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21st Century Community Learning Centers (CCLC)

Grants to Maryland Nonprofits, Businesses, Agencies, IHEs,
and Organizations for Out-of-School Learning Programs

Agency Type:


Funding Source:

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Maryland State Department of Education (MSDE)

Deadline Date:

05/11/18 2:00 PM ET


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Grants starting at $50,000 per year to Maryland nonprofits, businesses, agencies, IHEs, school systems, and organizations for out-of-school time learning programs. Funded programs must offer a safe and academically enriching environment outside of regular school hours for students who attend Title I schools or schools that serve predominantly low-income families.

The purpose of the 21st Century Community Learning Centers (21st CCLC) is to create community learning centers that provide students with academic enrichment opportunities as well as additional services designed to complement their regular academic program.

Out-of-school time programs are defined in the State of Maryland as programs that occur before school, after school, during the summer, and on Saturdays. Out-of-school time programs keep students safe, help working families and improve academic achievement.

Eligible organizations must use funds to provide activities outside of school hours that:
a. Provide opportunities for academic enrichment which includes providing instructional services to help students, particularly students who attend low-performing schools, to meet State and local student academic achievement standards in core academic subjects, such as language arts, mathematics, science, and social studies.
b. Offer students a broad array of additional services, programs, and activities, such as youth development and engagement activities, substance abuse and alcohol prevention, service-learning, violence prevention, counseling, art, music, recreation, technology education, and character education programs that are designed to reinforce and complement the regular academic program of participating students; and
c. Offer families of students served by community learning centers opportunities for literacy instruction and related educational development.

Federal Absolute Priorities:

All applications must:
a. Target students and families of students who attend Title I School-wide programs or schools that serve a high percentage (at least 40 percent) of students from low income families and;
b. Include partnerships of eligible entities consisting of LEAs and/or school(s) and community-based organization(s) or other public or private entity(ies).
SPECIAL RULE: The State educational agency shall provide the same priority to an application submitted by a local educational agency, if the local educational agency demonstrates that it is unable to partner with a community-based organization in reasonable geographic proximity, and of sufficient quality to meet the requirements of this priority.

State Absolute Priorities:

All applications must:
a. Integrate character education in accordance with programs in place in the schools of the target population; and
b. Integrate service-learning in accordance with the 7 Best Principles.

Competitive Priorities:

An additional 5 points shall be given to applications addressing the following Competitive Priorities:
(Applicants may only select one competitive priority)
a. Propose a program aligned with preparing students to successfully reach Maryland’s College and Career Readiness Standards (MCCRS).
b. Propose a program whose focus is science, technology, engineering and mathematics (STEM) including the five focus areas of the STEM Education Strategic Plan.
c. Propose a program whose focus is ensuring the healthy development of youth, providing healthy recreational enrichment that promotes positive physical, emotional and social development that better students' health and wellness; or
d. Propose a program whose focus is providing students with high quality arts programming that includes hands-on experiential learning in the creative exploration of visual and performing arts.

Allowable Activities:
Each eligible entity that receives 21st CCLC funding may use the award funds to carry out a broad array of activities that advance student academic achievement, support student success, and complement the regular academic program of participating students. Such activities include the following:
1. Academic enrichment learning programs, mentoring programs, remedial education activities, and tutoring services that are aligned with: (1) the challenging State academic standards and any local academic standards; (2) local curricula that are designed to improve student academic achievement; and (3) college and career readiness standards;
2. Well-rounded education activities that enable students to be eligible for credit recovery or attainment;
3. Literacy education programs, including financial and environmental literacy;
4. Programs that support a healthy and active lifestyle, including nutritional education and structured physical activities;
5. Services for individuals with disabilities;
6. Programs that provide activities for students who are English learners that emphasize language skills and academic achievement;
7. Cultural programs;
8. Telecommunications and technology education programs;
9. Parent programs that promote family engagement through workshops, trainings, and development coursework;
10. Programs that provide academic, behavioral, and social-emotional support to improve academic achievement;
11. Drug and violence prevention programs;
12. Counseling programs;
13. Programs that build skills in science, technology, engineering, and mathematics (referred to as “STEM”), including computer science, and that foster innovation in learning by supporting STEM education teaching methods;
14. Programs that support art and music education.

Required Minimum Hours of Programming:

For each year of the three-year grant period, all applicants must provide out-of-school programming during either the school year, the school year and summer, or the summer only.

School Year:
1) No less than 12 hours of programming per week (can include weekdays and Saturdays) for 25 weeks during the traditional school year OR no less than 4 hours of programming on Saturdays only for 25 weeks during the traditional school year.

School Year and Summer:
1) No less than 12 hours of programming per week (can include weekdays and Saturdays) for 25 weeks during the traditional school year OR no less than 4 hours of programming on Saturdays only for 25 weeks during the traditional school year; and
2) No less than 80 hours for summer to include onsite academic and enrichment programming for at least 32 hours on the calendar; and
3) Applicants writing for the use of 21st CCLC funds for extended learning time (ELT) programs must provide ALL students at the school with at least 300 additional program hours before, during, or after the traditional school day programming in accordance with the submitted Comprehensive ELT Plan and a 21st CCLC Summer Program.

Summer Only:
1) No less than 80 hours for summer to include onsite academic and enrichment programming for at least 32 hours on the calendar.

