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Arts in Education Program - Community Consortium Grants

Grants to Washington Nonprofits, Schools, and Agencies to
Create and Implement Arts Programs for K-12 Schools

Agency Type:


Funding Source:

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Washington State Arts Commission (ArtsWA)

Deadline Date:

03/20/19 5:00 PM


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Grants ranging from $5,000 to $18,000 to Washington State nonprofits, public schools, school districts, and agencies that collaborate to create and implement arts programs for K-12 schools. Funding is also intended to support career development for arts teachers, and for foundation-strengthening activities, such as curriculum development and community-wide surveys.

ArtsWA supports programs that strive to meet these key criteria:
- Specific plans to expand and/or improve in-school arts education for all students.
- Active and committed community partnerships.
- Long-term, sustainable programs and plans.
- District-level support and participation.
- Arts learning goals aligned with Washington State standards in the Arts.
- A local focus: responding to local needs and opportunities and developing local resources.
- Effective and sustainable arts education practices, in areas including: assessment of student learning in the arts, planning, evaluation, budgeting, and advocacy.
- Ongoing work to stay current with arts education best practices, research, and trends.
- Approaches that support access, equity, inclusion, and social justice.

For more information about equity and access, see:

The two key outcomes expected of Community Consortium programs are:
- Arts learning for K-12 students and educators with significant impact, in which students are engaged in deep and long-term experiences, participate in authentic creative processes, and develop creative habits of mind and 21st-century skills in addition to arts skills and techniques aligned with Washington State standards in the arts.
- Collaborative effort and joint ownership among consortium partners, in which authentic partnerships result in shared goals and shared responsibilities, and support for meaningful K-12 arts education is built and supported throughout the community.

For additional information about successful Community Consortium plans, see:

Program expenses supported by a Community Consortium Grant may include:
- Fees for teaching artists.
- Fees for an arts education consultant or provider of professional development.
- Fees for a project coordinator.
- Administrative expenses, including printing costs for lesson plans or other documents, and other administrative costs related to project planning and delivery.
- Travel expenses for non-local (but in-state) teaching artists or consultants—these expenses should not exceed state rates.
- Fees for professional performing arts groups, student tickets, and transportation expenses for exhibitions and performances are allowable when there is a clear connection to the overall arts learning plan. ArtsWA grant funds are not meant to support stand-alone field trips or assemblies.
- Materials and supplies required for lesson implementation. Note that while costs for supplies, performances, and student tickets are allowable expenses, these areas should generally comprise a modest percentage of the overall funding request.

GrantWatch ID#:

GrantWatch ID#: 151847

Estimated Size of Grant:

Grant amounts are expected to range from $5,000 to $18,000.

Applicants are encouraged to request an amount appropriate to the scope of their program: Funding may be available for smaller projects that serve a few classes or have a single approach in the lower half of the range, or for larger projects that serve a large population or involve complex approaches in the upper half of the range.

Term of Contract:

Community Consortium Grants operate on a 2-year cycle; each year is a separate contract:
- Fiscal Year 2020 (FY20) contracts will cover the period of July 1, 2019 to June 30, 2020
- Fiscal Year 2021 (FY21) contracts will cover the period of July 1, 2020 to June 30, 2021.
- Contracts are issued for one fiscal year at a time; a contract for the second of the two fiscal years is contingent on grantees meeting all grant requirements for the first fiscal year, including the timely completion of an annual final report.
- Funding for the second fiscal year will be tentatively determined at the time of grant approval, but is subject to change based on grantee performance as well as on available funds.

Additional Eligibility Criteria:

What entities are eligible to submit an application?
- Any Washington State public school, school district, government agency, or non-profit organization with 501(c)(3) status is eligible to submit an application and serve as the lead partner. The lead partner is the legal entity with whom ArtsWA will contract. The lead partner will be responsible for submitting invoices and the final report. At least one additional organizational partner is required.

Community Consortium Partners
An ideal Community Consortium includes a number of core partners who work together to develop shared goals, and who collaborate on the planning, development, implementation, and evaluation of efforts. The primary partners each contribute to the process through shared leadership, funding support, and/or in-kind goods or services.
The basic partnership should include these three elements:
- One or more professional arts organizations, at least one of which is local to your community.
- One or more public schools or school districts, or an Educational Service District (ESD).
- A local parent-teacher association (PTA) or other parent/family representation, or other community representation.

Additional partners that may strengthen the consortium include:
- A local arts agency.
- Community organizations, such as a library, college, social service organization, or similar entity.
- Arts education consultants with expertise in curriculum development, assessment, or related skills.
- Professional teaching artists, at least one of which is local.
- Representation from other relevant local initiatives, foundations, businesses, or non-profits.
- Additional arts or education partners.

For additional information about partners see:

Washington State law prohibits funding of parochial schools or other organizations with a religious affiliation or purpose.

Individual artists, parents, or community members cannot submit an application on their own, however, these individuals are encouraged to initiate and support projects in partnership with their local school, school district, or arts organization.

Community Consortium funds will not support any of the following:
- Extra-curricular arts education programs, e.g. classes or events that that occur outside of regular school hours. (Consortia may offer out-of-school time options as part of their overall program, but ArtsWA funds may not be used to support those programs.)
- Programs for which selected students are pulled out of regular classes, or programs for which students self-select.
- One-time “exposure” programs or short-term projects with limited student engagement.

ArtsWA funds may not be used for:
- Food and beverages.
- Capital expenses—purchase of equipment, building construction, or renovation.
Regular salaries for employees of schools, districts, or Educational Service Districts (ESDs). However, you may list appropriate percentages of school, district, or ESD staff salaries as in-kind support.
- Travel out of the state of Washington, or fees to out-of-state contractors – in some cases, exceptions may be allowable, but prior approval from the AIE Program Manager is required.

Pre-proposal Conference:

For new applicants, or those who wish to walk through guidelines, review criteria, and the application process, there will be a Grant Application Webinar on Tuesday, February 19th 2019, 12:00 – 1:00 pm.

Click here to register:

Pre-Application Information:

Applications for FY20 and FY21 are now open. The application deadline is March 20, 5:00 pm, 2019.

Prospective applicants are encouraged to contact Arts in Education staff with any questions about the guidelines or application process. See details in Contact Information below.

Applications are accepted via ZoomGrants, the new online application portal. Be sure to read the Guidelines prior to beginning the online application process.

Matching funds from the applicant are required. There are three budget sections to complete in ZoomGrants: Cash Expenses, Cash Income, and In-Kind Support. In-kind support may be used toward the match; however, a cash match (including grants or donations of funds from sources other than ArtsWA) demonstrates a higher level of commitment and support and will make your application more competitive.

A review panel will evaluate applications in April 2019, and the panel’s recommendations will be presented to the ArtsWA Board for approval at its meeting in May, 2019. All applicants will receive notification as to the status of their application no later than May 31, 2019.

Currently, there is no cap on the number of years that organizations may receive Community Consortium funding. However, there is an expectation that, over time, long-term grantees will become more independently sustainable and less reliant on ArtsWA funding. It is also expected of long-term grantees to continue to develop their capacities in assessment, evaluation, and documentation, and to build sustainability efforts into program plans.

Contact Information:

Before starting your grant application, please review the funding source's website listed below for updates/changes/addendums/conferences/LOIs.

Apply online:

If you have technical questions about the system, you may contact the
ZoomGrants support desk at:
866-323-5404 x2

Arts in Education staff:
Lisa Jaret, Program Manager

Hannah Dahlke, Program Assistant

URL for Full Text (RFP):

Geographic Focus:

USA: Washington

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