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Farm and Ranch Solid Waste Cleanup and Abatement Grant Program (FY 2018-19)

Grants to California Agencies, Conservation Districts, and
Tribes to Cleanup Illegal Disposal Sites on Farms and Ranches

Agency Type:


Funding Source:

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California Department of Resources Recycling and Recovery (CalRecycle)

Deadline Date:

02/07/19 11:59 PM


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Grants of up to $50,000 per site to California local governments, conservation districts, and tribes to cleanup illegal disposal sites located on ranch and farm properties. Eligible sites are those that are zoned for agricultural use, where illegal dumping has occurred, and where the waste is a nuisance, a public health and safety threat, or a threat to the environment.

Farm and Ranch property, as defined in California Code of Regulations, section 17991(d), means a piece of property, publicly or privately owned, that is used for rangeland or agricultural activities such as, but not limited to commercial livestock and crop production, horticulture, aquaculture, silviculture, floriculture, vermiculture and viticulture. Farm or ranch property need not have active sales or production, but shall be appropriately zoned, or otherwise authorized for agricultural activities. Farm or ranch property includes appurtenant easements or right-of-ways such as, but not limited to, public roads and utilities.

Pilot Program:

The purpose of the Pilot is to encourage more applicants to apply by relaxing the due dates for several required application forms. All of the same application documents are required for participation in the Pilot; however, the timeframe of when they are due is different from a standard application. The Pilot will allow an applicant to apply for funds for existing illegal disposal sites with only a resolution and an estimate of expenses submitted by the application due date. After grant award, but prior to cleanup, the grantee will upload the remaining completed application forms into CalRecycle’s Grants Management System database to make the application complete. The Pilot is only offered in the third cycle for the application due date of February 7, 2019.

Third cycle applicants may choose either to apply under the standard program or the Pilot. Applicants who apply under the standard program for cleanup of eligible sites will have priority over those applicants applying for the Pilot.

A site may be eligible for funding if all of the following criteria are met:
-The parcel where the site is located is zoned, or otherwise authorized, for agricultural use;
-Unauthorized disposal of solid waste and/or waste tires has occurred on the site;
-The site is in need of cleanup in order to abate a nuisance or public health and safety threat and/or a threat to the environment;
-Neither the applicant, nor the property owner, nor any resident, invitee, licensee, lessee, or person the current property owner purchased or inherited from, by contract, agreement, or other arrangement, brought any of the subject solid waste onto the property;
-The aforementioned parties did not direct, authorize, permit or otherwise provide consent to another to bring the solid waste onto the property;
-The site is used, has been used, or could be used for rangeland or agricultural activities, including, but not limited to, commercial livestock, crop production, horticulture, aquaculture, silviculture, floriculture, vermiculture and viticulture, see above Grant Cycle Overview for additional information;
-The site is, or was (for sites previously remediated), an illegal disposal site (i.e., not permitted and not exempt from obtaining a solid waste facility permit and is not a closed site);
-The responsible party either cannot be identified, located, or pay for timely and proper remediation; and,
-The current use, or intended future use, of the site is consistent with the definition of Farm and Ranch Property as defined in Title 14 CCR Section 17991(d) cited above.

Project Types:

Within the Farm and Ranch Grant Program, there are two project types; a request of grant funds to clean up a site previously remediated (called a reimbursement grant or prior cleanup site) and a request of grant funds for a site yet to be cleaned up. The application requirements are basically the same and the Grantee must wait to incur new costs until a Notice to Proceed is received, regardless of project type.

