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Arts in the Schools Grants

Grants to Southwest Minnesota Schools
for Artist Residencies and Arts Field Trips

Agency Type:

Foundation / Corporation

Funding Source:

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Southwest Minnesota Arts Council (SMAC)

Conf. Date:

12/13/18

Deadline Date:

01/23/19 4:30 PM

Description:

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Grants to Southwest Minnesota public schools to host artist residencies or conduct arts-focused field trips where community involvement, educator training, pre-packaged theater events, and juried student art exhibits are included. Funding is intended to support projects and programs in schools located in the eighteen counties of the Foundation's service region, including:

Big Stone, Chippewa, Cottonwood, Jackson, Kandiyohi, Lac qui Parle, Lincoln, Lyon, McLeod, Meeker, Murray, Nobles, Pipestone, Redwood, Renville, Rock, Swift, and Yellow Medicine.

Arts in the Schools grant projects may include, but are not limited to:

Artist Residencies - An artist residency is a unique learning partnership between a professional artist and a school. Artists in any arts discipline may be contracted to teach and/or work side by side with students, conduct in-service or special teacher’s training, and conduct performances, demonstrations, exhibitions, or special classes for the community at large.

Artist Residency Requirements:

- Professional artist. Artists selected must be independent, professional artists or professional organizations. Art-related background and quality of work will be heavily considered in the application review process.
- Core groups. It is strongly encouraged, though not required, to focus on one or more core student groups that will receive extended in-depth contact with the artist for the length of the residency.
- Teacher must be present during all artist-student contact time, with the teacher and artist working cooperatively to maintain a productive working environment in the classroom.
- Teacher-artist contact time. It is strongly recommended that residencies include at least one hour of training for
school instructors. A pre-residency planning day with the artist and involved faculty and planning committee is
strongly encouraged.
- Community component. To broaden the total impact of the residency, the general community should be involved in some aspect. Examples: Invite the community to an exhibit of students’ residency work, host a Meet the Artist night, or sponsor a community education class.

Juried Art Exhibits:

A school or group of schools can bring in professional artists to jury a student art show that is open to the public. Grant funds can pay for the artists, advertise the show in the community, student awards, etc. Schools may also wish to include student music performances during the event. Only one grant per show is allowed, regardless of the number of schools involved.

Field Trips:

Field trips are intended to help increase the exposure of students to professional artists through visits to studios, performances by professional theater, dance or musical groups, readings by writers, visits to art galleries or other locations pertinent to the creation and exhibition of art. School field trips must be open to all students within a grade or subject discipline, rather than exclusive to a student organization.

Pre-Packaged Theater:

Schools may bring in pre-packaged theater experiences, such as Prairie Fire or Missoula Children’s Theaters.

The grant review panel will score applications based on:

- The project’s artistic quality and merit.
- The impact of the project on the participants.
- The feasibility of the project.
- The outcome evaluation plan for the project.

Applicants must make the case that their project fulfills SMAC’s program intent and one or more of its commitments. SMAC is committed to:

- Supporting artists and arts organizations in creating, producing and presenting high-quality arts activities.
- Overcoming barriers to accessing high quality arts activities.
- Instilling the arts into the community and public life in the region.
- Supporting high-quality, age-appropriate arts education for residents of all ages to develop knowledge, skills, and understanding of the arts.
- Supporting events and activities that represent the diverse ethnic and cultural arts traditions including folk and traditional artists and art organizations, represented in the region.

GrantWatch ID#:

GrantWatch ID#: 147581

Estimated Size of Grant:

Artist Residencies: Up to $4,000
Field Trips and Juried Art Exhibits: Up to $2,500
Pre-Packaged Theater Projects: Up to $2,500 or 80% of the total project cash costs (whichever is less)

Term of Contract:

For applications submitted by October 10, 2018, the earliest start date is December 15, 2018. For applications submitted by January 23, 2019, the earliest start date is March 15, 2019.

The start date for a SMAC grant is defined as the point at which the project is set in motion. No funds can be expended prior to the project start date.

Projects must be concluded no later than June 30, 2020.

Additional Eligibility Criteria:

The Arts in the Schools grant program is open to public schools in the eighteen counties of the SMAC service region. The eighteen counties of the SMAC service region include: Big Stone, Chippewa, Cottonwood, Jackson, Kandiyohi, Lac qui Parle, Lincoln, Lyon, McLeod, Meeker, Murray, Nobles, Pipestone, Redwood, Renville, Rock, Swift, and Yellow Medicine.

Grant recipients must provide proof of 501(c)3 status for their organization (or fiscal sponsor) before a contract can be issued.

Artists selected must be independent, professional artists or professional organizations.

