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2018 Neighborhood Grants

Grants to Madison, Wisconsin Groups, Associations,
and Businesses for Neighborhood Programs

Agency Type:


Funding Source:

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City of Madison

Conf. Date:


Deadline Date:

02/19/18 4:30 PM Receipt


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Grants to Madison, Wisconsin resident groups, neighborhood associations, business associations, and business organizations to enhance quality of life for local residents. Applicants should discuss proposals with program staff by February 5. This program is intended to enable neighborhoods to beautify public spaces and build capacity. Programs will improve quality of life within individual neighborhoods and the City as a whole.

Your project must be free, accessible and welcoming to all. You many not charge neighbors or others for the right to use or take part in the activity or project.

This program fund an array of unique and creative community projects that meet these requirements:
-Create and build community
-Involve community members
-Engage new and diverse communities
-Sustain or strengthen those already involved
-Create community improvements
-Increase community and neighborhood impact on public decisions and community life
-Are free and open to all members of the public

GrantWatch ID#:

GrantWatch ID#: 139868

Estimated Total Program Funding:


Term of Contract:

Program should be ready to begin within 1-3 months from award date.

Grantees must complete the project by December 1, 2018.

Additional Eligibility Criteria:

All applicant groups must be open and inclusive, actively engage diverse community members, and be significantly composed of people who live and/or work in the City of Madison. The key is that the project is the idea of, and carried out by people from the neighborhood or business tenants/owners with input from nearby residents.

Eligible Applicants:
-Small groups of neighborhood volunteers (5 or more residents) or newly forming neighborhood organizations tied to a specific geographic area
-Neighborhood associations
-Business associations or business organizations engaged in community building activities and/or civic engagement activities

If the applicant is not a taxable entity, then a fiscal agent will need to be identified. Individuals are not eligible to receive funding. An example of a fiscal agent would be a community center, planning council, nonprofit organization, or a foundation. Fiscal agents typically charge a small administrative fee. City staff can help identify fiscal agents if the applicants have not already identified one.

Applicants must sign a contract with the City by June 1, 2018 or risk forfeiture of grant funds. As part of contract approval, the applicant must secure an EIN (Employer Identification Number) or TIN (Tax Identification Number from the IRS). City staff can describe the simple steps necessary to obtain a valid TIN or EIN.

Ineligible Expenses:
-Routine maintenance, on-going operating expenses (such as salaries or publishing newsletters), replacement of existing items (unless it is a great enhancement over the existing).
-Playground equipment and other improvements on City owned or controlled lands that are elements of an ongoing City service or replacement cycle, and/or are typically part of another City agency’s budget.
-Improvements to school-owned land, and school-owned facilities (exceptions may be granted where new and creative approaches, or exceptional public/private partnerships can be demonstrated, or unique opportunities to enhance underutilized space are evident).
-Direct social services such as health clinics, food baskets, and emergency preparedness supplies.
-Direct grants, scholarships loans, or s pends.
-Costs associated with preparing grant applications.
-Costs for facility rental, food and beverages, entertainment and supplies for project events and activities including but not limited to music, comedy, and other types of performances; games, prizes, etc., except that up to 25 percent of such costs can be covered.

Pre-proposal Conference:

If interested, feel free to attend the Optional Grant Workshop on December 6, 6:00 PM at the City-County Building, 210 Martin Luther King Jr. Blvd., Room 103A.

A workshop slideshow from 2017 is also available (see Supporting Documents below).

Pre-Application Discussion by February 5:

Contact Linda Horvath, Planning Division, for a pre-application discussion. The deadline to discuss project ideas with Planning Division staff is February 5.
Learn if your applicant group and proposal idea are eligible;
Learn about required City review and approval processes including expected timeframes and
Discuss a potential project timeline

Pre-Application Information:

Permits or other approvals need to be obtained by the applicant prior to starting the project. Examples of projects that need permits include, but are not limited to, structures in the public right of way, events and activites to be held on public land, and projects on private lands.

Insurance may be required. City staff will review your proposal and help you determine insurance requirements.

Applicants are advised to meet with the neighborhood to plan a project.

Complete and submit your application so it arrives at the Planning Division by February 19, 2018, 4:30 PM.

Grant awards will be announced April 2018.

Grants are paid on a reimbursement basis.

Applicants must sign a contract with the City by June 1, 2018 or risk forfeiture of grant funds.

Contact Information:

Before starting your grant application, please review the funding source's website listed below for updates/changes/addendums/conferences/LOIs.

Apply Online:

Linda Horvath, Planning Division

City of Madison Planning Division
126 S. Hamilton St.
P.O. Box 2985
Madison WI 53701-2985

URL for Full Text (RFP):

Geographic Focus:

USA: Wisconsin: City of Madison