Eligible costs include, but are not limited to, the following:
-Removal and disposal of solid waste and tires and related actions.
-Removal and disposal of solid waste and tires from marijuana grow sites.
-Recycling, including used oil, automotive batteries and tires.
-Drainage control and grading improvement.
-Slope and foundation stabilization.
-Revegetation to stabilize an area disrupted by remediation. The cost must be incidental to the cost of the cleanup. Farm and Ranch Solid Waste Cleanup and Abatement Grant Program, FY 2017–18)
-Site security, including gates, fencing and other types of protective/restrictive barriers, up to 15 percent (15%) of the grant funds expended. The CalRecycle Grant Manager may approve an amount in excess of this when appropriate justification is provided.
-Public education to help prevent reoccurrence of the dumping, if included with any of the above eligible remedial actions. The cost must be incidental to the cost of the cleanup.
-Equipment rental and fuel.
-Removal of Chlorofluorocarbons (CFC’s) from appliances.
-Mileage of up to 53.5 cents per mile (or the current rate in the State Administrative Manual), for cleanup related activities.
-Personnel costs for grant management and the preparation of reports and payment requests.

GrantWatch ID#:

GrantWatch ID#: 160236

Estimated Total Program Funding:


Estimated Size of Grant:

Up to $200,000 per grant award is available, with a maximum of $50,000 per site or cleanup project .

Grants are limited to $50,000 per single cleanup or abatement project or parcel with a limit of $200,000 per fiscal year for each eligible Applicant.

An incorporated city, a resource conservation district and the county within which they are located are each eligible for up to $200,000 of grant funds each fiscal year. Two or more departments or agencies within a specific city or county are eligible for a combined total of $200,000 per fiscal year.

Term of Contract:

Once a grant is awarded, the grantee will have approximately two years to complete the project. The precise term of the grant depends on when the grant is awarded.

The Grant Term begins on the date of the Notice to Proceed. Grant-eligible program expenditures may start no earlier than the date indicated in the Notice to Proceed. Costs incurred prior to the date on the Notice to Proceed may be eligible for reimbursement of previously remediated sites only.

The Grant Term ends on March 18, 2021 and all eligible program costs must be incurred by this date.

Additional Eligibility Criteria:

Eligible applicants include cities, counties, resource conservation districts and Federally Recognized Native American tribes as defined in PRC Section 48100(d)(1). For purposes of this application, “Applicant” and “Local Agency” mean cities, counties, resource conservation districts, and Native American tribes.

Private property owners are not eligible to apply directly; they must make a request for application submission to the city, county, resource conservation district or Native American tribe in which their property is located. Such requests will be reviewed and considered by their respective Local Agency as set forth below in the “Local Agency Review of Property Owner’s Request” section, and if approved, the Local Agency shall apply for the Grant on behalf of the property owner.

Applicants are responsible for the preparation of the grant application, management of the cleanup project and completion and submittal of all grant related documents. An application may be initiated by a Local Agency, or requested by the property owner. If the request is from a property owner in accordance with section “Property Owner Request for Cleanup” below, the Applicant must comply with section “Local Agency’s Review of Property Owners Request.”

The property owner must sign and notarize the Property Access Authorization and Non-Responsibility Affidavit (Affidavit) found in the Resource Documents Section of the Summary tab in GMS. If the property owner is an entity, an authorized representative must sign the Affidavit.

California Labor Code section 1782 will prohibit charter cities from receiving state funds or financial assistance for construction projects if those cities do not comply with sections 1770-1782 of the Labor Code. If any applicants or participating jurisdictions are charter cities or joint powers authorities that include charter cities, the lead participating jurisdiction must certify that Labor Code section 1782 does not prohibit any included charter city from receiving state funds for the project described in this application, more information can be found on CalRecycle's California Labor Code section 1782.

