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Community Events Grant Program (CEGP)

Grants to California Nonprofits for Public
Events that Benefit Local Residents

Agency Type:

Local

Funding Source:

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City of Sunnyvale

Deadline Date:

06/25/20 5:00 PM

Description:

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Grants to California nonprofit organizations to hold free public events open to the general community in eligible regions. Funding is intended to promote community building, celebrate culture, and foster community identity and vitality by helping groups host citywide events. Proposed events will have an expected attendance of at least 500 people and will be held within the Sunnyvale city limits.

Program Mission:

  • The Community Events Grant Program was created to support and encourage groups to build community and celebrate the unique culture by holding community events in Sunnyvale. 

Event Eligibility and Evaluation Guidelines:

All proposed events must:

  • Be held within Sunnyvale City limits
  • Be of a citywide nature
  • Demonstrate an ability to draw a crowd of at least 500 people
  • Be free and open to the public, and
  • Occur between July 2020 and June 1, 2021 

Events funded by the Community Events Grant Program (CEGP) should encourage celebrations of community which focus on the character, diversity and quality of Sunnyvale and provide vitality and identity to the community.

Higher priority will be given to encouraging new events as well as supporting existing events that have been highly successful in the past.

GrantWatch ID#:

GrantWatch ID#: 154346

Estimated Size of Grant:

Community event grant funding from the City will represent no more than 40 percent of the total event budget, including the value of in-kind goods and services but excluding the value of volunteer time.

Term of Contract:

All proposed events must occur between July 2020 and June 1, 2021.

Grant funding is not intended to be an ongoing funding source for the event. Funding in one year is not a guarantee of future funding. All applications are subject to a fresh review vis-à-vis competing applications each year.

Additional Eligibility Criteria:

The sponsoring organizations must be nonprofit or not-for-profit. Applicants must attach a copy of nonprofit documentation if the organization has such documentation.

Funds may be granted to religious organizations if the funds are not used for a religious purpose including for the promotion of any sect, church, creed, or sectarian organization, nor to conduct any religious service or ceremony. This eligibility criterion is an attempt to preserve separation of church and state while still allowing religious organizations to be eligible for grant funds.

Organizations that are collaborating with the City in co-sponsoring an event are eligible to apply for grant funding; however, grant funds can only be used to defray expenses incurred by the co-sponsoring organization(s) rather than the City.

The sponsoring organization must demonstrate the ability to produce a well-planned, safe event and demonstrate strong financial management and effective management controls, including cost-effectiveness.

It is not the nature of the organization applying for or receiving the grant, but whether the organization will use those grant funds for a valid public purpose. Some factors that may demonstrate the public purpose of a funded program or service include:
- Whether the proposed project/service compliments or enhances a service that the City also provides
- When there is an identifiable secondary, or indirect, benefit to the City
- When the organization provides a service the City could provide, but chooses not to

Grants will not be awarded to organizations owing a debt to the City.

Grants will not be awarded to individuals.

Fundraiser events are not eligible for grant funding. A “fundraiser” is defined as any event that solicits funds from attendees either through direct ticket sales or asking for a donation. Furthermore, any subcommittee or sub-organization of the sponsoring organization is barred from asking for funds in the form of raffle tickets, silent auction bids or items of similar intent.

Pre-Application Information:

Application Deadline: June 25, 2020, by 5 p.m.

Final funding decisions will be made in June 2020 by the full City Council. Grant applicants will be notified, in writing, of final funding decisions in July 2020.

Reimbursements: This program is reimbursable, meaning that any approved funds must first be spent by the grantee and receipts/invoices showing payment must be submitted to the City of Sunnyvale. Upon review of eligible receipts/invoices, the City will send a reimbursement to the grantee. The reimbursement process takes approximately two to four weeks.

Grant recipients may be reimbursed in partial payments for ongoing event expenses, rather than in a single lump-sum after the event. Decision to reimburse in multiple payments will require approval from the City of Sunnyvale and may be justified if recipient incurs significant expenses before the event. If that is the case, grant recipients must invoice the City on an ongoing basis for reimbursement of expenses incurred, up to the grant amount.

Special Event Permit and Use of City Facilities: All special events in Sunnyvale must also submit a Special Events Permit Application before the event date. Applicant will be required to obtain required permits, clearances, insurance, and event authorization and pay any relevant fees in a timely manner. If you are proposing to use a City facility, applicant must submit a request in accordance with standard rental procedures.

Contact Information:

Before starting your grant application, please review the funding source's website listed below for updates/changes/addendums/conferences/LOIs.

Completed applications may be submitted in the following ways:

Mail or Drop Off in Person:
Sunnyvale Public Library (Library Administration, Second Floor)
Attn: Community Services Administration
550 E. Remington Dr., Sunnyvale CA 94087

Email: ncs@sunnyvale.ca.gov

For questions or more information, email: ncs@sunnyvale.ca.gov or 408-730-7599.

URL for Full Text (RFP):

Geographic Focus:

USA: California: Sunnyvale

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