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Preservation Assistant Grants

Grants to Oklahoma Non-Profits & Agencies
for Preservation of Archives & Collections

Agency Type:


Funding Source:

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Oklahoma Department of Libraries

Deadline Date:

01/31/14 5 PM


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Grants of up to $6,000 are available to help Oklahoma non-profits and government agencies properly preserve and care for their archival collections. Eligible institutions include libraries, museums, historical societies, cultural organizations, town and county records offices, and others that have preservation plans. Funds may be used to address a specific item in their plan and/or purchase storage furniture, preservation supplies, and environmental monitoring equipment.

Eligible collections can include special collections of books and journals, archives and manuscripts, prints and photographs, moving images, sound recordings, architectural, and cartographic records.

This grant program does not fund the care of decorative and fine art objects, textiles, archaeological and ethnographic artifacts, furniture, historical objects, or other types of artifacts.

Applicants WITH Preservation Plans may request funding to:

• Address a specific recommendation in the Preservation Plan or Assessment. The plan/assessment must have been developed by staff or a consultant specifically knowledgeable about archives and preservation.

• Purchase of storage furniture and preservation supplies.

• Purchase of environmental monitoring equipment for archival collections.

• Applicants may combine two or more elements of the project types listed above in a single application.

Eligible Expenses:

• Capital Improvements: Costs for upgrading or adding security and/or environmental controls are eligible. NOT ELIGIBLE are the construction or renovation of any building, the purchase of land, or the rental of space. Budget proposals may show building renovations under cash match.

• Consultant fees: Individuals who provide specialized services such as planning, training, program development, and facility assessments. Consultants must be approved by OHRAB staff.

• Equipment: Costs for the purchase of equipment that is essential to achieve project goals.

• Contracted Services: Microfilming, photo-reproduction, collection processing, or professional services.

• Supplies: Materials such as acid-free boxes and folders or other justified archival supplies.

• Training: Expenses for training or staff travel to professional meetings, seminars, and workshops that are essential to achieve project goals.

• Travel Expenses: Only for travel that is essential to achieve project goals. Travel expenses using grant funds cannot be reimbursed at more than the current state government rate unless justified.

GrantWatch ID#:

GrantWatch ID#: 139286

Estimated Size of Grant:

Up to $6,000

Term of Contract:

March 1, 2014 - February 28, 2015


Additional Eligibility Criteria:

Historical Society/Genealogical Society
Historic Site/House

Pre-Application Information:

Organizations do not have to provide a cash match, but MUST demonstrate matching in-kind support. Matching funds, whether cash or in-kind, demonstrate the ability of the organization to support and sustain the project, and will be used to justify and seek additional grant funds in future applications to the NHPRC. In-kind support can include the time of staff and volunteers working on the project, overhead, supplies and materials not funded by the grant, and other items.

Only one application may be submitted by an institution, although distinct collecting entities of a larger organization may apply, for example - a library and archive within a historical society.

Contact Information:

Before starting your grant application, please review the funding source's website listed below for updates/changes/addendums/conferences/LOIs.

Susan Feller

URL for Full Text (RFP):

Geographic Focus:

USA: Oklahoma

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