Ineligible costs include, but are not limited to:
-For new cleanup sites, costs incurred prior to the date on the Notice to Proceed email, or after March 18, 2021.
-For sites previously remediated, costs incurred after March 18, 2021.
-For Pilot grantees, cleanup costs incurred prior to site/document approval;
-Any costs incurred for conditions for which the property owner(s), any resident, invitee, licensee, lessee, or person the property owner(s) purchased from or inherited from was responsible.
-Administrative/Indirect costs in excess of seven percent of the approved total cleanup costs expended.
-Costs currently covered by another CalRecycle funded loan, grant or contract.
-Goods and services paid for with grant funds that are received after March 18, 2021.
-Wages paid to a landowner for time spent cleaning up his/her own property.
-Any expense not deemed reasonable by the Grant Manager and/or not directly related to the implementation of the cleanup.
-Transportation costs of used/waste tires hauled by an unregistered tire hauler.
-Clothing or footwear.
-Closure activities, as defined in Section 20164 of Title 27, Division 2 of the California Code of Regulations.
-Ground water remediation.
-Surface water or vadose zone monitoring systems.
-Removal, abatement cleanup or otherwise handling of hazardous substances [as defined in 42 U.S.C. Section 9601 (14)].
-Extinguishing of underground fires.
-Operation and maintenance of any part of a leachate system.
-Purchase or leasing of land.
-Profit or mark-up by the Grantee.
-Cell phones, pagers, personal electronic assistance devices, and similar electronic and telecommunications devices, etc.
-Overtime costs (except for extreme situations that have been pre-approved in writing by the Grant Manager).
-Any personnel costs not directly related to salaries and/or benefits. Farm and Ranch Solid Waste Cleanup and Abatement Grant Program, FY 2017–18) 7
-Any personnel costs incurred as a result of any employee assigned to the grant cleanup project for time not actually worked on the project (e.g., use of accrued sick leave, vacation).

Pre-Application Information:

Applications must be submitted no later than 11:59 p.m. on February 7, 2019. Customer service will be available until 4:00 p.m. on the application due date.

Any applicant that is subject to a governing body must upload a Resolution that authorizes specific grant-related matters. A copy of the authorizing Resolution is a required application document that must be uploaded no later than March 7, 2019, or the application will be deemed incomplete and will be disqualified.

CalRecycle considers funding recommendations, and if approved, conditionally awards grants during April 2019 (tentative).

Access to GMS is secured, so you will first need to create a WebPass account. WebPass accounts are created for individuals, not organizations, and will be tied to your specific email address. If you change your email address, or if it becomes inactive, you will need to create a new WebPass account to continue accessing GMS. Please make certain all individuals obtain their own password and do not share passwords within your organization.

No matching funds are required. For single sites requiring in excess of the $50,000 per site limit for cleanup costs, an Applicant may still apply for the full $50,000 provided there is a commitment from the Applicant or property owner to provide in-kind services and/or funds to meet the cleanup costs beyond the available funding limit.

The applicant must demonstrate that each site will be fully remediated with grant funds, or a combination of grant funds and in-kind funds/services. Grant funds are not available for the partial cleanup of an illegal disposal site.

Reimbursement of Prior Cleanups
Reimbursement of eligible costs previously incurred by a current farm or ranch property owner for the cleanup or abatement of an illegal disposal site which he/she continues to own may be allowed if verification and documentation of those costs are provided, the site is an eligible site as described in Eligible Projects above, and the costs incurred were specifically for grant eligible cleanup or abatement work.

- August 23, 2018, November 8, 2018, and February 7, 2019: Application Due Dates
- September 20, 2018, December 13, 2018, and March 7, 2019: Secondary Due Dates. Approved Resolutions must be uploaded in GMS by this date if it was not submitted with the application
- October 2018, January 2019, April 2019: Grants Awarded. CalRecycle considers funding recommendations, and, if approved, conditionally awards grants during this month (tentative)
- March 18, 2021: Grant Term. Notice to Proceed to this date

How to apply:

Contact Information:

Before starting your grant application, please review the funding source's website listed below for updates/changes/addendums/conferences/LOIs.

Create a WebPass account:

Sign in to the GMS system to apply:

Danielle Abila
P: (916) 324-8867
F: (916) 319-7283

URL for Full Text (RFP):

Geographic Focus:

USA: California