Examples of Allowable Expenses (not an inclusive list):
- Intervention and strategies and curriculum purchases must meet ESSA evidence criteria
- Salaries and fringe benefits for 21st CCLC out-of-school time staff
- Professional development and 21st CCLC trainings
- Consultants, subcontractors, and evaluators providing allowable services/activities
- Classroom materials and supplies for 21st CCLC classes
- Remedial education activities and academic enrichment learning programs, including providing additional assistance to students to allow the students to improve their academic achievement
- Mathematics and science education activities
- Arts and music education activities
- Entrepreneurial education, college and career readiness programs
- Tutoring services (including those provided by senior citizen volunteers) and mentoring programs
- Programs that provide out-of-school activities for limited English proficient students that emphasize language skills and academic achievement
- Recreational activities
- Telecommunications and technology education programs
- Expanded library service hours
- Programs that promote parental involvement and family literacy
- Drug and violence prevention programs, counselling programs, and character education programs

GrantWatch ID#:

GrantWatch ID#: 143775

Number of Grants:

The number of grant awards is contingent on the total federal allocation to the State.

Estimated Size of Grant:

Minimum Grant Amount: $50,000 per year.
Maximum Grant Amount: $400,000 per year.

Term of Contract:

Length of grants: Three years.
Period of Availability for Year One: September 1, 2018 - August 31, 2019.
Period of Availability for Year Two: September 1, 2019 – August 31, 2020.
Period of Availability for Year Three: September 1, 2020 – August 31, 2021.
The MSDE will award grants for a total of 36 months which is subject to funding.

Additional Eligibility Criteria:

The 21st CCLC competition in Maryland is open to Maryland LEAs, interagency, interdepartmental, community and faith-based or other private or public organizations, or a consortium of two or more of the aforementioned, proposing to provide out-of-school time programming. The statute encourages eligible organizations applying for funds to collaborate with the schools the children attend. The statute also allows a consortium of two or more agencies, organizations or entities to apply.

Any public or private organization is now eligible to apply for a 21st CCLC grant. Examples of agencies and organizations now eligible under the 21st CCLC program include, but are not limited to: non-profit agencies, city or county government agencies, faith-based organizations, institutions of higher education, and for-profit corporations. The statute encourages eligible organizations applying for funds to collaborate with the schools the children attend. The statute also allows a consortium of two or more agencies, organizations or entities to apply.

Any person or organization that is debarred from receiving federal funds is not eligible to apply for a 21st CCLC program subgrant.

Any 21st CCLC applicant/organizations that have been terminated by MSDE are not eligible to reapply for three consecutive school years from the effective date of termination.

Examples of Unallowable Expenditures (not an inclusive list)
- Preparation of the proposal: Costs to develop, prepare, and/or write the 21st CCLC proposal cannot be charged to the grant directly or indirectly by either the agency or contractor.
- Pre-award costs: Pre-award costs may not be charged against the grant.
- Funds can be used only for activities conducted and costs incurred after the start date of the grant.
- Entertainment, refreshments, and snacks
- A field trip without the approved academic support will be considered entertainment.
- End-of-year celebrations or food associated with parties or socials are non-allowable expenditures.
- Game systems and game cartridges are unallowable.
- Unapproved out-of-state or overnight field trips, including retreats and lock-ins
- Incentives (e.g., plaques, trophies, stickers, t-shirt, give-a-ways)
- Advertisements, promotional or marketing items
- Decorative items
- Purchase of facilities or vehicles (e.g., Buses, Vans, or Cars) Land acquisition
- Capital improvements, permanent renovations
- Supplanting federal, state, local funds, or other non-federal funds (e.g., using grant dollars to fund summer school classes previously offered and paid for by currently existing district or other funds)
- Direct charges for items or services that the indirect cost rate covers
- Dues to organizations, federations or societies for personal benefit
- Any costs not allowable for federal programs per EDGAR

Pre-Application Information:

All proposals must be electronically submitted in one PDF document by 2:00 PM (Eastern Time) on Friday, May 11, 2018.

Dissemination: Monday, March 5, 2018
Pre-Proposal Conference: Monday, March 5, 2018
Deadline for RFP Questions Submission: Friday, March 23, 2018
Deadline for RFP Response to Questions: Friday, April 6, 2018
Deadline for Application Submission: Friday, May 11, 2018
Proposal Review Begins: Friday, May 25, 2018
Validation Visits Begin: Friday, July 13 – Tuesday, August 21, 2018
(Validation visits include: (1) the review of components of the application packet to ensure promise of success and quality standards per federal and state regulations, and (2) the opportunity for the leadership team and partners to validate details about their proposed program.)
Award Notification: Wednesday, September 5, 2018
Program Start Date: Upon receipt of Notice of Grant Award
Declination Letters Mailed: Monday, October 1, 2018

The MSDE will fund all three years of the project at 100%, subject to continued federal funding. The first year of the project the grantee must also include in-kind contributions totaling 10% of the total grant amount. In the second year of the project, the grantee must include 15% in-kind. In the third year of the program, the grantee must include 20% in-kind.

Question and Answer Summary:

Five Focus Areas of the Maryland STEM Education Strategic Plan:

Contact Information:

Before starting your grant application, please review the funding source's website listed below for updates/changes/addendums/conferences/LOIs.

Application submission must be sent to the below email address:
Maryland State Department of Education
Division of Student, Family, and School Support
Youth Development Branch
Attention: Reginald Burke

General contact information:
Reginald Burke, M.S.
Director,Youth Development Branch
21st Century Community Learning Centers
Maryland State Department of Education
200 W. Baltimore Street
Baltimore, MD 21201-2595

410-767-0313 office
410-800-8598 cell
410-333-0880 fax

URL for Full Text (RFP):

Geographic Focus:

USA: Maryland