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FY2020 Special Opportunities: Performing Arts Exchange (PAE)

Grants to Tennessee Nonprofits, Agencies, Artist Groups,
and Individual Artists to Attend an Arts Conference

Agency Type:


Funding Source:

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Tennessee Arts Commission

Deadline Date:

08/23/19 11:59 PM (CST)


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Grants to Tennessee nonprofit organizations, government entities, artists groups, and individual artists to attend an arts conference. Eligible uses of funds include registration fees, hotel, and travel costs while attending the conference. Applicants must provide a compelling case as to why their participation in the conference will have a substantial impact on their work or community.

The Tennessee Arts Commission encourages applications from any eligible organization or individual from across the state. Those located or living in distressed counties (Lake, Lauderdale, Hardeman, McNairy, Perry, Jackson, Clay, Grundy, Van Buren, Bledsoe, Fentress, Morgan, Scott, Hancock and Cocke), at-risk counties, and rural counties are encouraged to apply.

Limited non-matching Special Opportunities funds are available to cover some costs associated with attending:

Performing Arts Exchange (PAE)
The Performing Arts Exchange, or PAE, an annual performing arts booking, showcasing and professional development conference, managed by South Arts will be hosted in Orlando, FL, September 23-26, 2019. PAE is the primary marketplace and forum for performing arts presenting and touring in the eastern US. Their purpose is to connect artists with audiences by fostering excellence in all aspects of presenting and touring the performing arts.

This grant opportunity is available to reimburse attendees for:

Registration Fees:
-For PAE: Documented registration fees for the conference. Applicant should clearly state which registration rate(s) apply. Please see the URL for Full Text (RFP) below for Fees for the 2019 Performing Arts Exchange

- Automobile: Mileage reimbursement is $.47/mile and subject to change per state regulations.
- Air Travel
- Hotel: Applicants must use GSA rates for hotel, unless staying in the conference hotel). This grant does not cover taxes or parking associated with hotel lodging. When closing out this grant, awardees will be required to upload their hotel receipt. The receipt MUST be in the name of the awardee (see note below).

GrantWatch ID#:

GrantWatch ID#: 143603

Estimated Size of Grant:

This grant category provides…
- Up to $500 for individual applicants who reside in Tennessee, or
- Up to $1,000 for organizational applicants registering a minimum of 2 or more staff, or
- Up to $1,000 for artist duos, groups or ensembles who reside in Tennessee (for artists who perform in an ensemble of 2 or more individuals and are performing at an official South Arts sponsored showcase for the event).

Term of Contract:

Funds are available to cover some costs associated with attending Performing Arts Exchange by South Arts. September 23-26, 2019. Grantees will be required to close out this grant and request funds (same report) within 30 days of the activity end date, or risk forfeiture of grant funds.

Additional Eligibility Criteria:

An organization is eligible to apply for support for registration and travel of multiple staff members to attend one (1) of the two conferences (max request $750 for multiple attendees or $500 for a single attendee), if the organization meets one of the following qualifications:
- The organization is an entity of Government, or
- The organization is a nonprofit organization legally chartered in Tennessee and in possession of a determination letter from the Internal Revenue Service declaring the organization exempt from federal income tax under Section 501(c)(3) of the Internal Revenue Code. Private educational institutions must be a nonprofit and meet these tax-exempt requirements.

This grant category is designed to assist professional individuals living in Tennessee. Individuals must live in Tennessee and provide proof of residency by uploading a scan of either a:
- Valid Tennessee voter registration card, or
- Legal State of Tennessee driver’s license into the document section of the grant application

Additional Information for Organizations
- All organizational applicants are required to have a DUNS number. Information and application instructions can be found here:
- Organizations (not individuals or public schools) that receive grant funding from the TN Arts Commission must complete Title VI training certification in the Online Grants System for the fiscal year of the award, before payment will be distributed.

Those not eligible to apply include:
- Full-time State of Tennessee employees (including instructors/staff on the faculties of state-supported higher learning educational institutions)
- Children under the age of 18 years; and
- Members of the Commission, its staff, and members of their families

This grant does not provide reimbursement for:
- Meals
- Incidentals
- Teacher Stipends
- Hotel taxes
- Parking
- Per Diem
- Other expenses that do not align with Registration & Travel as expressed in these guidelines

Teacher stipends are not an allowable expense for this grant.

Pre-Application Information:

Application Deadline: Friday, August 23, 2019 by 11:59 P.M. (CST)

If you haven’t registered in the new online grant system, please do so. Instructions can be found here:

A registration may take between 1-7 days to be approved. Please register prior to any grant opening or deadline to avoid missing a potential funding opportunity.

Please note that if an individual is paying for the conference and will request reimbursement in their name, then they should apply as an Individual. If an organization is applying, paying for the conference and seeking reimbursement then the application will need to be in the name of the organization and go through the proper signatories.

All Special Opportunities grantees must be prepared to handle all necessary expenditures up front. Commission funds will be paid as reimbursement to the grantees. No Commission funds are available prior to the Special Opportunities activity.

Contact Information:

Before starting your grant application, please review the funding source's website listed below for updates/changes/addendums/conferences/LOIs.

Apply Online:

Direct questions to:
Hal Partlow
Associate Director of Grants

URL for Full Text (RFP):

Geographic Focus:

USA: Tennessee

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