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City of Kingston Heritage Fund (CKHF) Full Operating Grants

Grants to Ontario Cultural Heritage Nonprofits
for Operating and Programming Activities

Agency Type:

Foundation / Corporation

Funding Source:

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Kingston Association of Museums, Art Galleries and Historic Sites (KAM) - City of Kingston Heritage Fund (CKHF)

Conf. Date:


Deadline Date:

09/08/20 3:00 PM


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Grants of up to $75,000 to Ontario cultural and nonprofit organizations in eligible locations for activities that benefit the community. Funding is intended to support operations and capacity building, as well as the development and delivery of programming and services. Cultural heritage includes activities that present the traditions and historical practices of the community. Eligible applicants should serve the Kingston community.

Operating grants will support core operating expenses and programming costs, in line with CKHF objectives that can be found on page 3 of the Grant Guidelines.

The following expenses are deemed eligible for funding under the CKHF Operating Grant stream:

  • Rent, lease, or mortgage and utility costs;
  • Financial management;
  • Staff salaries and wages;
  • Liability insurance;
  • Office supplies;
  • Exhibit and program development costs;
  • Professional development costs; and
  • Property maintenance, security, and cleaning.

GrantWatch ID#:

GrantWatch ID#: 146564

Estimated Size of Grant:

Organizations may apply up to a maximum amount of $75,000.

Term of Contract:

CKHF operating grants will provide funding in single-year increments. Grants are to be spent during the organization’s 12-month fiscal year ending prior to 31 December 2021.

Additional Eligibility Criteria:

To be eligible to apply for a CKHF Full Operating Grant, organizations must meet all the criteria listed below:
- Be in the City of Kingston, with the majority of related activities of the organization taking place within the City of Kingston;
- Be a non-profit organization, whose fundamental focus is cultural heritage, with a mandate to serve the public;
- Have been incorporated for a minimum of two years by the end of the calendar year in which the grant application is made;
- Have previously been in receipt of a CKHF Project Grant and/or Operating Grant; and
- Provide latest year-end financial statements.

Applicants must be able to provide proof of $5,000,000 liability insurance prior to receiving the funding.

Normally, the following organizations will not be eligible for CKHF Operating Grants:
- Academic units of publicly or privately funded educational institutions (Universities, Colleges, training centers, etc....);
- Organizations and activities outside the City of Kingston;
- For-profit organizations;
- Cultural heritage institutions that are wholly owned and operated by senior levels of government.

Organizations currently receiving grant funding from the City of Kingston through sources other than CKHF are deemed ineligible to receive funding through CKHF for the duration of the grant agreement. In addition, City of Kingston Cultural Services and/or KAM permanent or contract staff may not hold a primary role with an organization applying to CKHF. A CKHF Operating Grant will not normally be awarded to an applicant that budgets on a deficit basis and/or successively operates on a deficit basis.

CKHF Operating Grant funding may not be used for the following:
- seed money for projects or events;
- major capital expenses including, but not restricted to: land purchase, facility
renovations, fixed equipment;
- to benefit a for-profit venture;
- bursaries or scholarships;
- deficit reduction; and
- built heritage preservation projects.

No grant will be made retroactively, or to fund deficits or shortfalls.

Pre-proposal Conference:

Grant writing workshop:
Thursday, July 16, 2020 - 10:00am to 11:30am via Zoom

This online workshop will explore best practices of project planning, funding application scripting, risk assessment, and measuring impact. Taking direction from the City of Kingston Heritage Fund objectives, this workshop will help develop the tools needed for a successful grant application.

Pre-application workshop:


Pre-Application Information:

Applications are due by 3 pm on Tuesday, September 8, 2020.

First time applicants are strongly encouraged to discuss their intention to apply for CKHF funding with KAM’s Grant Review Officer, prior to submitting an application.

Applications received in advance of the deadline will be reviewed for completeness and the Chair and/or the Grants Officer(s) may contact the applicant to ask for missing information. The applicant can submit additional materials up to the application deadline. KAM will notify all CKHF grant recipients of the results by email.

Contact Information:

Before starting your grant application, please review the funding source's website listed below for updates/changes/addendums/conferences/LOIs.

Email applications to:

Jamie McKenzie-Naish, CKHF Grant Review Officer
Office: (613) 507-4014

Kingston Association of Museums, Art Galleries and Historic Sites, Inc.
837 Princess St. Suite 203A
Kingston, ON K7L 1G8

Grant Coverage Areas:

City of Kingston

URL for Full Text (RFP):

Geographic Focus:

Canada: Ontario;

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