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Grant for Technology Opportunities (GTOPs)

Grants to Austin, Texas Nonprofits to Increase Internet
Access and Usage to Disadvantaged Populations

Agency Type:

Local

Funding Source:

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City of Austin

LOI Date:

10/31/18

Deadline Date:

11/30/18

Description:

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Grants ranging from $10,000 to $25,000 to Austin, Texas nonprofit organizations for communications technology training and computer equipment. A Letter of Interest must be submitted prior to a full proposal. Funding is intended to increase internet access and usage, provide digital training in the use of digital and communications technology, and increase the use of related devices, particularly in underserved segments of the community. In addition to funding, device awards of refurbished computers are available to eligible applicants.

Three Grant for Technology Opportunities (GTOPs) 2019 Award Pathways are available for grant requests:

- Funding ($10,000 to $25,000)
- Devices and Funding (10-30 devices, $10,000 to $25,000)
- Devices (10-30 devices)

Within the framework of the device awards, the City computers will be on loan to non-profit organizations, with the intent to fully grant the awarded devices at a future time. Device details are as follows:

- Dell Optiplex desktops (towers, power cable, mouse, and keyboard; monitors are not guaranteed but
likely available)
- 4 GB of RAM
- A minimum of 160 GB of hard drive space
- At least an Intel I3 processor
- Windows 10 and Microsoft Office Suite can be preinstalled for $6 per license (GTOPs funding cannot be requested to cover the license cost)

The City’s prior written authorization (by inclusion in the budget within the Agreement found below in Supporting Documents) is required in order for the following to be considered allowable costs:

- Alteration, construction, or relocation of facilities
- Depreciation.
- Equipment and other capital expenditures.
- Interest, other than mortgage interest as part of a pre-approved budget under this Agreement
- Organization costs (costs in connection with the establishment or reorganization of an
organization)
- Public relations costs, except reasonable, pre-approved advertising costs related directly to services provided under this Agreement
-Purchases of tangible, nonexpendable property, including fax machines, stereo systems, cameras, video recorder/players, microcomputers, software, printers, microscopes, oscilloscopes, centrifuges, balances and incubator, or any other item having a useful life of more than one year and an acquisition cost, including freight, of over five thousand dollars ($5,000)
- Selling and marketing
- Travel/training outside Travis County

GrantWatch ID#:

GrantWatch ID#: 148569

Estimated Total Program Funding:

$200,000

Estimated Size of Grant:

GTOPs 2019 Award Pathways grant awards as follows:

- Funding ($10,000 to $25,000)
- Devices and Funding (10-30 devices, $10,000 to $25,000)
- Devices (10-30 devices)

Additional Eligibility Criteria:

Applicants must be incorporated, tax exempt organizations residing in Austin or its Extra Territorial Jurisdiction. They must be nonprofits serving the Austin Community.

Another organization may apply through a qualified 501(c)(3) organization as long as the 501(c)(3) acts as the fiscal agent and can directly meet all of the other eligibility requirements.

Applicant must have the ability to agree to the standard GTOPs terms and conditions, with no exceptions. (See Agreement below in Supporting Documents.)

The following types of expenses are specifically not allowable with City funds under this Agreement:

- Alcoholic beverages
- Bad debts
- Compensation of trustees, directors, officers, or advisory board members, other than
those acting in an executive capacity
- Contingency provisions (funds). (Self-insurance reserves and pension funds are
allowable.)
- Defense and prosecution of criminal and civil proceedings, claims, appeals and patent
infringement
- Deferred costs
- Donations and contributions including donated goods or space
Entertainment costs
- Fines and penalties (including late fees)
-Fundraising and development costs
- Goods or services for officers’ or employees’ personal use
- Housing and personal living expenses for organization’s officers or employees
- Idle facilities and idle capacity
-Litigation-related expenses (including personnel costs) in action(s) naming the City as
a Defendant
- Lobbying or other expenses related to political activity
- Losses on other agreements or casualty losses
- Taxes, other than payroll and other personnel-related levies
- Property maintenance expenses such as lawn care, maid service, security system
monitoring or pest control.
- Auditor’s fees

Pre-Application Information:

Timeline:

- October 26, 2018: Letters of Interest for GTOPs 2019 due
- October 29 – November 2, 2018: Staff review of Letters of Interest and communication with interested parties
- November 5 – November 30, 2018: Grant application window. Full and completed applications and certification of completion of the Mandatory Online Orientation for GTOPs must be completed by November 30.
- December 3 – 7, 2018: Staff review of applications for completeness
- January 22, 2019: First round scores announced
- February 8, 2019: Oral Presentations (Tentative date)
- March 2019: Grantees announced

There are three steps in the application process: Submission of a letter of interest, completion of the mandatory online training, and application, described as follows:

Submission of a Letter of Interest:

- A Letter of Interest must be submitted via email.
- Applicants should include their City of Austin Vendor Code. Those not yet having a vendor code may register for one at https://www.austintexas.gov/financeonline/vendor_connection/index.cfm.)
- Letters of interest are due by October 26th 2018, and staff will internally review the letters and follow up with interested parties from October 29 - November 30, 2018.

Mandatory Orientation for GTOPs:

- After submitting the Letter of Intent and hearing back from GTOPs, applicants should download the Mandatory Orientation form (see Supporting Documents below), complete the certification on the last page, and email it no later than November 30.

Application:

- The application must be completed by November 30.
- GTOPs has one application cycle per year.
- An organization can submit a maximum of three letters of interest for GTOPs per grant cycle.
- An organization may apply for no more than one program per grant cycle.
- An organization can only receive GTOPs funding three times in a rolling five year period.
- The applicant must be able to provide or secure matching resources (in-kind, cash, and/or volunteer hours) equal to or greater than the requested funding amount.

Contact Information:

Before starting your grant application, please review the funding source's website listed below for updates/changes/addendums/conferences/LOIs.

To submit a Letter of Interest, email: digital.inclusion@austintexas.gov

To submit an application: https://www.ctkodm.com/austin

John Speirs, Program Coordinator
Telephone: (512) 974-3510
Email: John.speirs@austintexas.gov

URL for Full Text (RFP):

Geographic Focus:

USA: Texas: Austin

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