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Arts in the Schools Grants

Grants to Southwest Minnesota Schools
for Artist Residencies and Arts Field Trips

Agency Type:

Foundation / Corporation

Funding Source:

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Southwest Minnesota Arts Council (SMAC)

Conf. Date:


Deadline Date:

01/22/20 4:30 PM


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Grants of up to $4,000 and grants of up to $2,500 to Southwest Minnesota public schools to host artist residencies or conduct arts-focused field trips that include community involvement, educator training, pre-packaged theater events, and juried student art exhibits. Funding is intended to support projects and programs in schools located in the eighteen counties of the Foundation's service region.

The service region is the counties of Big Stone, Chippewa, Cottonwood, Jackson, Kandiyohi, Lac qui Parle, Lincoln, Lyon, McLeod, Meeker, Murray, Nobles, Pipestone, Redwood, Renville, Rock, Swift, and Yellow Medicine.

Projects may include, but are not limited to:

- Artist Residencies: An artist residency is a unique learning partnership between a professional artist and a school. Artists in any arts discipline may be contracted to teach and work side by side with students, conduct in-service or special teacher’s training, and conduct performance, demonstrations, exhibitions, or special classes for the community at large. For requirements, see page 1 of the AIS Guidelines in Supporting Documents, below.

- Juried Art Exhibits: A school or group of schools can bring in professional artists to jury a student art show that is open to the public. Grant funds can pay for the artists, advertising the show in the community, student awards, etc. Schools may also wish to include student music performances during the event. Only one grant per show is allowed, regardless of the number of schools involved.

- Field Trips: Field trips are intended to help increase the exposure of students to professional artists through visits to studios, performances by professional theatre, dance or musical groups, readings by writers, visits to art galleries or other locations pertinent to the creation and exhibition of art.

- Pre-packaged Theater: Schools may bring in pre-packaged theater experiences, such as Prairie Fire or Missoula Children’s Theaters.

GrantWatch ID#:

GrantWatch ID#: 147581

Estimated Size of Grant:

Arts in the Schools grants are available in the following amounts:
- Artist Residencies: Up to $4,000, with no cash match required
- Juried Art Exhibits: Up to $2,500, with no cash match required
- Field Trips: Up to $2,500, with no cash match required
- Pre-packaged theatre projects: Up to $2,500 or 80% of the total project cash costs, whichever is less, with a 20% match from the school

Term of Contract:

The start date for a SMAC grant is defined as the point at which the project is set in motion (e.g. rehearsals, advertising and public notification, payment of fees, ordering and/or paying for supplies or printed material, etc.). No funds can be expended prior to the project start date.

Round I earliest project start date: December 1, 2019
Round II earliest project start date: March 1, 2020

No paid advertising by the applicant organization can take place before the start date, whether or not it will be paid for through the grant. However, posting basic information such as event dates is allowed.

Additional Eligibility Criteria:

The Arts in the Schools grant program is open to public schools in the eighteen counties of the SMAC service region.

Arts in the Schools grant projects must be open to all students within a grade, subject discipline, or activity (i.e. fall play), rather than exclusive to a student organization or specific students selected by faculty.

For ineligible applicants and projects, please see:

Pre-proposal Conference:

SMAC Arts in the Schools grant workshop webinar dates:
- August 29, 2019, 5:30-6:30 PM (Round I)
- December 10, 2019, 5:30-6:30 PM (Round II)

To register for the August 29 webinar:
To register for the December 10 webinar:

For a full list of grant workshops and webinars, please see:

Pre-Application Information:

Deadlines for FY 2020:

Round I:
- Application Deadline: October 9, 2019, by 4:30 PM
- Panel Review: November 2, 2019
- Board Action: November 26, 2019
- Earliest project start date: December 1, 2019

Round II:
- Application Deadline: January 22, 2020, by 4:30 PM
- Panel Review: February 15, 2020
- Board Action: February 25, 2020
- Earliest project start date: March 1, 2020

It is always best to contact SMAC staff prior to submission of a grant application to determine grant eligibility. To request a review of your application prior to submission, contact staff at least two weeks prior to the deadline. A staff member will review the application, as time permits, for eligibility and completed requirements. Staff review does not imply that a grant request will be funded. Project quality, content, budget, and accuracy of an application are solely the responsibility of the applicant.

The applicant must not exceed 90% of the total project’s cash expenses in combined support from the Minnesota State Arts Board and the Southwest Minnesota Arts Council.

A 20% cash match is required for prepackaged theater. (The grant awarded will not exceed 80% of the total project cash costs.)

All applicants will receive email notification of acceptance or rejection after final review of the application by the Board of Directors.

Applicant Tutorial Video:
Additional Materials:
Webinar Recording:

Contact Information:

Before starting your grant application, please review the funding source's website listed below for updates/changes/addendums/conferences/LOIs.

Online application portal:

SMAC staff

Caroline Koska, Financial & Grants Administrator

Southwest Minnesota Arts Council
114 North 3rd Street
PO Box 55
Marshall, MN 56258
Toll Free:+1 800 622 5284
Telephone:+1 507 537 1471

URL for Full Text (RFP):

Geographic Focus:

USA: Minnesota: Big Stone, Chippewa, Cottonwood, Jackson, Kandiyohi, Lac qui Parle, Lincoln, Lyon, McLeod, Meeker, Murray, Nobles, Pipestone, Redwood, Renville, Rock, Swift, and Yellow Medicine Counties

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