Miami-Dade County, Department Of Cultural Affairs
04/12/19 11:59 PM
Grants and in-kind technical support to Miami-Dade, Florida nonprofit arts organizations for the development and presentation of art. First-time applicants must submit an application for pre-review by program staff prior to the deadline. All applicants must arrange a consultation with department staff prior to applying. Funding is intended to support opportunities that enhance the artistic or administrative quality of the organization. Organizations must present at least three distinct programs or services marketed and available to a broad audience.
Through the Program, the Department provides significant operating support grants and technical assistance to a designated group of Miami-Dade County's mid- to large-size, artistically excellent and culturally diverse performing, visual, literary and presenting arts organizations.
- Administrative, artistic, technical, grants writing, development or consultant salary support
- Production costs related to proposed project
- Equipment rental and expendable project related materials
- Website development and training
- Space rental
- In-county travel and transportation costs directly related to the funded program(s), such as field trip buses, taxis or shuttle services
- Up to 20% of grant funds may be approved for the purchase of technological equipment (computers - hardware, software, copiers, fax machines, etc.), provided the application question regarding technology requests is completed
- Equipment rental or purchase and personnel necessary to provide program accessibility as mandated by the Americans with Disabilities Act and Section 504 of the Rehabilitation Act of 1973.
Grantees are eligible to access a designated pool of funds to be used exclusively for institutional and/or artistic advancement. These dollars may be used to cover travel related expenses or consultants’ fees to develop strategies and solutions in any of the areas found here:
GrantWatch ID#: 144702
The maximum request is $100,000
- This program operates on an annual cycle, and applications are available and considered only once for each program funding year (October 1 - September 30).
- Grants awarded in the first year of the cycle of the program define a grant award level for the remainder of the cycle, subject to annual adjustments to award level based on audited organizational budget information, and contingent upon the availability of funding and upon a satisfactory review and recommendation of the interim application forms by the Department of Cultural Affairs and the Cultural Affairs Council. Grantees must have satisfactorily met all program criteria, as well as prior year’s reporting requirements to be eligible for renewed funding.
- The grants carries no commitment for continued, renewed, or future support beyond the period during which the grant is awarded.
To be eligible to apply to the Cultural Advancement Program, an organization:
- Must have received a recommendation for funding from the program in the previous fiscal year, and/or have been invited by Department staff to apply;
- Must be legally incorporated as a NOT-FOR-PROFIT corporation, with a designated tax exempt status and in good standing, under section 501(c)(3) of the United States Internal Revenue Code;
- Must have as its primary purpose and function, as defined by the Articles of Incorporation and By-laws of the organization, the creation, performance, exhibition, and/or presentation of the arts on a year-round basis;
- have a total prior year’s organization budget of at least $500,000 (including in-kind services support not to exceed 25% of total cash project budget) based on the last completed fiscal year;
- Have at a minimum consecutive three-year history of artistic programming or presenting;
- Have at least two (2) paid full-time administrators;
- Have its primary office in Miami-Dade County;
- Possess the potential to achieve regional, national, or international visibility as evidenced by current programs and management structure;
- Be vital to the cultural development of Miami-Dade County as evidenced by the size, scope and maturity of artistic product;
- Have distinguished themselves in past and present endeavors;
- Have reached a critical stage of development in programming or institutional development;
Organizations may not be:
- Religious organizations whose proposed project, in whole or in part, is designed to promote religious or sectarian activities or to encourage the preference of a particular religion;
- A municipality or government entity;
- An educational institution whose proposed project, is for degree seeking academic purpose or is primarily for the academic community’s benefit.
Organizations may qualify as a public or private institution of higher education, as long as all of the following criteria are met:
- Its primary mission is to the creation, performance, exhibition and/or presentation of a year-round season of public performances not related to degree-granting programs;
- Professional artists are the principal participants of the program;
- The program is overseen by a community-based board of directors or advisory board that meets regularly; and
- The public at-large is the primary target audience and direct beneficiaries of the program.
Successful applicants to the Cultural Advancement Grants Program may not receive funding in the same funding year from any other Department program, with the exception of the International Cultural Exchange grants program, Capital Development grants program, Youth Arts Enrichment grants program, Summer Arts & Sciences Camps for Kids grants program and the Tourist Development Council grants program. Applications from non-arts or service organizations will not be accepted.
Grant use restrictions:
- No more than 25% of a Grantees’ total administrative budget (i.e. salaries, benefits and fringes for the applicant’s management personnel; general overhead costs; clerical or administrative personnel who do not directly provide the services required pursuant to the Grantee’s contract with the County) may be paid from grant funds
- Proposal preparation
- Compensation for forfeited revenues, such as grantee issued complimentary tickets, admissions or scholarships
- Remuneration of County employees for any services rendered as part of a project receiving a grant from the Department of Cultural Affairs
- "Bricks and mortar" or permanent equipment, unless the purchase price is less than the cost of rental (requires prior approval by Department of Cultural Affairs staff)
- Debt reduction
- Out of County travel or transportation
- Social/Fundraising events, beauty pageants or sporting events
- Hospitality costs including decorations or affiliate personnel, with the exception of artists
- Lobbying or propaganda materials
- Charitable contributions or donations
- Events that are restricted to private or exclusive participation (e.g., by invitation and/or purchase requirements that exceed the cost of a typical, standard ticket to an event/performance), including restricting access to programs or facilities on the basis of race or ethnicity, color, creed, national origin, religion, age, gender, sexual orientation or physical ability
- Indirect costs: Fees for indirect costs may not be assessed against ADV funded programs as a result of having been awarded an ADV grant. Indirect costs assessed as a consequence of other, non-County grant support received by an ADV funded program may not be assigned to, charged against or debited from County grant funds.
