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Aloha ‘Āina Program

Contracts for Services to Hawaii Nonprofits and Government
Agencies for Environmental Conservation Projects

Agency Type:

Foundation / Corporation

Funding Source:

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Hawai‘i Tourism Authority (HTA)

Conf. Date:

05/23/19

Deadline Date:

07/05/19 4:30 PM HST

Description:

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Contracts for services generally starting at $25,000 to Hawaii nonprofit organizations and government agencies to protect and preserve the State's natural resources. Funding is intended for projects and events that aim to improve, manage, and protect natural resources that are found in the land, air, or water (fresh water or ocean). Projects must take place in the State of Hawaii.

Past Aloha ‘Āina projects have included: efforts to remove alien species; projects to re-plant and reestablish native plants and animals; trash removal from natural resources areas; development and installation of interpretive signage to educate visitors about environmental assets; support for rangers and volunteers to provide information on proper ways to interact with Hawai‘i’s wildlife; programs to increase stewardship of the environment by residents and visitors; and repair and maintenance of trails, restrooms, parking areas, and other physical amenities at heavily used sites.

Natural Resources are a vital element in HTA’s Five Year Strategic Plan. HTA strives to respect, enhance and perpetuate Hawai‘i’s natural resources to ensure a high level of satisfaction for residents and visitors by:
1. Improving value-added amenities at natural resource sites.
2. Exploring innovative means to repair, maintain and improve Hawai‘i’s natural resources.
3. Raising awareness of all stakeholders about the responsible use of natural resources.
4. Increasing collaboration among government agencies, the visitor industry, and the community.
5. Raising awareness of commercial operators, information providers and others about the responsible use of natural resources.
6. Reviewing and enforcing rules and develop certification programs for commercial operations in natural resource areas.

The HTA would like to encourage applicants to consider incorporating and implementing “green” practices into programs and/or projects. These practices could include, but are not limited to, efforts such as:
1. Increasing recycling efforts;
2. Minimizing waste production;
3. Buying local;
4. Minimizing printing and limiting number of handouts;
5. Using recycled products such as paper for printing;
6. Using more environmentally friendly products or biodegradable products;
7. Providing transportation alternatives such as car sharing or park and rides;
8. Conserving water;
9. Ensuring your venue has an environmental sustainability policy; and/or
10. Incorporating energy efficient practices

GrantWatch ID#:

GrantWatch ID#: 160124

Estimated Size of Grant:

Applicants can apply for amounts of up to $250,000, with awards generally within the $25,000 to $100,000 range.

Term of Contract:

Project Term: Project occurring during Calendar Year 2020.

Additional Eligibility Criteria:

Nonprofits and Government Agencies may apply:
- Entity Type: Applicant must be a licensed 501(c)(3) or government agency. Applications will not be accepted from for-profit businesses for this RFP. For-profit businesses that apply under a fiscal sponsor for the purpose of achieving non-profit status will be rejected.
- Exception: A 501(c)(3) fiscal sponsor may apply on behalf of the sponsored organization if that organization can show that they themselves have a pending application for 501(c)(3) status. This exception will be allowed for one year only—applicants who take advantage of this exception this year will not be allowed to apply the exception in any future year. A copy of the organization’s signed and submitted Application for Recognition of Exemption (IRS Form 1023) must be uploaded with your proposal to qualify.

Multiple proposals from an organization for different and separate projects will be accepted and considered independently of each other. HTA solicits proposals for a variety of programs (community enrichment programs, Hawaiian culture, etc.). An applicant may not apply for funding from more than one (1) of those programs for the same project or event. In addition, a project or event may not receive funding from more than one (1) HTA program in the same year.

The following activities are not eligible for funding:
a. No more than 20% of the award may be used on Administrative costs.
b. Business or organizational start-up plans;
c. Fundraising events;
d. Real Property;
e. Merchandising (HTA funds to purchase goods (e.g. T-shirts)), even if for resale;
f. Litigation efforts;
g. Endowments;
h. Major capital improvements including capital campaigns, construction or renovations (minor capital improvements required to implement programs are allowable on a case-by-case basis;
i. Projects receiving prior year HTA funding , but not limited to, the Community Enrichment Program, Kūkulu Ola Program, SIGI, and the Signature Events program; shall not be eligible if not in good standing.
j. Reimbursement for pre-award expenditures or costs before January 1, 2020.

