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Compliance Monitoring Services for Secure and Non-Secure Juvenile Facilities

Grant to an Alabama Nonprofit, IHE, or Individual to
Help Juvenile Detention Facilities Meet Regulations

Agency Type:


Funding Source:

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Alabama Department of Economic and Community Affairs (ADECA) - Law Enforcement and Traffic Safety (LETS) Division

Deadline Date:

12/19/16 3:00 PM CST


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Grant of up to $30,000 to an Alabama nonprofit organization, IHE, or individual to provide compliance monitoring services of juvenile detention facilities throughout the state. In addition to facilities monitoring, the selected consultant will provide training and technical assistance with regards to meeting current regulations.

The Alabama Department of Economic and Community Affairs (ADECA), Law Enforcement and Traffic Safety Division (LETS) is the designated State Administering Agency (SAA) for the State’s participation in the Juvenile Justice and Delinquency Prevention Act (JJDPA), and as such must ensure compliance with the core requirements of the Act – Deinstitutionalization of Status Offenders (DSO), Sight and Sound Separation (SSS), Jail Removal, and Disproportionate Minority (DMC) Contact. The selected contractor will provide compliance monitoring of all Juvenile Facilities in the state, both secure and non-secure, in accordance with the JJDPA.

Essential Responsibilities for Compliance Monitoring of Juvenile Facilities

1) Monitoring of Juvenile Facilities:

-Maintains and updates the monitoring universe of all facilities, both secure and non-secure, that hold youth pursuant to public authority in Alabama.

-Conducts site visits to all juvenile correctional facilities every three years.

-Conducts site visits to all juvenile detention and short-term (collocated) facilities that are identified in the monitoring universe annually.

-Ensures receipt of “Juvenile Secure Custody Detention Logs” on a monthly basis from all detention and short-term (collocated) facilities and reviews them to determine each facility’s compliance with the core requirements of the JJDPA.

2) Training and Technical Assistance:

-Develops and produces training materials relating to the current regulations for detaining juveniles within the facilities identified in the monitoring universe.

-Provides periodic training and technical assistance for juvenile facilities’ administrators and personnel, Juvenile and Family Court Judges, Juvenile Probation Officers, Intake Officers, and other parties as needed or requested.

-Provides more intensive training for the administrators and staff at individual facilities that experience negative findings during on-site visits or that report negative data in their “Juvenile Secure Custody Detention Logs” throughout the year. The monitor will develop and deliver corrective action plans to assist those facility administrators and staff with correcting issues regarding non-compliance with the core requirements of the JJDPA.

3) Reporting:

-Submits quarterly narrative progress reports and fiscal reports for the respective calendar quarter (October-December, January-March, April-June, and July-September).

-Completes and submits an annual juvenile jail compliance monitoring report as mandated by OJJDP .

Other Responsibilities:

-Attends national and regional training seminars and participates in conference calls with federal and state officials, that may be sponsored by OJJDP on topics relating to juvenile jail compliance monitoring responsibilities (annually or bi-annually).

-Prepares for and participates in OJJDP’s federal juvenile jail compliance audits and site monitoring visits to Alabama that are periodically conducted to verify the State’s compliance with the core requirements of the JJDPA (periodic, every 3 – 5 years).

-Maintains and preserves all documents that pertain to the State’s juvenile jail compliance monitoring in a secure status and provide a copy of all documents to the LETS Division.

GrantWatch ID#:

GrantWatch ID#: 148531

Estimated Size of Grant:

Up to $30,000 annually, including travel, is allocated for these services.

Term of Contract:

The LETS Division anticipates awarding the project to begin February 1, 2017 for a one-year period with an option to extend for up to two additional years.

Additional Eligibility Criteria:

Eligible Applicants: Independent contractors, retired state employees, nonprofit organizations, colleges and universities.

Education and Experience: Bachelor’s degree in a human service, education, behavioral sciences or law enforcement related field with a minimum of five years’ experience working in the juvenile justice system and/or human services field and two years’ experience as an administrator or supervisor.

Proficiencies: Basic research knowledge, good writing, organizational, and planning skills, able to coordinate a diverse group of organizations and individuals, capable of efficiently working independently with overall guidance and direction from the State Juvenile Justice Specialist and the State Advisory Group (SAG).

Costs Generally Unallowable:
-Land acquisition;
-Compensation of Federal Employees;
-Travel of Federal Employees;
-Bonuses or Commissions;
-Costs of preparing proposals for potential subgrants;
-Military type equipment;
-Lobbying activities;
-Fund raising;
-Cost Allocation Plans;
-Corporate formation;
-Imputed Interest;
-Other costs identified as unallowable per the Department of Justice’s Grants

Pre-Application Information:

The deadline to submit applications is Monday, December 19, 2016, 3:00 PM CST.

Contact Information:

Before starting your grant application, please review the funding source's website listed below for updates/changes/addendums/conferences/LOIs.

Karen Clifton, Juvenile Justice Program Supervisor
Fax: (334) 242-0712

Mail application materials to:

ADECA - LETS Division
P.O. Box 5690
Montgomery, AL 36103-5690

Deliver by courier to:

ADECA – LETS Division Mailroom 404
401 Adams Avenue
Montgomery, AL 36104

URL for Full Text (RFP):

Geographic Focus:

USA: Alabama

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