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Cultural Advancement (ADV) Grants Program

Grants and Technical Support to Florida Arts Nonprofits
and IHEs for Cultural Programming in Eligible Regions

Agency Type:

Local

Funding Source:

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Miami-Dade County Department of Cultural Affairs

LOI Date:

03/29/21

Deadline Date:

04/05/21 11:59 PM

Description:

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Grants and technical support to Florida nonprofit arts organizations and IHEs that provide cultural programming to residents of eligible regions. All applicants must consult with the funding source prior to submitting an application. Funding is intended for organizations that provide arts and cultural programming for the residents of Miami-Dade County.

ADV provides significant grants and technical assistance to a designated group of Miami-Dade County's mid to large size, artistically excellent and culturally diverse performing, visual, literary and presenting arts organizations. Qualifying organizations are engaged year-round in the creation or presentation of art, within or across artistic fields and disciplines, and demonstrate the potential to achieve regional, national, or international visibility as evidenced by current artistic programs and management structure. 

Allowable grant expenditures:

  • Administrative, artistic, technical, development or consultant salary support
  • Production costs related to proposed project
  • Honoraria
  • Equipment rental and expendable project related materials
  • Marketing
  • Website development and training
  • Printing
  • Publications
  • Space rental
  • In-county travel and transportation costs directly related to the funded program(s), such as field trip busses, taxis or shuttle services
  • Up to 20% of grant funds may be approved for the purchase of technological equipment (computers - hardware, software, copiers, fax machines, etc.), provided the application question regarding technology requests is completed
  • Equipment rental or purchase and personnel necessary to provide program accessibility as mandated by the Americans with Disabilities Act and Section 504 of the Rehabilitation Act of 1973

Grantees through the Cultural Advancement Grants Program are eligible to access a designated pool of funds to be used exclusively for institutional and/or artistic advancement. These dollars may be used to cover travel related expenses or consultants’ fees to develop strategies and solutions in any of the following areas:

  • Board development
  • Organizational capacity building
  • Financial systems, reporting, and internal control
  • Marketing and public relations
  • Facilities planning
  • Personnel management
  • Fundraising
  • Program development
  • Long range planning
  • Local, regional, national and international cultural planning
  • Out of county travel and transportation costs affiliated with organizational programming

GrantWatch ID#:

GrantWatch ID#: 144702

Estimated Size of Grant:

Maximum Request: $125,000

Term of Contract:

- The Cultural Advancement Grants Program operates on a three-year review cycle with a pre-application qualification and invitation to apply, comprehensive application submission, and a panel review completed in the first year and a more streamlined application form and review process for the subsequent two years.
- A grant awarded during any prior year does not presume an organization’s continued funding through this program in subsequent/remaining years of a cycle.
- Grant awards will be available for release during the County's fiscal year for which the grant was awarded, October 1-September 30.

Additional Eligibility Criteria:

To be eligible to apply to the Cultural Advancement Program, an organization:
- Must have received a recommendation for funding from the program in the previous fiscal year, and/or have been invited by Department staff to apply;
- Must be legally incorporated as a not-for-profit corporation, with a designated tax-exempt status and in good standing, under section 501(c)(3) of the United States Internal Revenue Code;
- Must have as its primary purpose and function, as defined by the Articles of Incorporation and By-laws of the organization, the creation, performance, exhibition, and/or presentation of the arts on a year-round basis (organizations whose primary mission it is to create, present or exhibit cultural programs for children and/or with children are not eligible);
- May qualify as a public or private institution of higher education, if all the following criteria are met: its primary mission is to the creation, performance, exhibition and/or presentation of a year-round season of public performances not related to degree-granting programs; professional artists are the principal participants of the program; the program is overseen by a community-based board of directors or advisory board that meets regularly; and the public at-large is the primary target audience and direct beneficiaries of the program.
- Have a total prior year’s organization budget of at least $500,000 (including in-kind services support not to exceed 25% of total cash project budget) based on the last completed fiscal year;
- Have at a minimum consecutive three-year history of artistic programming or presenting;
- Have at least two (2) paid full-time administrators;
- Have its primary office in Miami-Dade County; FY 2021-2022 ADV Grants Program Guidelines Page 3 of 14 ADV-22
- Present at least three (3) distinct programs or services marketed and available to a broad audience;
- Possess the potential to achieve regional, national, or international visibility as evidenced by current programs and management structure;
- Be vital to the cultural development of Miami-Dade County as evidenced by the size, scope and maturity of artistic product;
- Have distinguished themselves in past and present endeavors;
- Have reached a critical stage of development in programming or institutional development;

