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State Aid to Libraries Grant

Grants to Florida Local Governments
for Public Library Services and Operations

Agency Type:

State

Funding Source:

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Florida Department of State - Division of Library and Information Services

Deadline Date:

10/01/19 11:59 PM ET

Description:

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Grants to Florida local governments to support the operations and services of public libraries within their jurisdictions. This program recognizes public libraries as an important component in Florida’s infrastructure and their contributions to the quality of life of the state's residents. Three types of grants are authorized under the State Aid to Libraries Program: Operating, Equalization and Multicounty.

The overarching goal of the State Aid to Libraries Program is to assist local governments in maintaining and developing such vital services, specifically:

  • Providing equal access to free public library service to all residents of the service areas of participating governments.
  • Coordinating library service throughout the service area.
  • Providing consistent plans, programs, policies and procedures in the operation, maintenance and development of library service throughout the service area.

Operating Grants are distributed in the following way:

  • Grants are made available to counties, municipalities, special districts or special taxing districts providing library service that meets the basic eligibility requirements.
  •  For the first two years of a newly established library, the Operating Grant matches only local funds that are appropriated to be expended centrally for the operation and maintenance of the library.
  • Grants are prorated among eligible libraries if the appropriation by the Legislature does not fully fund the State Aid to Libraries Grant Program.

Equalization Grants are made available to counties that qualify for an Operating Grant and have limited local tax resources:

  • Equalization Grants are made available to counties providing library service that meets the eligibility requirements and that meet four additional criteria based on calculations made by the Division.
  • Equalization Grants are calculated on the local funds expended centrally for the operation and maintenance of the library during the second preceding year, adjusted using an equalization factor based on the relationship of the county’s taxable value to the average of the taxable value for all Florida counties.  

Multicounty Library Grants are available to provide additional support to counties that qualify for Operating Grants and choose to join together to provide library service to their residents. Multicounty Library Grants must meet the following criteria:

  • The library has been designated as the single library administrative unit by more than one county; and
  • The counties served have a combined population of 50,000 or more and the library serves two or more counties, at least one of which qualifies for an Equalization Grant.

The program is an incentive program, designed to encourage local governments to provide library service to their residents and to provide funding to support that library service. Grant formulas are based largely on local funds invested in library service. 

GrantWatch ID#:

GrantWatch ID#: 148335

Estimated Size of Grant:

Base grant: A multicounty with two participating counties receives a base grant of $50,000. A multicounty with three or more participating counties receives a base grant of $250,000. The $250,000 base grant will increase to $350,000 when the appropriation increases to at least three percent more than the 2007-2008 appropriation of $31,999,233.

Equalization Grants may not exceed 15 percent of the amount appropriated for Operating, Multicounty and Equalization Grants or $8,877,057, whichever is greater.

Term of Contract:

The grant period is October 1, 2017 through June 30, 2020, which is the end of the state fiscal year in which grant funds are available. The Grantee shall obligate or expend grant funds only during the length of the grant period.

Additional Eligibility Criteria:

A library shall meet the following requirements in order to be eligible to receive a State Aid to Libraries Grant:
A. A county or municipality shall designate one of the following eligible political subdivisions as the single library administrative unit:
1. A county that establishes or maintains a library or that gives or receives free library service by contract with a municipality, nonprofit library corporation or association within such county;
2. A county that joins with one or more counties to establish or maintain a library or that contracts with another county, a special district, special taxing district, or one or more municipalities in another county to receive free library service;
3. A special district or a special taxing district, that establishes or maintains a library and provides free library service; or
4. A municipality that establishes or maintains a library or that gives or receives free library service by contract with a nonprofit library corporation or association within the municipality.

B. Once an eligible political subdivision has been designated by a county or municipality as the single library administrative unit, that eligible political subdivision shall designate a governing body to provide service. That governing body shall be:
1. The governing body of the county or another county;
2. A legally established administrative board established by the eligible political subdivision for the purpose of governing the library;
3. The governing body of a special district or special taxing district;
4. The board of a nonprofit library corporation or association; or
5. A municipality.

C. When two or more participating local governments join to establish a library, contracts or interlocal agreements outline the decision-making power given to the library’s governing body and the power retained by the participating local government. Consolidated library and public library cooperative are the two types of library governance that can be established through those agreements.

For additional eligibility information, see:
https://dos.myflorida.com/media/701748/stateaidguidelinesfinaleffective6-2019.pdf#page=13

Pre-Application Information:

Applications must be submitted on or before October 1, 2019, 11:59 PM Eastern Time.

Additional documents must be submitted on or before December 1, 2019.

Operating Grants provide a match of up to 25 cents on each dollar of local funds expended centrally for the operation and maintenance of the library during the second preceding fiscal year.

Multicounty Library Grants have a match on local expenditures. Grants match up to $1 million in local funds expended centrally by the library for its operation and maintenance during the second preceding fiscal year using the formula outlined in Section 257.172(1)(a)-(e), Florida Statutes.

The Equalization Grants provide a match of 25 cents on the dollar for the adjusted local expenditures for the second preceding fiscal year. For counties that have provided the mill equivalent in local library support during the second preceding year higher than the statewide average for the mill equivalent in local library support for all counties, the Equalization Grant provides a match of 50 cents on the adjusted dollar for local expenditures the second preceding year.

Webinar on State Aid to Libraries Grant:
https://www.youtube.com/watch?v=5e723AoC-xY&feature=youtu.be

Application assistance (video): https://www.youtube.com/watch?v=fxEWblQKxEg&feature=em-subs_digest

Guidelines, Applications, and Forms:
http://dos.myflorida.com/library-archives/services-for-libraries/grants/state-aid/guidelines-applications-and-forms/

Contact Information:

Before starting your grant application, please review the funding source's website listed below for updates/changes/addendums/conferences/LOIs.

Apply Online:
https://www.dosgrants.com/

Florida Department of State
Division of Library and Information Services
R. A. Gray Building
500 South Bronough Street
Tallahassee, Florida 32399-0250

850.245.6620 Voice
850.245.6643 Fax
850.922.4085 TDD
grantsoffice@dos.myflorida.com

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