City of Kingston Heritage Fund (CKHF) Project Grant

To be eligible to apply for a CKHF Project Grant, organizations must meet all the criteria listed below:
- Be in the City of Kingston;
- The applicant organization must be either:
-- Incorporated as a nonprofit cultural heritage organization: or
-- Incorporated as a distinct and discrete nonprofit entity organization created solely to support a cultural heritage organization or initiative. Examples of eligible supporting organizations include "Friends of..."; or,
-- Incorporated as a nonprofit, whose fundamental focus may not be cultural heritage exclusively, but whose project application is culturally or heritage based.
- Provide latest year-end financial statements.

Successful applicants will be required to provide proof of $5,000,000 liability insurance coverage prior to awarding of CKHF funds.

Collaborative projects involving multiple partners and organizations will be considered for CKHF Project Funding. To meet CKHF funding requirements, any incorporated non-profit or charitable organization (except for KAM) may agree to serve as the lead agency for a collaborative project. The following eligibility criteria must be met for all collaborative project applicants:
- All collaborants must be in the City of Kingston;
- Applications must identify the lead organization (responsible for signing and submitting the application), list partner agencies, and provide letters of support for the project from the partners;
- Applications must state the terms of the collaborative project, and the way the duties, and responsibilities for the project will be shared;
- Applications must identify the division of project costs and budget responsibilities, in addition to the distribution of any potential project deficit; and
- The lead organization assumes ultimate responsibility for providing proof of insurance, financial management, and for meeting the reporting requirements for the collaborative project.

An organization may submit an application for a project grant and may be a partner in a concurrent collaborative project grant application; however, that organization cannot be the lead in the collaborative project application.

Normally, the following organizations will not be eligible for CKHF Operating Grants:
- Academic units of publicly or privately funded educational institutions (Universities, Colleges, training centers, etc....);
- Organizations and activities outside the City of Kingston;
- Individuals
- For-profit organizations; or
- Cultural heritage institutions that are wholly owned and operated by senior levels of government.

Organizations currently receiving grant funding from the City of Kingston through sources other than CKHF are deemed ineligible to receive funding through CKHF for the duration of the grant agreement. In addition, City of Kingston Cultural Services and/or KAM permanent or contract staff may not hold a primary role with an organization applying to CKHF.

CKHF Operating Grant funding may not be used for the following:
- Major capital projects including, but not restricted to: the purchase of land, facility renovations, fixed equipment;
- To benefit a for-profit venture;
- Built heritage preservation projects;
- Refreshments;
- For fundraising events and/or to recover the cost of a deficit;
- To fund bursaries and/or scholarships;
- Retroactive funding for projects that have already occurred; or
- To pay staff salary related to the daily operations of a site/venue.

No grant will be made retroactively, or to fund deficits or shortfalls.

Grant writing workshop:
Thursday, July 16, 2020 - 10:00am to 11:30am via Zoom

This online workshop will explore best practices of project planning, funding application scripting, risk assessment, and measuring impact. Taking direction from the City of Kingston Heritage Fund objectives, this workshop will help develop the tools needed for a successful grant application.

Pre-application workshop: https://www.kingstonmuseums.ca/events/how-do-i-ckhf-project-funding-2020-and-beyond-grant-writing-workshop

Registration: https://www.eventbrite.ca/x/how-do-i-ckhf-project-funding-2020-and-beyond-on-line-workshop-tickets-110710137000

Applications are due by 3 pm on Tuesday, September 15, 2020.

First time applicants are strongly encouraged to discuss their intention to apply for CKHF funding with KAM’s Grant Review Officer, prior to submitting an application.

Applications received in advance of the deadline will be reviewed for completeness and the Chair and/or the Grants Officer(s) may contact the applicant to ask for missing information. The applicant can submit additional materials up to the application deadline. KAM will notify all CKHF grant recipients of the results by email.