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Community Arts Grant

Grants to Delaware County, New York Artists, Collectives,
and Nonprofits for Community Arts Projects

Agency Type:

Foundation / Corporation

Funding Source:

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New York State Council on the Arts (NYSCA) - The Roxbury Arts Group

Conf. Date:


Deadline Date:

11/02/18 4:00 PM


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Grants of up to $5,000 to Delaware County, New York artists, collectives, and nonprofits for community-based arts projects. Funding may be used for performances, screenings, festivals, exhibitions, workshop series, and readings. Applicants must meet with program staff prior to submitting an application. All funded projects in this category must be community-based and open to the general public.

Community Arts grants constitute the majority of DEC re-grant activity. These grants provide support for arts and cultural projects to community-based organizations, groups, collectives or artists. Community Arts Grant support enables emerging professional artists and organizations to grow professionally and to enhance the cultural climate in communities where they live and operate.

Community Arts Grants are intended to assist with:

- Activities of local arts organizations
- Artist fees
- Marketing/publicity costs
- Direct administrative expenses
- Supplies and materials needed for the execution of the program

Arts activities MUST be the primary focus and driving force behind project requests. All projects must be open to the general public to participate.

Goals of the Community Arts Grant Program:

- Making quality arts programming available to all Delaware County residents and visitors
- Assisting emerging arts organizations
- Supporting the cultural expression of Delaware County’s ethnic groups
- Making arts programming accessible to underserved and minority communities

Underserved communities are comprised of individuals who have limited access to art programs, services or resources and may be marginalized due to geography, race, economic status, gender, gender identity, sexual orientation, age, religion or disability or other demonstrable factors. The term "community" can refer to a group of people with a common heritage or characteristics, whether or not living in the same place. Age alone (i.e. youth, seniors) does not qualify a group as being under-served.

Funding Priorities for 2019:

- Creative Placemaking: Creative placemaking animates public and spaces, rejuvenates structures and streetscapes, improves local business viability and public safety, and brings diverse people together to celebrate, inspire, and be inspired.
- New, emerging and grass-roots organizations and projects.
- Projects taking place in and around the Town or Village of Delhi.
- Projects that incorporate media arts. (Media arts is defined by all genres and forms that use electronic media, film and technology (analog & digital; old and new) as an artistic medium or a medium to broaden arts appreciation and awareness of any discipline.)
- Projects that incorporate photography.
- Projects that incorporate dance.
- Projects that incorporate traditional arts.

GrantWatch ID#:

GrantWatch ID#: 158653

Estimated Size of Grant:

Maximum funding support to a single applicant cannot exceed $5,000.

Term of Contract:

Projects must take place in Delaware County between January 1, 2019, and December 31, 2019.

Additional Eligibility Criteria:

Community Arts Grants are awarded for community-based arts activities offered by eligible Delaware County non-profit organizations and professional artists or art collectives working in partnership with an eligible non-profit organization.

Your organization MUST fulfill ALL of the following conditions:

- The legal address of the non-profit organization must be located in Delaware County
- Have a board of directors or a governing body that meets to determine and review policy
- Conduct all activities in a way that does not discriminate on the basis of race, color, national origin, religious belief, gender, gender identity, sexual orientation or disability.
- Applicants/artists must be at least 21 years of age at the time of application.

Types of projects considered low priority funding:

- Previously funded projects which don’t exhibit further growth, artistic expansion, community support and/or community need
- Projects that duplicate already existing and successful projects/services

What types of organizations are ineligible to apply for a Community Arts Grant?

- An organization which does not send a representative to attend an Informational Meeting or meet one-on-one with a member of the Roxbury Arts Group staff
- Organizations that applied directly, including those that were fiscally sponsored, to or registered with NYSCA for funding in 2018 for projects in 2019 regardless of funding status
- Projects involving partners that apply directly to NYSCA
- DEC site Staff or Board Members
- Public school districts, their components (PTA's, etc.)
- Private and/or religious affiliated schools
- Four and two year universities and colleges or their supporting foundations
- New York State agencies (including SUNY schools) and departments and county government agencies and departments
- Previously funded organizations/artists who failed to provide final reports
- Organizations or Individual Artists that do not have an eligible sponsor or partner organization

Individual artists and non-incorporated organizations may apply through the sponsorship of an eligible Delaware County-based, non-profit organization meeting the criteria above (also known as a fiscal sponsor or sponsoring organization).

An individual artist must be a resident of Delaware County and 21 years of age or older at the time of application and remain a resident during the project period.

A non-profit organization must:

- Be based in Delaware County
- Submit a list of their board of directors, mission statement, and a financial statement.

This grant program does not fund requests for general operating support.