Grants will be awarded in ranked order to applications meeting the criteria, to the extent of funds available. If funding is limited, and the scores of applications near the cut-off point are within 2%, additional considerations will be applied in the following order: artistic merit, first time grantees or final report history, equity (such as native, immigrant, or elderly populations), and geography.

The following projects and organizations are not eligible for SMAC Arts in the Schools grants:

- Applications that do not have an art focus.
- Requests from parochial schools.
- Payment of school personnel.
- Substitutions for regular school programs.
- Supplies outside of those needed for the project.
- Activities of a for-profit project, organization, or business.
- Payment of costs for projects that will take place outside the geographic boundaries of the state of Minnesota.
Must not use more than ten percent of the total grant award for costs related to travel outside the state of
Minnesota, including performer, artist, or consultant travel.
- Costs for relocating the applicant’s legal address/residence outside the State of Minnesota.
- Projects where funds are requested to account for deficits in projects or programs begun prior to the project
earliest start date. In other words, payment of debts incurred before the grant activities begin or outside of the
grant project scope of activity.
- Applicants with past due SMAC final (or other) reports.
- Applications where funds are to be used to match other SMAC grant applications.
- Requests for new building construction, purchase of real estate, or endowment funds.
- Fundraising events: Grant funding should allow projects to break even, not make a profit.
- Activities which are not open to the public. Projects must be inclusive and accessible in their process and/or final product, considering economic, geographic, and physical accessibility, as well as the cultural, racial, ethnic, age, and gender make-up of the community.
- Activities essentially for the religious socialization of the participants or audience.
- Activities that attempt to influence any state or federal legislation or appropriation.
- Applications submitted for the purpose of regranting, lobbying or scholarships.
- Projects that don’t provide timely promotion of the project throughout the SMAC region with use of the proper
funding credit line and logo.

Pre-proposal Conference:

To learn about the guidelines, requirements, and application process, applicants may register for a Webinar Workshop for SMAC's Arts in the Schools grant program. Webinar Workshops are scheduled as follows:

- Round I

SMAC Arts in the Schools grant workshop webinar: Thursday, August 30, 2018, 5:00-6:30 pm CDT. Applicants should register online.

For information and registration:
http://events.r20.constantcontact.com/register/event?llr=9e86hmdab&oeidk=a07efih98xd820ae61f
or contact Caroline Koska at the SMAC at info@swmnarts.org or by phone at 800-622-5284.

- Round II

SMAC Arts in the Schools grant workshop webinar: Thursday, December 13, 2018, 5:00-6:00 pm CST. Applicants should register online.

For information and registration:
http://events.r20.constantcontact.com/register/event?oeidk=a07efihb6e513fbba55&llr=9e86hmdab
or contact Caroline Koska at the SMAC at info@swmnarts.org or by phone at 800-622-5284.

While the grant workshop webinar is free, participants must register to be able to join the meeting.

Pre-Application Information:

Deadlines for the 2019 Fiscal Year grants:

Round I

Application Deadline: October 10, 2018, by 4:30 PM
Panel Review: November 3, 2018
Board Action: November 27, 2018
Earliest project start date: December 15, 2018

Round II

Application Deadline: January 23, 2019, by 4:30 PM
Panel Review: February 16, 2019
Board Action: February 26, 2019
Earliest project start date: March 15, 2019

Applications must be submitted online by 4:30 PM on the deadline date.

All applicants will receive email notification of acceptance or rejection after final review of the application by the
Board of Directors.

Before beginning an application, applicants are strongly encouraged to contact the SMAC to determine if this grant program is appropriate for their project. To request a review of their application prior to submission, applicants should contact staff at least two weeks prior to the deadline. A staff member will review the application, as time permits, for eligibility and completed requirements.

The applicant must not exceed 90% of the total project’s cash expenses in combined support from the Minnesota State Arts Board and the Southwest Minnesota Arts Council.

A 20% cash match is required for prepackaged theater. (The grant awarded will not exceed 80% of the total project cash costs.)

If the application receives partial funding, a revised project description and budget must be submitted within 30
days of notification.

Contact Information:

Before starting your grant application, please review the funding source's website listed below for updates/changes/addendums/conferences/LOIs.

For the online application portal: https://www.grantinterface.com/Home/Logon?urlkey=smahc

Caroline Koska, Financial & Grants Administrator
caroline@swmnarts.org

Southwest Minnesota Arts Council
114 North 3rd Street
PO Box 55
Marshall, MN 56258
Phone: 507-537-1471
Toll-Free: 800- 622-5284
info@swmnarts.org

URL for Full Text (RFP):

Geographic Focus:

USA: Minnesota: Big Stone, Chippewa, Cottonwood, Jackson, Kandiyohi, Lac qui Parle, Lincoln, Lyon, McLeod, Meeker, Murray, Nobles, Pipestone, Redwood, Renville, Rock, Swift, and Yellow Medicine Counties