Compliance Monitoring Services for Secure and Non-Secure Juvenile Facilities

Grant of up to $30,000 to an Alabama nonprofit organization, IHE, or individual to provide compliance monitoring services of juvenile detention facilities throughout the state. In addition to facilities monitoring, the selected consultant will provide training and technical assistance with regards to meeting current regulations.

The Alabama Department of Economic and Community Affairs (ADECA), Law Enforcement and Traffic Safety Division (LETS) is the designated State Administering Agency (SAA) for the State’s participation in the Juvenile Justice and Delinquency Prevention Act (JJDPA), and as such must ensure compliance with the core requirements of the Act – Deinstitutionalization of Status Offenders (DSO), Sight and Sound Separation (SSS), Jail Removal, and Disproportionate Minority (DMC) Contact. The selected contractor will provide compliance monitoring of all Juvenile Facilities in the state, both secure and non-secure, in accordance with the JJDPA.

Essential Responsibilities for Compliance Monitoring of Juvenile Facilities

1) Monitoring of Juvenile Facilities:

-Maintains and updates the monitoring universe of all facilities, both secure and non-secure, that hold youth pursuant to public authority in Alabama.

-Conducts site visits to all juvenile correctional facilities every three years.

-Conducts site visits to all juvenile detention and short-term (collocated) facilities that are identified in the monitoring universe annually.

-Ensures receipt of “Juvenile Secure Custody Detention Logs” on a monthly basis from all detention and short-term (collocated) facilities and reviews them to determine each facility’s compliance with the core requirements of the JJDPA.

2) Training and Technical Assistance:

-Develops and produces training materials relating to the current regulations for detaining juveniles within the facilities identified in the monitoring universe.

-Provides periodic training and technical assistance for juvenile facilities’ administrators and personnel, Juvenile and Family Court Judges, Juvenile Probation Officers, Intake Officers, and other parties as needed or requested.

-Provides more intensive training for the administrators and staff at individual facilities that experience negative findings during on-site visits or that report negative data in their “Juvenile Secure Custody Detention Logs” throughout the year. The monitor will develop and deliver corrective action plans to assist those facility administrators and staff with correcting issues regarding non-compliance with the core requirements of the JJDPA.

3) Reporting:

-Submits quarterly narrative progress reports and fiscal reports for the respective calendar quarter (October-December, January-March, April-June, and July-September).

-Completes and submits an annual juvenile jail compliance monitoring report as mandated by OJJDP .

Other Responsibilities:

-Attends national and regional training seminars and participates in conference calls with federal and state officials, that may be sponsored by OJJDP on topics relating to juvenile jail compliance monitoring responsibilities (annually or bi-annually).

-Prepares for and participates in OJJDP’s federal juvenile jail compliance audits and site monitoring visits to Alabama that are periodically conducted to verify the State’s compliance with the core requirements of the JJDPA (periodic, every 3 – 5 years).

-Maintains and preserves all documents that pertain to the State’s juvenile jail compliance monitoring in a secure status and provide a copy of all documents to the LETS Division.