The following types of projects and/or expenses are NOT eligible for funding:

- Organizations and artists that have applied to NYSCA in the most recent cycle
- Individuals without an eligible sponsor or partner organization (Exception: Arts Education & Individual Artist categories)
- Community Arts may not fund activities not open to the general public or activities restricted to an organization’s membership (camps, membership, college associations, etc.)
- Programs taking place outside of Delaware County
- Projects that are social service in nature, even those containing an artistic component -
i.e. mental health programs; projects that use the arts to heal, etc.
- Projects that are curriculum-based, in-school programs with no public component – apply for these projects under the Arts Education Grant component.
- Projects that are intended exclusively for at-risk populations focusing primarily on rehabilitative or therapeutic purposes
- Art projects that are recreational, rehabilitative, therapeutic or religious/liturgical in nature
- Programs in which the primary benefit is the financial gain by an individual
- Projects where fees are paid to children or the use of children as professional artists
- In-school and home-school activities and programs
- Fundraising events/benefits or projects used as a fundraising event
- Projects that cannot be completed by December 31, 2019
- Murals, Landscape art/architecture
- Contests/Competitions
- Creation of textbooks or classroom material
- Purchase of permanent equipment or capital expenditures/improvements
- Start-up or seed funding for the establishment of new organizations
- Contingency funds
- Events that take place in private homes
- Cash prizes, juried shows, educational scholarships or other awards to students
- Stipends or awards, trophies, certificates
- Fellowships or scholarships
- Operating expenses of privately owned facilities (i.e. homes and studios)
- Entertainment costs such as theater parties, gallery openings etc.
- Acquisitions of works of arts
- Non-arts related activities such as: Galas, benefits or fundraising events including entertainment costs for receptions, food or fundraising events
- Entertainment such as: balloons, clowns, magicians, “sip and paint”
- Fairs, parades, circus arts, martial arts, culinary arts, comedians, stand-up comics
- Lobbying expenses
- Re-grants by applicants to fund other activities
- General operating support
- Past sub-grantees that have failed to submit final reports

Pre-proposal Conference:

To learn more about the Decentralization Grant Program, you may attend a Decentralization Grant Information Session, which are offered throughout Delaware County. An in-depth review of the guidelines and application will be presented at each Grant Information Session. The individual responsible for completing the grant application is encouraged to attend.

Decentralization Grant Information Sessions are scheduled for:

- Saturday, August 11, 1p, at the Roxbury Arts Center, 5025 Vega Mountain Road, Roxbury
- Tuesday, August 14, 10a, at the Deposit Community Historical Society, 145 Second Street, Deposit
- Thursday, August 16, 5:30p, at the Cannon Free Library, 40 Elm Street, Delhi
- Wednesday, August 22, 12p, at the Bright Hill Literary Center, 94 Church Street, Treadwell
- Friday, August 24, 4p, at the Catskill Mountain Artisans’ Guild, 785 Main Street, Margaretville
- Tuesday, August 28, 1p, at the Robert W. Nichol Nature Preserve, 404 West Main Street, Hancock

In addition, there will be an INDIVIDUAL ARTIST SPECIAL SESSION on Thursday, August 30, 2p, at the Roxbury Arts Center, 5025 Vega Mountain Road, Roxbury.

If you are unable to attend a grant session in person, a video will be available in August. Please watch the appropriate video and then contact the Arts Group to discuss your program/application.

Pre-Application Information:

Applications must be submitted via Submittable to the Roxbury Arts Group no later than 4 pm ON FRIDAY, November 2, 2018. Early submissions are encouraged.

ALL applicants, even those that have received funding in the past, MUST meet with Roxbury Arts Group staff to discuss your project. Failure to do so will render your application ineligible for review/consideration. Applicants who are unable to attend an Information Session may request a meeting with the Grants & Community Coordinator, Solveig Comer.

If you wish to have the Roxbury Arts Group staff review a draft of your request, you may schedule a meeting either in person or by phone. Reviewing an applicant’s draft proposal is for the purpose of providing technical assistance and does not guarantee that it will receive funding. Drafts must be submitted prior to meeting with Roxbury Arts Group staff. The deadline for submitting a draft for review is two weeks prior to the application deadline (Friday, October 19, 2018.)

The Roxbury Arts Group can introduce artists and organizations to help facilitate collaborations.

Community Arts Grants are not intended to cover the complete cost of the proposed project. You may apply for a maximum of 75% of the total cost of your proposed project (up to 50% of the project's total cash expenses). Your project budget must demonstrate that a minimum of 25% of the proposed project income comes from other funding sources.

The Roxbury Arts Group notifies all applicants, by email, regarding the status of their application after Board approval. This usually occurs by the end of January and contracts will be mailed to awarded artists/organizations shortly thereafter.

Contact Information:

Before starting your grant application, please review the funding source's website listed below for updates/changes/addendums/conferences/LOIs.

Solveig Comer, Grant & Community Coordinator

The Roxbury Arts Group
Post Office Box 93
Roxbury, New York 12474

URL for Full Text (RFP):

Geographic Focus:

USA: New York: Delaware County