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Hotel Tax Grant - Tourism and Arts Grant

Grants to Illinois Individuals and Organizations
in Eligible Areas to Promote Local Tourism

Agency Type:

Local

Funding Source:

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City of Warrenville Tourism and Arts Commission (TAC)

Conf. Date:

08/13/20

Deadline Date:

09/14/20 5:00 PM

Description:

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Grants of up to $35,000 to Illinois individuals and organizations in eligible areas to promote local tourism. Applicants should participate in an online information session prior to applying. Priority funding is intended for activities that result in overnight stays in local lodging facilities. Events with a history of annual occurrences have priority over new events being developed. Eligible activities promote the tourist industry in Warrenville. Grants are available for projects in the following categories: 1) Entertainment 2) Tourism 3) Arts and Education 4) Capital Improvements.

New and ongoing events are eligible. Examples of projects include:

  • Entertainment:
    • Supplies
    • Food/Refreshments
    • City services needed to protect public safety and property
    • Miscellaneous expenses related to the event
  • Tourism:
    • Partner with local hotels/motels to support their occupancy
    • Promotional materials such as banners, flyers, and giveaways
    • Advertising costs
  • Art Programming and Education:
    • Art programs
    • Art exhibits
    • Art education
  • Community capital improvements:
    • Signage
    • Planters
    • Reusable equipment 

Local Purchasing: 

  • Applicants must provide a quote for a local Warrenville business for services and supplies they will be using to execute their program or event.
  • If the applicant will be utilizing a vendor outside of Warrenville when a Warrenville vendor exists, the applicant must provide an explanation.
  • Utilizing local vendors will be factored into TAC’s review process.

GrantWatch ID#:

GrantWatch ID#: 141938

Estimated Total Program Funding:

$150,000

Estimated Size of Grant:

Applicants may request funds in more than one of the categories but the total may not exceed $35,000.

Term of Contract:

Funding will cover expenses in fiscal year 2022, which runs from May 1, 2021, to April 30, 2022. Expenses can occur only during this time period.

Additional Eligibility Criteria:

Applications are accepted from any individual or group that can execute a community event within the corporate limits of Warrenville that is in accordance with 65 Illinois Compiled Statutes 5/8-3-14 and that is permissible under both the state and federal constitutions.

Events must take place within the City of Warrenville corporate limits; however, the grant applicant executing the event can be an agency or organization outside the City limits.

This Grant Program will not be used to fund the annual Summer Daze and 4th of July events.

Funding cannot be used for overhead items such as insurance, website maintenance, or staff that are employed by the agency and work beyond just execution of the event/program.

Pre-proposal Conference:

A workshop will be held on Thursday, August 13, at 7:00 p.m. The workshop will be hosted virtually due to COVID-19; however, there is limited seating available at City Hall, 28W701 Stafford Place. The purpose is to distribute applications and answer questions.

All applicants (even past recipients) should attend the workshop.

Pre-Application Information:

Applications must be received by 5:00 PM, on Monday, September 14, 2020.

Applicants should be prepared to present their project to the Tourism and Arts Commission in October/November, if necessary. The Tourism and Arts Commission will finalize their recommendation in December. The City Council will consider TAC’s recommendation on January 25, 2021. Council will make a determination on February 1, 2021.

Grants are paid on a reimbursement basis to the applicant, not to vendors of products or services.

Park District Affiliate Requirements:
- Park District affiliates must provide written approval from the Park District for capital project requests.
- Park District affiliates must provide proof that they have submitted a copy of this grant application to the Park District

Applicants must show written permission from public or private property owners that the applicant can utilize their property for a program. For events on City property, applicants must contact the City for a staff review and planning before submitting their applications. TAC will consider the application during the staff review. It is the applicant’s responsibility to inquire about and ensure that all required permits are obtained for the event.

FAQ: https://www.warrenville.il.us/FAQ.aspx?QID=130

65 Illinois Compiled Statutes 5/8-3-14: http://www.ilga.gov/legislation/ilcs/fulltext.asp?DocName=006500050K8-3-14

Contact Information:

Before starting your grant application, please review the funding source's website listed below for updates/changes/addendums/conferences/LOIs.

Send complete applications to:
Warrenville City Hall
Attn: Assistant City Administrator
3 S 258 Manning Avenue
Warrenville, Illinois 60555

Electronic versions can be sent to cwhite@warrenville.il.us.

Direct questions to Cristina White, Assistant City Administrator, Tourism and Arts Commission Staff Liaison, at the email address above or call
(630) 393-9427.

URL for Full Text (RFP):

Geographic Focus:

USA: Illinois: City of Warrenville

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