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CHRAB Historical Records Preservation Grant Program

Grants to Colorado Organizations for
the Preservation of Historic Resources

Agency Type:


Funding Source:

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National Historical Publications and Records Commission (NHPRC) - Colorado Historical Records Advisory Board (CHRAB)

Deadline Date:

06/29/18 11:59 PM


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Grants of $5,000 to Colorado organizations to support a broad range of historic preservation projects. Possible projects include disaster planning, preservation needs, digitization, purchasing supplies, and improving collections accessibility. Special consideration may be given to institutions in smaller, rural areas of the State and a preference will be given to projects with a strong focus on digital accessibility and preservation.

The Commission funds projects that deal with the following kinds of historical source material:
-Records of state, county, municipal, tribal, or other non-Federal units of government
-Manuscripts, personal and family papers, or organizational and business archives
-Collections of photographs, motion pictures, sound recordings, electronic records, and/or such visual materials as unpublished architectural, cartographic, and engineering drawings

The Commission funds projects that focus on the following activities authorized in the NHPRC statute:
-Collecting, describing, preserving, compiling, and publishing (including microfilming and other forms of reproduction) documentary sources significant to the history of the United States
-Implementing solutions to the challenges of preserving electronic records with permanent historical value
-Conducting institutes and training and educational programs
-Disseminating information about documentary sources through guides, directories, and other technical publications
-Documentary editing and publishing; archival preservation and processing of records for access; developing or updating descriptive systems; creation and development of archival and records management programs; development of standards, tools, and techniques to advance the work of archivists, records managers, and documentary editors; and promotion of the use of records by teachers, students, and the public.

GrantWatch ID#:

GrantWatch ID#: 143219

Number of Grants:

Six grants will be awarded.

Estimated Size of Grant:


Term of Contract:

The grant period for these funds is August 1, 2018 - June 1, 2019.

Additional Eligibility Criteria:

Grants will be awarded to organizations in the state of Colorado.

The Commission does NOT fund projects to undertake the following activities:
-To construct, renovate, furnish, or purchase a building or land
-To purchase manuscripts or other historical records
-To exhibit or conserve archaeological artifacts, museum objects, or works of art
-To undertake historical research apart from the editing of documentary publications
-To undertake an oral history project unrelated to Native Americans
-To catalog, acquire, or preserve books, periodicals, or other library materials
-To acquire, preserve, or describe art objects, sheet music, or other works primarily of value as works of art or entertainment
-To undertake a documentary editing project to publish the papers of someone who has been deceased for fewer than ten years
-To undertake an archival project centered on the papers of an appointed or elected public official who remains in major office, or is politically active, or the majority of whose papers have not yet been accessioned in a repository
-To undertake an arrangement, description, or preservation project in which the pertinent documents are privately owned or deposited in an institution subject to withdrawal upon demand for reasons other than requirements of law
-To undertake arrangement, description, or preservation projects involving Federal government records that are (a) in the custody of the National Archives and Records Administration (NARA), or (b) in the custody of some other Federal agency, or (c) have been deposited in a non-Federal institution without an agreement authorized by NARA. Many Federally funded activities not undertaken by the government itself produce documents that may in law be considered Federal records, including records produced under Federal contracts or grants. If your project deals with Federal records, you should talk further with the NHPRC staff.

Funding Restrictions:

As part of its funding restrictions, the Commission has deemed ineligible those projects in which:
-A major portion of the processed documents will be kept closed to researchers for more than five years,
-Documents are not accessible to all qualified users on equal terms,
-It is the repository's policy to deny public access, or
-A repository charges fees for making available the materials in its holdings. However, reasonable fees may be charged for copying material or providing special services or facilities not provided to all researchers.

Applicants are referred to this joint statement by the American Library Association and the Society of American Archivists which expresses the Commission's views on access to historical records:

Due to NHPRC guidelines, projects for digitizing newspapers will not be eligible for grant funding from CHRAB this year.

Pre-Application Information:

Applicants will be required to contribute the 25% matching or in-kind funds.

Applications are open from April 25, 2018 - June 29, 2018 at 11:59 PM.

For a list of the types of projects eligible for NHPRC funding, please see this link:

Contact Information:

Before starting your grant application, please review the funding source's website listed below for updates/changes/addendums/conferences/LOIs.

URL for Full Text (RFP):

Geographic Focus:

USA: Colorado