan Grant Program:

The goal of the Systems Replacement Plan Grants is to provide organizations who do not have full-time maintenance staff with the tools they need to prioritize their capital maintenance needs. The Systems Replacement Plan will help managers and board members of cultural organizations get the objective information and analysis they need to address the cycles of maintenance, green building, and universal design for their facility. (Please note: some cultural facilities are located in buildings with non-cultural/arts activities. This program can only fund planning for facilities with arts, humanities, and interpretive sciences programming.)

Grant Implementation:
With a Systems Replacement Plan Grant, grantees will enter into contract with a pre-approved third party consultant who will survey the building envelope (roof, walls, and entry systems) and the mechanical systems (heating, cooling, ventilation, plumbing, and pool filtration). The survey will provide the estimated usable-life expectancy and the approximate replacement cost of the building systems. At the conclusion of the survey, organizations will receive a 20-year Systems Replacement Plan which forecasts the necessary replacement schedule of specific systems and equipment.

GrantWatch ID#:

GrantWatch ID#: 139142

Estimated Size of Grant:

Systems Replacement Plan grant amounts range from $7,000 to $12,500, and are determined by the square footage of the subject facility. Mass Cultural Council staff can help you determine the appropriate grant request amount for your application.

Additional Eligibility Criteria:

The following entities ("Cultural Organizations") are eligible to apply for grants for Cultural facilities:

- Nonprofit cultural organizations: 501(c)(3) organizations that are primarily concerned with the arts, humanities, or interpretive sciences. The legislation includes but is not limited to museums, historic sites, zoos, aquariums, theaters, concert halls, exhibition spaces, classrooms, and auditoriums ("Cultural Facilities"). Eligible facilities must be owned, leased, or used by one or more nonprofit cultural organizations, and must be accessible to the public.

- Municipalities that own cultural facilities: provided that the cultural facility is at least 50,000 square feet in size, and at least 50% devoted to cultural purposes provided. However, if such building, structure, or site is 125 years old or older and is significant in the history, archeology, architecture or culture of the nation, the commonwealth, or the community in which it is located, it may be of any size.

- Public or private institutions of higher education that own cultural facilities: provided that the cultural facility provides service and open access to the community and the general public beyond its educational mission and can demonstrate financial need.

Pre-proposal Conference:

Cultural Facilities Fund Info Sessions:
Join Mass Cultural Council staff Jay Paget and Miranda Cook to learn more about the Cultural Facilities Fund grants. If you have additional questions about this event, please contact Miranda Cook.
- Pioneer Valley, October 31, 2019: 2:00pm-4:00pm; Easthampton.
- Western MA, November 1, 2019: 10:00am-12:00pm; Stockbridge
- North Shore, November 4, 2019: 10:00am-12:00pm; Gloucester
- Central MA, November 7, 2019: 10:30am-12:30pm; Worcester
- Cape, November 8, 2019: 10:30am-12:30pm; Mashpee

Cultural Facilities Fund 101:
The Mass Cultural Council is hosting a webinar to walk through the FY20 Cultural Facilities Fund guidelines and application process. This webinar is available for CFF applicants who are unable to attend an Information Session. Participants will have the opportunity to ask questions.
- Event Date: 11.12.2019: 2:00pm

For more information, and to register, see https://massculturalcouncil.org/culture-now/agency-dates/

Pre-Application Information:

Timeline:
- Application Opens: October 11, 2019
- Submit an Intent to Apply online by: November 15, 2019.
- Complete the online application by the deadline, 5 pm on January 10, 2020.
- Supplementary materials must be submitted electronically via the Mass Cultural Council’s Box.com account by 5 pm on January 10, 2020.
- Notification to Applicants: June 2020

You do not need approval from the Mass Cultural Council after submitting the Intent to Apply to continue with the full application. Mass Cultural Council staff will contact you if any eligibility issues are identified.

The Mass Cultural Council will receive your application electronically and you will receive an email confirming the submission. If you do not receive the automated email receipt, go back to ensure the application has been submitted successfully.

Once you submit your Intent to Apply, Mass Cultural Council staff will create a folder for your organization in Box.com. An invitation to join the folder will be sent to the email address associated with the “Primary Contact” on your application. Please allow 1-3 business days to receive the email invitation after submitting your Intent to Apply.

Cash Matching Requirements:
- Applicants must have the matching funds committed to the project or demonstrate an ability to raise the match within 12 months of the grant approval date.
- All grants less than $1,000,000 awarded by the Cultural Facilities Fund are subject to a 1:1 matching requirement. All matches have to be in the form of a secured cash match, or be legally obligated to the project. Pledges and in-kind goods or services are not eligible towards the match.
- If you are awarded a grant, the entire 1:1 match has to be in hand before you can enter into a grant agreement with MassDevelopment and draw grant funds.
- Applications for grants in the later phases of building fundraising campaigns are welcome. Matching funds may include private funds donated to the Grantee and designated for the Eligible Project, or federal or municipal appropriations.

Cultural Facilities Fund Overview:
https://massculturalcouncil.org/organizations/cultural-facilities-fund/application-process/

Contact Information:

Before starting your grant application, please review the funding source's website listed below for updates/changes/addendums/conferences/LOIs.

To access the Intent to Apply and online application:
https://mass.gosmart.org/login.php

Jay Paget, Program Director
jay.paget@art.state.ma.us
617-858-2723

Miranda Cook, Program Officer
miranda.cook@art.state.ma.us
617-858-2733

Mass Cultural Council
10 St. James Ave. 3rd floor
Boston, MA 02116
617-858-2700

URL for Full Text (RFP):

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