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Community Cash Grants

Grants to Waterloo, Ontario Nonprofits and Community
Organizations for Cultural and Recreational Projects

Agency Type:


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City of Waterloo

Deadline Date:

12/06/17 2:00 PM Receipt Hardcopy


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Grants of up to $5,000 to Waterloo, Ontario nonprofits and community organizations for operating and program support that enhances the quality of life through culture, arts, recreation, sports, and festivals. The funding source recognizes the important role nonprofits and community organizations play as providers of programs and services that help create a healthy, creative and resilient community.

The Community Cash Grants are intended to support and encourage:
- Opportunities that help create a healthy, creative and resilient community;
- Diversity of opportunity in sports and recreation, arts/culture/heritage, festivals, and neighborhoods;
- Provision of services that are accessible and inclusive; and
- Resiliency, innovation, and growth of community organizations.

Application for Community Cash Grants will be available on an annual basis to eligible organizations whose programs, services or projects benefit the community in one or more of the following four (4) funding categories:
- Recreation and sports
- Arts, culture, and heritage
- Festivals
- Neighborhoods

Grants will be available to support operating expenses and/or project expenses. Grants to support developing organizations and/or for projects are considered a priority.

Operating grants provide support to non-profit community organizations for on-going activities. Changes in activities from one year to the next may fall into the operating grant category. Examples of these changes include:
- Growth or expansion of an existing program/event/activity to result in a broader reach
- Replicating/launching an existing program in another location/different day
- Making improvements, tweaking/maintaining an already existing program/event/activity
- Increases in operating costs (such as staff changes, rent increases, etc.)
- Simple program changes that don’t increase impact/may serve different demographic
- Equipment replacement or repair
- Programs/activities/events that are delivered annually or bi-annually
- Programs/activities/events that were funded as a project the previous year

Project grants provide one-time funding for time-limited or innovative endeavors. Projects may not take more than one year to complete. Applicants to this funding stream need to be specific about how their project is different from, or in addition to, current core services. Examples of projects may include:
- Costs associated with researching a new concept, or idea
- Developing, launching or testing a new idea, or event
- Conducting feasibility studies; developing strategic plans; creating evaluation metrics
- Mandated changes in legislation that affect unforeseen increases in program expenses
- One-time activities designed to celebrate an organizational milestone or anniversary

Grant applications will be assessed based on the following:
- Funding request merit;
- Organization’s profile;
- Finances;
- Benefit to the community.

GrantWatch ID#:

GrantWatch ID#: 140372

Estimated Size of Grant:

Operating Cash Grant of up to $5,000
Project Cash Grant of up to $5,000
The total maximum amount any one organization can request is $10,000.

Term of Contract:

Grants should not be considered as automatically renewable in subsequent years.

Additional Eligibility Criteria:

To be eligible for a Community Cash Grant, organizations should:
- Be organized for a minimum of one (1) year;
- Operate as a not-for-profit or community organization under the leadership of a volunteer board of directors or executive committee, elected by the general membership, or as a Registered Charity;
- Demonstrate a benefit to residents of Waterloo;
- Hold regular board or committee meetings with recorded minutes;
- Carry public liability insurance;
- Keep accurate volunteer and participant records;
- Carry out volunteer screening and other risk management measures to help ensure volunteer and public safety;
- Demonstrate funding or revenue from at least one source other than the
City of Waterloo;
- Have less than two years equivalent operating budget in unreserved cash;
- Be in compliance with all applicable legislation, regulations and bylaws for the Government of Canada, The Province of Ontario, and the City of Waterloo. (eg. Accessibility for Ontarians with Disabilities Act, 2005 (AODA), Human Rights Code, Occupational Health & Safety Act);
- Submit a completed application form, providing all of the requested information and all supporting material by the application deadline ;
- Submit a status report for any Project Grant received in the previous year within the required timelines.

Here is a list of groups and requests that may be eligible for a cash grant:
- Volunteer and not-for-profit community groups
- Projects that need one-time funding, not capital funding
- Projects that can be completed within one year
- Operating funding requests that include money for rent, insurance, supplies and equipment, maintenance, employee salaries, programs and services, volunteer recruitment, recognition, training and screening

Affiliated organizations that receive Foundational Operating Grant support through an Affiliation Service Agreement are eligible to apply for project funding only.

The following are not eligible to apply for a Community Cash Grant:
- An organization that acts as a funding body, or makes grants to another
- An organization that is the responsibility of a higher level of government, education, or precluded under the Municipal Act;
- Commercial businesses or For Profit Organizations;
- Service Clubs, Educational Institutions, Political Organizations;
- Religious organizations seeking funds for activities that serve primarily their membership and/or their direct religious purposes;
- Individuals

The following may make an application ineligible for a Community Cash Grant:
- Currently in financial arrears with the City of Waterloo;
- Liabilities exceed assets for a period of two or more years;
- Operating loss for two consecutive years;
- Affiliated Organization that does not meet the requirements of their service agreement;
- Non-compliance with legislation, city by-law and/or policy;
- Submission of an incomplete application.

Grants will not be available to support the following:
- Capital expenses;
- Operating or capital deficits;
- Retroactive project expenses;
- Endowments funds;
- Charitable Events
- Expenses associated with the travel to, attendance at, or related to the registration fees for seminars, conferences, workshops, or tours.
- Projects or services that are the same as those provided by the City of Waterloo.
- Any activity related to election campaigning for federal, provincial, municipal or school board candidates, including promotional activities and advertising.

Pre-Application Information:

The grant application deadline is 2:00 PM Wednesday December 6, 2017.

See Supporting Documents to download the application.

Organizations requesting a grant(s) totaling $7,500 or more must provide, at a minimum, a professionally reviewed financial statement for the previous year with the grant application and must show proof of incorporation or proof of incorporation under an umbrella organization such as a provincial sport body.

If you have any further questions, wish to confirm eligibility or require help with the application please contact the appropriate staff in Contact Information.

Upon submission of your application, you will receive a receipt that will be time and date stamped. Committee recommendations will be presented at Council on March 19, 2018. Grant funds will typically be awarded in one lump sum payment.

Contact Information:

Before starting your grant application, please review the funding source's website listed below for updates/changes/addendums/conferences/LOIs.

Please forward all required cash grant documents and attachments to:
Cash Grants Program
Community Services Department
1st Floor City Hall, Att: Lynn Dicks-Egley
100 Regina St. S.
Waterloo ON
(519) 747.8512
TTY 1.866.786.3941

For more information:
Arts/Culture, & Festivals - Astero Kalogeropoulos
(519) 747.6124

Sports/Recreation - Darcy Drummond
(519) 886.1177 x 27273

Neighbourhoods - Julie Legg
(519) 886.1177 x 27253

Grant Coverage Areas:


URL for Full Text (RFP):

Geographic Focus:

Canada: Ontario;

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