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Grants to Texas Public Libraries in Small Communities
to Improve Services for Local Residents

Agency Type:

Foundation / Corporation

Funding Source:

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Tocker Foundation

Deadline Date:



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Grants to Texas public libraries in small communities to enhance services offered to local residents. Some requests for funding require a Letter of Intent prior to the full proposal. Funding is intended to support the installation and upgrading of automation systems, library and social services, expansion of patron space, updated library collections, and programming.

The Tocker Foundation has seen inroads made towards many improvements in services and programs in the library. Expanded patron spaces, library automation, computer/internet accessibility, updated collections and a variety of social services all contribute to the rural library's role as a community anchor and gathering place. Past grants have supported collection development, automation systems technology and hardware, programming, furniture and shelving, outreach and many other projects initiated by the community’s patrons.

The Foundation will fund a maximum of two computers per library per request. Tablets are eligible.

The Foundation seriously considers requests for any project that enhances the services provided by the public library.

GrantWatch ID#:

GrantWatch ID#: 156095

Estimated Size of Grant:

Requests should not exceed the amount of materials that can be purchased and processed within one year. As a general rule, applications for materials will be considered within the context of the number of staff available to select, acquire, and process materials.

Collection requests are capped at $5,000.

Furniture and shelving requests are capped at $50,000.

Term of Contract:

Most projects are completed within twelve months of grant notification.

Additional Eligibility Criteria:

Libraries in the state of Texas that are located in communities serving a population of 12,000 or less according to statistics from the Texas State Library database ( are eligible. County libraries may use the city population rather than the assigned county population when determining their eligibility.

Funding will not be made for:

- Debt Service
- Endowment Funds
- Normal Operating Expenses
- Salaries
- Employee Benefits
- Construction, carpeting, electrical, or other infrastructure needs that are typically supported by the municipality
- E-books, e-readers, or e-book membership fees for providers

Pre-Application Information:

There are two funding cycles per year. Application Deadlines are January 15th and June 1st. Final grant decisions are made by the board approximately six weeks after the application deadline. Grant decision notifications can be expected two to three weeks later.

Short extensions of no more than one week are available by calling or emailing the Foundation office.

Grant decisions for the January grant cycle are usually released in mid-late March and grant decisions for the June cycle are usually released in mid-late August.

To streamline the grant-making process for automation, the board of directors decided to accept those applications year-round. Such requests may only be for the automation system and any necessary equipment to support it. (Items included in the request for other library needs will not be considered.) Applications for digitization and automation projects are reviewed soon after they are submitted.

The Foundation receives applications through an online application system. Applicants are encouraged to submit their applications through this system. However, interested applicants for whom this proves difficult may email their application instead.

As of November 2018, requests for furniture and shelving have a separate application that begins with a letter of intent. The letter of intent is to establish a baseline of information before proceeding to a full application. Review and decision-making will still be made at the same time as other grant requests. The application is available on the portal. Furniture and shelving requests must include a current floor plan, a revised floor plan and an itemized vendor quote.

The Foundation will not consider two separate applications from the same library. If the library has two or more similar projects, the projects should be prioritized on one grant application.

Interested applicants are encouraged to call the Foundation office and discuss the proposed project well before submitting an application. Please contact the Foundation office to speak with Director of Grants Management Karin Gerstenhaber.

Application Process:
How to Improve Your Proposal:
What to Expect During the Grant Process:
Advice for Applicant Libraries:

Contact Information:

Before starting your grant application, please review the funding source's website listed below for updates/changes/addendums/conferences/LOIs.

Online application portal:

Karin Gerstenhaber, Director of Grants Management

Tocker Foundation
4806 Mesa Drive, suite 375
Austin, Texas 78731
(512) 452-1044

URL for Full Text (RFP):

Geographic Focus:

USA: Texas