Organizations may not:
- May not be a religious organization whose proposed project, in whole or in part, is designed to promote religious or sectarian activities or to encourage the preference of a religion;
- May not be a municipality or government entity;
- May not be an educational institution whose proposed project is for degree seeking academic purpose or is primarily for the academic community’s benefit.

Applications from non-arts or service organizations will not be accepted.

For details on the eligibility of colleges and universities, see: https://www.miamidadearts.org/sites/default/files/files/inline/advgui_2021-2022.pdf#page=2

For a list of ineligible grant expenditures, see: https://www.miamidadearts.org/sites/default/files/files/inline/advgui_2021-2022.pdf#page=8

Pre-Application Information:

ADV Grants Program Timeline (dates/times subject to change):
- Grant Funding Period: October 1, 2021 - September 30, 2022
- Applications Available: March 1, 2021
- Consultation Period with Department Staff: March 1, 2021 - March 29, 2021
- Courtesy Deadline: March 29, 2021, 11:59 PM
- Deadline: April 5, 2021, 11:59 PM
- Application Comments / Corrections Issued: April 23, 2021
- Corrected / Final Application Due: April 30, 2021, 11:59 PM
- ADV Panel Meeting: May 26, 2021, 10:00 AM
- Cultural Affairs Council Approval: June 16, 2021, Noon
- Board of County Commissioners Approval: September 2021
- Award Notifications Issued: October 2021
- Availability of Grant Funds: No earlier than December 2021

A consultation with Department staff, either in person or by telephone at least one week prior to the application deadline is required. There are no exceptions to this requirement. Please contact Gilda B. Mooney, Chief of Grants.

Applicants are strongly encouraged to complete the application process at least 3 business days in advance of the application deadline to ensure successful submittal.

Before you can access the grant application form, you must have a user account for basic login access and complete and submit a Grant Eligibility and Request Form. Once you have completed these steps, your Grant Eligibility and Request Form will be reviewed by the Program Administrator to determine whether your organization is eligible to apply for the requested grant. This review may take up to 3 business days. After the Program Administrator has confirmed your eligibility you will be provided access to the grant application form. It is critical to keep these steps and this timeline in mind when preparing to submit a grant online.

First-time applicants: Applications received from first-time applicants by the grant program’s published application deadline will be reviewed by the Program Administrator. Feedback and suggestions for strengthening and/or correcting the application will be provided approximately 7 days prior to the corrected/final application deadline. Applicants are solely responsible for making any and all revisions to their applications, should they so choose. Department staff will not make corrections on behalf of applicants.

Returning applicants: Prior applicants to the Cultural Advancement Grant Program have the option to submit a completed application, including all required support materials, no later than 11:59 PM one full calendar week in advance of the grant program’s published application deadline for a thorough Courtesy Review by the Program Administrator.

Applicants must meet the program’s $1 to $1 grant match in cash. The Cultural Advancement Grants Program shall not be considered the sole source of funding. Applicants should thoroughly explore other funding sources prior to seeking support from this program.

Applicants are required to attend the panel evaluation meeting as observers and will be notified by email of its scheduled time, date, and location.

Contact Information:

Before starting your grant application, please review the funding source's website listed below for updates/changes/addendums/conferences/LOIs.

Gilda B. Mooney, Chief of Grants
Miami-Dade County Department of Cultural Affairs
111 NW 1st Street, Suite 625
Miami, Florida 33128
(305) 375-2131
Fax: 305-375-3068
gilda.mooney@miamidade.gov

URL for Full Text (RFP):

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USA: Florida: Miami-Dade County

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