Deadline is Friday, April 12, 2019, 11:59 PM. Applicants are strongly encouraged to complete the application process at least 3 business days in advance of the application deadline to ensure successful submittal.
A consultation with Department staff, either in person or by telephone at least one week prior to the application deadline is required. Please call Gilda B. Mooney to arrange a consultation.
The Cultural Advancement (ADV) Grants Program operates on a three-year review cycle with a pre-application qualification and invitation to apply, comprehensive application submission, and a panel review completed in the first year and a more application form and review process for the subsequent two years.
Applications received from first-time applicants by the grant program’s published application deadline will be reviewed by the Program Administrator. Feedback and suggestions for strengthening and/or correcting the application will be provided approximately 7 days prior to the corrected/final application deadline. Applicants are solely responsible for making any and all revisions to their applications, should they so choose. Department staff WILL NOT make corrections on behalf of applicants. Applicants are encouraged to complete their corrections at least 3 business days in advance of the corrected/final application deadline to ensure successful submittal. At precisely 4:00 PM on the corrections deadline date, the online grant system will close access to the application for corrections.
Before you are able to access the grant application form, you must have a user account for basic log-in access and complete and submit a Grant Eligibility and Request Form. Once you have completed these steps, your Grant Eligibility and Request Form will be reviewed by the Program Administrator to determine whether or not your organization is eligible to apply for the requested grant. This review may take up to 3 business days. Only after the Program Administrator has confirmed your eligibility can you be provided access to the grant application form. It is critical to keep these steps and this timeline in mind when preparing to submit a grant online.
Prior applicants to the Cultural Advancement Grant Program have the option to submit a completed application, including all required support materials, no later than 11:59 PM one full calendar week in advance of the grant program’s published application deadline for a thorough “Courtesy Review” by the Program Administrator. Staff will read and review narratives, uploads and other sections of the application and provide feedback, comments and/or questions related to the proposal. Applicants who submit in time for a Courtesy Review will have the opportunity to finalize their applications during the program’s corrections period and are solely responsible for making any and all revisions to their applications by the program’s corrections deadline date, should they so choose. Department staff WILL NOT make corrections on behalf of applicants. The Courtesy Review process is a service and in no way guarantees that an application will be recommended for funding by the grants review panel.
Applicants who waive their option for a Courtesy Review and submit their applications by the grant program’s published application deadline will receive a technical sufficiency review only (i.e. staff will check the forms to ensure the grant program’s minimum eligibility criteria has been met and all required documents have been submitted; narratives, uploads and other sections of the application will NOT be read and reviewed). Comments, questions and feedback will NOT be provided to the applicant during the program’s corrections period. Applicants who waive their option for a Courtesy Review will have the opportunity to finalize their application during the program’s corrections period and submit by the grant program’s corrections deadline date. Applicants whose submissions does not meet minimum technical qualifications will be notified and their application will NOT be eligible for further consideration.
First-time and returning applicants who submit a substantially incomplete application at the time of program’s published application deadline, as deemed by the Program Administrator and the Department Director, will receive notification via email and/or US mail from the Department Director as to the incomplete status of the application. A copy of this notice will be forwarded to the program panel prior to their review, alerting panelists to the status of the application at time of deadline.
- Grant Funding Period: October 1, 2019 - September 30, 2020
- Applications Available: March 4, 2019
- Consultation Period with Department Staff: March 4, 2019 - March 29, 2019
- Courtesy Deadline: April 5, 2019, 11:59 PM
- Deadline: April 12, 2019, 11:59 PM
- Application Comments/Corrections Issued: April 26, 2019
- Corrected / Final Application Due: May 3, 2019, 11:59 PM
- ADV Panel Meeting: June 4, 2019, 10:00 AM
- Cultural Affairs Council Approval: June 19, 2019, 12 Noon
- Board of County Commissioners Approval: September 2019
- Award Notifications Issued: October 2019
- Availability of Grant Funds: No earlier than December 2019
Applicants must meet the program’s $1 to $1 grant match, in cash or a combination of cash and in-kind. The Cultural Advancement Grants Program shall not be considered the sole source of funding. Applicants should thoroughly explore other funding sources prior to seeking support from this program.
Applicants are required to attend the panel evaluation meeting as observers, and will be notified by email of its scheduled time, date and location. Although formal presentations by applicants are not permitted during the panel meeting, applicants will be provided an opportunity to address direct questions posed by panelists, address outstanding issues raised by the panel and/or help clarify points during the panel discussion.
Application information: https://miamidadearts.smapply.io/prog/cultural_advancement_adv_grants_program/
Before starting your grant application, please review the funding source's website listed below for updates/changes/addendums/conferences/LOIs.
Apply online: https://miamidadearts.smapply.io/prog/84922/apply/
Gilda B. Mooney, Program Administrator
Miami-Dade County Department of Cultural Affairs
111 NW 1st Street, Suite 625
Miami, Florida 33128
To request materials in accessible format, please contact Francine Andersen 305-375-4634, firstname.lastname@example.org, five days in advance to initiate your request.
USA: Florida: Miami-Dade County