Pre-proposal Conference:

HTA management will be visiting the neighbor islands to conduct informational briefings and to answer questions about this RFP:

Hawai‘i:

- Hilo: Monday, May 13 / 9:30 a.m. - 11:30 a.m.
Grand Naniloa Hotel, Private Dining Room
93 Banyan Dr, Hilo, HI 96720

- Waikoloa: Tuesday, May 14 / 9:30 a.m. - 11:30 a.m.
Hilton Waikoloa Village, Kings 2
69-245 Waikoloa Beach Drive, Waikoloa, HI 96738

O‘ahu:

Thursday, May 16 / 9:30 a.m.- 11:30 a.m.
Hawai‘i Convention Center, ‘Emalani Theatre Rm. 320
1801 Kalakaua Ave, Honolulu, HI 96815

Kaua‘i:

Friday, May 17 / 9:30 a.m. – 11:30 a.m.
Sheraton Kaua‘i Resort
2440 Ho‘onani Rd., Kōloa, HI 96756

Moloka‘i:

Tuesday, May 21 / 9:30 a.m. – 11:30 a.m.
Kūlana ‘Ōiwi Hālau
DHHL / OHA Conference Room
600 Maunaloa Highway, Kaunakakai, HI 96748

Lāna‘i:

Wednesday, May 22 / 10:30 a.m. – 12:30 p.m.
Lāna‘i Heritage Center Room #126
730 Lanai Ave, Lanai City, HI 96763

Maui:

Thursday, May 23 / 9:30 a.m. – 11:30 a.m.
Maui Arts & Cultural Center, Morgado Hall
1 Cameron Way, Kahului, HI 96732

Pre-Application Information:

Deadline for receipt of proposals is July 5, 2019, 4:30 PM HST.

Procurement Timeline:
- Distribution of RFP: Thursday, May 2, 2019
- Orientation / HTA RFP Informational Briefings: May 13-24 2019
- Deadline to submit written questions to HTA: Friday, Mary 24, 2019
- RFP Addendum – Responses to Written Questions Issued: Week of June 3, 2019
- Deadline for Protest of Content to RFP: Within 5 calendar days of issuance of Addendum with answers to questions
- Deadline for written proposal submissions (by 4:30 pm HST): Friday, July 5, 2019
- Notice of Selection or Non-selection: Week of August 12, 2019
- Deadline to Protest Award or Non-Award: Within 5 business days of notice of non-award
- Mandatory Aloha ‘Āina 2020 Contractor Meeting: TBD

Applicants may submit written questions by the date specified in the timeline. The HTA will share answers via an Addendum to this RFP. Please provide questions as an unprotected Word document, not as a PDF or picture. Deadline to submit written questions to HTA is Friday, May 24, 2019.

The matching funds requirement that has appeared in previous Aloha ‘Āina RFPs/contracts has been eliminated. It is not required to show matching funds. However, evidence of sustainability and outside support, in the form of financial contributions, will be a factor in the RFP scoring. Please be sure to disclose any such support in your budget narrative. The more money the applicant is asking for, the more outside support and funding the evaluators will expect to see.

Each county has been assigned a tourism specialist whose job it is to help applicants with their applications. These specialists are not members of HTA staff, and are not evaluators, and so may be contacted without threat of disqualification. Please contact the specialist in your county only.

Applicants awarded funds through this RFP must agree to attend HTA mandated training workshops/seminars on HTA’s contract management and payment process, public relations, and other relevant topics.

Awardee must present a Certificate of Vendor Compliance (CVC) before they can be contracted with the State. Failure to get a CVC in a timely manner will result in the award being rescinded. See:
https://vendors.ehawaii.gov/hce/splash/welcome.html

THIS IS NOT A GRANT. Awardees will be signing a contract. A contract is a legally binding document that requires proof of services prior to payment. Contractor will be put on a payment schedule and each payment will have associated deliverables tied to it. Contractor will be required to submit an invoice along with any related deliverables in order to receive payment. The signed and notarized contract will be due by November 30, 2019.

Contact Information:

Before starting your grant application, please review the funding source's website listed below for updates/changes/addendums/conferences/LOIs.

Register and apply online: http://bit.ly/HTAecivis

Ronald D. Rodriguez, Contracts Specialist / Procurement Officer
Evita Cabrera, Contract Specialist

Submit questions to: contracting@gohta.net
Phone: (808) 973-9449

For technical problems with the eCivis system, please email support@eCivis.com

Hawai‘i Tourism Authority
1801 Kalākaua Avenue
Hawai‘i Convention Center, First Level
Honolulu, Hawai‘i 96815

County contacts:

County of Kaua‘i
Nalani Brun, (808) 241-4952
nbrun@kauai.gov

City & County of Honolulu
Sharleen Oshiro, (808) 768-3893
soshiro@honolulu.gov

County of Maui
Ipo Mossman, (808) 270-7992
ipo.mossman@mauicounty.gov

County of Hawai‘i
Frecia Cevallos, (808) 961-8505
frecia.cevallos@hawaiicounty.gov

Funding or Pin Number:

HTA RFP No. 20-03

URL for Full Text (RFP):

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USA: Hawaii

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