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Event Development Grant

Grants to Thunder Bay, Ontario Nonprofits to Host
Sports Events, Festivals, and Championships

Agency Type:


Funding Source:

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City of Thunder Bay - Recreation and Culture Division

Deadline Date:

10/04/19 4:30 PM for start-up costs; applications for assistance with bidding costs can be made anytime of year


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Grants to Thunder Bay, Ontario nonprofit organizations to host events that will contribute to the local economy, develop sports, enhance volunteerism, and showcase community pride. Applicants should contact program staff prior to applying. Funding is intended to support local organizers seeking help with start-up costs associated with hosting or bidding for new and inaugural events as well as international, national, provincial, and regional championships.

Eligible activities:
- Special one-time event or Inaugural event
- Event is regional, provincial, national, international in scope
- Event will attract spectators/participants from out-of-town
- Event is a championship, tournament, festival or sporting in nature

Eligible Costs:
- Expenses related to event bid preparation and presentation. I.e. Travel (airfare, mileage @ .30¢/ km, ground transportation), printing of bid documents, or bid fees.
- Bond or holding fees required to secure an event once a bid has been won.
- Start-up costs for organizing committees to begin the process of planning; including sponsorship campaigns, volunteer recruitment, and training or marketing.
- Legacy items that be used for other events
- Costs associated with the contract of professional services or the lease of office equipment.
- To lever for additional/matching funding from other sources, i.e., public or private sectors.
- Associated expenses related to staging the event.

GrantWatch ID#:

GrantWatch ID#: 159233

Term of Contract:

- The March 15, 2019 deadline is for events taking place after March 16, 2019
- The October 4, 2019 deadline is for events taking place after October 5, 2019

Additional Eligibility Criteria:

Eligible Applicants:
- Not-for-profit organization (incorporation required)
- Sanctioning governing body endorsement (i.e. from Provincial or National Association)
- Applicant organization is based locally

An application may be declined if an organization possesses an operating surplus in excess of three months of operating expenses. In these cases, organizations will be given the opportunity to justify.

Requests for financial assistance must originate from organizations and not from individuals. Conferences, conventions, workshops, concerts/shows and fundraising events are not typically eligible.

Ineligible Costs:
1. Fixed capital expenditures
2. Banquet meals and/or alcohol
3. Athlete awards (ie. cash, medals, trophies)
4. Costs incurred prior to the grant application being made
5. Product(s) to be re-sold
6. Travel and/or accommodation expenses for participants.
7. Expenses related to charitable components of an event (i.e. printing of raffle tickets, lottery licenses)
8. Funding to offset an organization’s deficit.

Pre-Application Information:

The deadlines for applications are 4:30 PM on Friday, March 15, 2019, and Friday, October 4, 2019. Applications for assistance with bidding costs can be made anytime of year as long as the application is received prior to the bid submission deadline.

Applicants should meet with Recreation & Culture Division staff before completing the application.

The application should be submitted at a minimum of two months prior to the commencement of the event or bid submission.

Contact Information:

Before starting your grant application, please review the funding source's website listed below for updates/changes/addendums/conferences/LOIs.

Paul Burke, Sports and Community Development Supervisor
Recreation & Culture Division
Pool 6 Building, 53 Water St. S.
Thunder Bay, ON P7B 2S5
Telephone: (807) 625-2305

Grant Coverage Areas:

City of Thunder Bay

URL for Full Text (RFP):

Geographic Focus:

Canada: Ontario

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