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Early Intervention Program Monitoring and Quality Improvement Services

Contract to a New York Nonprofit, For-Profit, or
Agency to Evaluate Service Providers for Children

Agency Type:


Funding Source:

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New York State Department of Health (DOH)

Deadline Date:

08/28/20 4:00 PM ET


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Contract for services to a New York nonprofit organization, for-profit, or government entity to provide monitoring services for State early intervention providers. The grantee will evaluate providers serving children with disabilities, from birth through three years, and their families. Priority will be given to applicants who have experience related to assessing and evaluating programs providing developmental services to young children.

Scope of Work

For purposes of the RFP, the Department has established a target number of deliverables per deliverable category. This target is based on past monitoring experience and the current demographics of the approved provider community. 


Early Intervention Monitoring Reviews: The Contractor will follow protocols and use monitoring tools developed in conjunction with the Department to conduct Monitoring reviews and develop draft responses to all Corrective Action Plans.

Corrective Action Plan Reviews: The Contractor will be responsible for receiving via email or mail and systematically tracking and screening all Corrective Action Plans (CAPs) received from municipalities and providers resulting from the associated types of reviews. The Contractor will review and develop draft responses to all CAPs and will send all draft provider CAP responses to the Department.

Early Intervention Monitoring Data: The Contractor will be responsible for hosting a secure application/database at their business location for collecting and maintaining monitoring data. This includes providing all hardware and equipment needed to support and maintain the monitoring data application. The Department requires that the Contractor have the ability to modify the application as required. The Contractor will be expected to work with the Department, throughout the life of the contract, to adjust and improve the data application based on clarifications and new or revised program regulations and requirements. The Contractor will be expected to provide for an orderly and controlled turnover of the data application to either the Department or a successor Contractor at the end of the contract period, without disruption of report generation, provision of monitoring reviews, or any other contract activity.

Early Intervention Administrative Services and Supports: The Contractor must immediately, within two business days, communicate, in writing, to the Department any provider or municipal situations that are identified during monitoring that have the potential for imminent danger for children and/or their families receiving services, or that may indicate inappropriate fiscal practices. The Contractor will schedule meetings with the Department and the Program Manager at least two days each month in the first year of the contract, and a minimum of one day each month thereafter, to coordinate and evaluate the progress of contract deliverables and resolve outstanding problems as identified by the Department.

For more information on the scope of work, see:

GrantWatch ID#:

GrantWatch ID#: 160144

Number of Grants:

It is the Department’s intent to award one (1) contract from this procurement.

Term of Contract:

This contract term is expected to be for a period of five (5) years.
Anticipated Contract Start Date: April 1, 2021


  • Agency of the county or other local government
  • City or township governments
  • County governments
  • For profit organizations other than small businesses
  • Local Governments
  • Nonprofits having a 501(c)(3) status with the IRS
  • See RFP and/or Grant Guidelines for full eligibility
  • Small businesses
  • State Agencies

Additional Eligibility Criteria:

- Eligible organizations are nonprofit, for-profit, or government entities which are legally authorized to perform the contracted services.

Eligible organizations must meet the following requirements:
- three years of experience in quality improvement and utilization review

Bidders who demonstrate the following experience are preferred:

- One year of experience with the coordination and support of a statewide quality improvement program;
- One year of experience with review of credentials of professional individuals, agencies, and organizations;
- One year of experience in developing, modifying, and managing an electronic data system/application to capture, analyze, and report on monitoring data

Entities may not be directly or indirectly involved in the provision of early intervention in New York State.

Minority & Woman-Owned Business Enterprise Requirements:

The New York State Department of Health (“DOH”) recognizes its obligation to promote opportunities for maximum feasible participation of certified minority-and women-owned business enterprises and the employment of minority group members and women in the performance of DOH contracts.

For purposes of this solicitation, DOH hereby establishes an overall goal of 30% for MWBE participation, 15% for Minority-Owned Business Enterprises (“MBE”) participation and 15% for Women Owned Business Enterprises (“WBE”) participation,

Pre-Application Information:

Schedule of Events:
Issuance of Request for Proposals: July 14, 2020
Deadline for Submission of Written Questions: July 28, 2020 by 4:00 p.m. ET
Response to Written Questions Posted by DOH: On or About August 11, 2020
Deadline for Submission of Proposals: August 28, 2020 by 4:00 p.m. ET
Anticipated Contract Start Date: April 21, 2021

It is the bidder’s responsibility to ensure that email containing written questions and/or requests for clarification is received no later than the Deadline for Submission of Written Questions as specified above.

Contact Information:

Before starting your grant application, please review the funding source's website listed below for updates/changes/addendums/conferences/LOIs.

Proposals must be submitted, by U.S. Mail, by courier/delivery service (e.g., FedEx, UPS, etc.) or by hand as noted below, in a sealed package to:

Department of Health (RFP # 20047)
Attention: MaryJo Polfleit
NYS Department of Health
Corning Tower, Empire State Plaza Room 859
Albany, NY 12237

All questions and requests for clarification of this RFP should cite the particular RFP Section and paragraph number where applicable and must be submitted via email to

Allowable contact for communications related to the submission of written proposals, written questions, pre-bid questions, and debriefings:

MaryJo Polfleit
Phone: 518-473-4441
Email Address:

Funding or Pin Number:


URL for Full Text (RFP):

Geographic Focus:

USA: New York City;   New York

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