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Grant to a New York Nonprofit, IHE, or Medical Research Institution to Develop and Implement Protocol for HIV Clinics

Clinical Guidelines Program


GrantWatch ID#

Funding Source
New York State Department of Health AIDS Institute (NYSDOH AI) - Office of the Medical Director (OMD) and Health Research Inc. (HRI)
Funding or PIN Number: DOH01-AICGL2-2022
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Geographic Focus
USA: New York CityNew York

Important Dates
Deadline: 10/28/21 4:00 PM EST Save

Grant Description
Grant to a New York nonprofit, IHE, or medical research institution for the development and implementation of guidelines for clinics treating individuals with HIV, hepatitis C, and other health issues. Preference is given to applicants that have the requisite experience, capacity, and expertise to manage the Clinical Guidelines Program to ensure the mission of promoting quality medical care is met.

In recent years, the guidelines program has broadened its scope to meet the needs of the NYSDOH AI’s expanded mission of improving the health and well-being of persons with or at risk of HIV, sexually transmitted infections (STIs), and viral hepatitis (HCV), and improving LGBTQ and drug user health. The guidelines program serves as a core component of the NYSDOH AI by providing the clinical recommendations and expert opinion upon which other NYSDOH AI programs are designed, implemented, and evaluated.

A fully qualified contracting agency will provide a wide range of professional processes and administrative activities associated with the following phases of clinician guidelines to address the medical management and treatment needs of individuals with or at risk of HIV infection, viral hepatitis (HCV), sexually transmitted infections (STIs), and drug user and LGBTQ health:

  1. