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National School Lunch Program (NSLP) Equipment Assistance Grant

Grants to Illinois Agencies for the Purchase, Renovation,
and Replacement of School Food Service Equipment

Agency Type:


Funding Source:

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Illinois State Board of Education (ISBE)

Deadline Date:

04/02/21 5:00 PM


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Grants of up to $50,000 to Illinois agencies for the purchase, renovation, and replacement of school food service equipment in public and private schools. Funding is intended for equipment that will improve the quality of school meals, equipment used to improve or expand participation in school meals, and equipment that improves the safety of food served in the school meal programs.

The National School Lunch Program Equipment Assistance Grant program allocates funding, via a competitive grant process, to School Food Authorities with schools participating in the National School Lunch Program to purchase and/or renovate equipment needed to serve healthier meals; improve food safety; expand access to school meals; and to help support the establishment, maintenance, or expansion of the School Breakfast Program.

Funds will allow SFAs to purchase or renovate equipment needed to serve healthier school meals, improve food safety, and expand access to school meals.

Allowable expenditures for this grant include costs associated with:

  • Purchase of new equipment,
  • Renovation of existing equipment, and/or
  • Replacement of existing equipment.

Examples of equipment include, but are not limited to, refrigeration (reach-in or walk-in, if efficiently sized), preparation equipment (convection oven, combination oven, steamer, tilt skillet, food processor), serving line ( (effective flow and components, including merchandising), holding cabinet, dishwasher, shelving, salad bar, food transport carts, carriers, and point-of-sale system. 

GrantWatch ID#:

GrantWatch ID#: 143827

Estimated Total Program Funding:


Estimated Size of Grant:

Grant awards will range from a minimum of $1,000 to a maximum of $50,000 per SFA.

Term of Contract:

The grant period will begin no sooner than May 1, 2021, and will extend from the execution date of the grant until no later than September 30, 2022.

Additional Eligibility Criteria:

Illinois School Food Authorities (SFAs) are eligible to apply on behalf of their school sites that participate in the National School Lunch Program. An SFA is defined as a governing body that is responsible for the administration of one or more schools/sites and has the legal authority to operate the NSLP therein.

In regard to school year 2020-21, any SFA with a previously approved state agency agreement on file to operate the National School Lunch Program (per 7 CFR 210.9(b)), and that would otherwise be operating NSLP in SY 2020-21, may continue to access NSLP Equipment Assistance Grants while utilizing the flexibilities granted under the current Summer Food Service Program/Seamless Summer Option Nationwide Waiver.

All SFAs meeting the above criteria are eligible to apply, but priority will be given in the following areas (based on prior school year data where applicable):
• Schools where 50 percent or more of the enrolled students are eligible for free or reduced-price meals;
• Schools that have not previously received a NSLP Equipment Assistance Grant within the last five years;
• Schools that also participate in the School Breakfast Program; and
• Schools that prepare meals on site using district-owned equipment or, through this grant, will be able to start preparing meals on site without a school-to-school agreement or vended or food service management contract

Unallowable costs include, but are not limited to:
- Remodeling of the food service area or cafeteria,
- Facility renovation or construction costs (building improvements),
- Administrative expenses,
- Indirect costs, and/or
- Set-asides for auditing services.

Pre-Application Information:

Grant proposals will be accepted until 5 p.m. on Friday, April 2, 2021.

It is anticipated that successful applicants will receive a notice of a potential award approximately 90 days after the end of the application period.

The State of Illinois Grant Accountability and Transparency Act (GATA) requires applicants to complete pre-qualification requirements before applying for any grant. This includes completion of the Grantee Registration and Pre-qualification process through the Illinois GATA Web Portal at

Grant applicants are also required to complete a FY 2021 Fiscal and Administrative Risk Assessment in the form of an Internal Controls Questionnaire (ICQ) available through the GATA Web Portal and an FY 2021 Programmatic Risk Assessment through the Illinois State Board of Education Web Application Security (IWAS) system.

Applicants must have a DUNS and a SAM registration.

School Nutrition Foundation in partnership with Duke Manufacturing hosted a webinar (online web conference) entitled "Equipment Solutions: Plug into Profitability" in April 2009. To view​ a recording of this free webinar, visit their website at

All questions received, along with the responses provided, will be recorded in a Question & Answer document to ensure the information is made available to all potential applicants. Applicants are advised to review the Q & A document at the URL for Full Text (RFP) link below before submitting a proposal.

Get a DUNS number:
If you are not registered in SAM, you may do so at

Contact Information:

Before starting your grant application, please review the funding source's website listed below for updates/changes/addendums/conferences/LOIs.

Submission Methods (choose one):

- Attach the application file to an email and send to You will receive an email response confirming receipt of your submission.

ISBE Attachment Manager:
- Access the ISBE Attachment Manager here:
- Choose the name of the grant administrator as the receiver from the drop-down menu [DURBIN, EMILY S].
- Complete all required fields, choose the file to upload, and submit using the button at the bottom of the page. You will receive an automatic on-screen confirmation of your submission. It is recommended to print or save a copy of the confirmation screen for your record.

Submit a question:

For more information regarding this NOFO/RFP, contact Emily Durbin at or call (217) 782-2491 or (800) 545-7892.

URL for Full Text (RFP):

Geographic Focus:

USA: Illinois

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