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City of Kingston Heritage Fund (CKHF) Full Operating Grants

Grants to Kingston, Ontario Cultural Heritage
Nonprofits for General Organizational Operations

Agency Type:

Foundation / Corporation

Funding Source:

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Kingston Association of Museums, Art Galleries and Historic Sites (KAM) - City of Kingston Heritage Fund (CKHF)

Conf. Date:


Deadline Date:

09/11/19 3:00 PM


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Grants of up to $75,000 to Kingston, Ontario nonprofit organizations that provide cultural and heritage programming to local communities to support general operations and strengthen capacity. Funding is intended to assist organizations with operational stability, and to enable development and delivery of their programs and services in the community. Cultural heritage includes activities that present the traditions and historical practices of the community. Operating grants will support core operating expenses and programming costs, in line with CKHF objectives.

City of Kingston Objectives:
(i) Culture and creativity are important sources of wealth creation and are being leveraged to develop community vitality;
(ii) Align tourism marketing and attraction strategies, creating greater return-on- investment and refocusing marketing strategies;
(iii) Create awareness and civic pride in local history and heritage;
(iv) Heritage and culture are key to a vibrant community and are economic drivers for the local economy;
(v) Enhance Kingston’s distinctive identity, enrich the cultural life of residents and attract newcomers, audiences and visitors from around the world;
(vi) Build the creative experiences that are the basis of an authentic tourism strategy;
(vii) Embrace Kingston’s powerful historical narrative, built heritage, and natural heritage features, as unique resources that can be used to tell Kingston’s stories;
(viii) Use cultural heritage to enhance the reputation of the City of Kingston as a community where history and innovation thrive; and
(ix) Support initiatives that align with the City’s strategic objectives and promotion of heritage and cultural vitality.

Cultural Heritage Sector Objectives:
(i) leverage municipal investments in museums, heritage projects, cultural groups and historical societies, to increase their profile, capacity, impact, relevance, and sustainability;
(ii) encourage the development and creation of innovative cultural heritage programming and initiatives that promote cultural vitality;
(iii) increase access to quality local cultural heritage activities;
(iv) support and promote the preservation, protection, documentation and conservation of significant Kingston artifacts and archival materials;
(v) develop the means of organizing, collecting, and interpreting Kingston’s stories, both tangible and intangible, and engaging the community at all levels of the process;
(vi) encourage collaboration with other orders of government, and the business and community sectors;
(vii) seek professional development opportunities that benefit the cultural heritage sector, in collaboration with other stakeholders; and
(viii) nurture the capacity and quality of heritage in Kingston, while fostering

The following expenses are deemed eligible for funding under the CKHF Operating Grant stream:
(i) rent, lease, or mortgage and utility costs;
(ii) financial management;
(iii) staff salaries and wages;
(iv) liability insurance;
(v) office supplies;
(vi) exhibit and program development costs;
(vii) professional development costs; and
(viii) property maintenance, security, and cleaning.

GrantWatch ID#:

GrantWatch ID#: 146564

Estimated Size of Grant:

Full Operating Grants are not to exceed $75,000.

Term of Contract:

CKHF operating grants will provide funding in single-year increments. Those organizations in receipt of a CKHF Operating Grant will be eligible to reapply in the following year. No grant will be made retroactively, or to fund deficits or shortfalls.

Grants are to be spent during the organization’s 12-month fiscal year ending prior to 31 December 2020.

Additional Eligibility Criteria:

To be eligible to apply for a CKHF Full Operating Grant, organizations must meet all the criteria listed below:
(i) Be located in the City of Kingston with the majority related activities of the organization taking place within the City of Kingston;
(ii) Be a nonprofit organization, whose fundamental focus is cultural heritage, with a mandate to serve the public
(iii) Have been incorporated for a minimum of two years by the end of the calendar year in which the grant application is made;
(iv) have previously been in receipt of a CKHF Project Grant and/or Operating Grant; and
(v) Provide latest year-end financial statements.

Successful applicants will be required to provide proof of $5 million liability insurance coverage prior to awarding of CKHF funds, naming KAM and the City of Kingston as additional insured.

Normally, the following organizations will not be eligible for CKHF Operating Grants:
(i) Academic units of publicly or privately funded educational institutions (Universities, Colleges, training centers, etc....);
(ii) Organizations and activities outside the City of Kingston;
(iii) For-profit organizations;
(iv) Cultural heritage institutions that are wholly owned and operated by senior levels of government.

Organizations currently receiving grant funding from the City of Kingston through sources other than CKHF are deemed ineligible to receive funding through CKHF for the duration of the grant agreement. In addition, City of Kingston Cultural Services and/or KAM permanent or contract staff may not hold a primary role with an organization applying to CKHF. A CKHF Operating Grant will not normally be awarded to an applicant that budgets on a deficit basis and/or successively operates on a deficit basis.

CKHF Operating Grant funding may not be used for the following:
(i) Seed money for projects or events;
(ii) Major capital expenses including, but not restricted to: land purchase, facility renovations, fixed equipment;
(iii) To benefit a for-profit venture;
(iv) Bursaries or scholarships
(v) Deficit reduction;
(vi) Built heritage preservation projects.

Pre-proposal Conference:

Information sessions about the CKHF will be held on Monday June 24th 2019 at 3pm and on Monday July 29th 2019 at 5pm, at the KAM Office (837 Princess Street, Suite 203A).

Grant Writing workshops will be offered on Monday July 15th 2019 at 4pm and Monday August 12th 2019 at 6pm, at the KAM Office (837 Princess Street, Suite 203A).

Pre-Application Information:

CKHF 2019-2020 Operating Grant Applications are due by 3 pm on Wednesday, September 11, 2019.

First time applicants are strongly encouraged to discuss their intention to apply for CKHF funding with KAM’s Grant Review Officer, prior to submitting an application.

Applications received in advance of the deadline will be reviewed for completeness and the Chair and/or the Grants Officer(s) may contact the applicant to ask for missing information. The applicant can submit additional materials up to the application deadline. KAM will notify all CKHF grant recipients of the results by email.

Contact Information:

Before starting your grant application, please review the funding source's website listed below for updates/changes/addendums/conferences/LOIs.

Email applications to:

Jamie McKenzie-Naish, CKHF Grant Review Officer
Office: (613) 507-4014

Kingston Association of Museums, Art Galleries and Historic Sites, Inc.
837 Princess St. Suite 203A
Kingston, ON K7L 1G8

URL for Full Text (RFP):

Geographic Focus:

Canada: Ontario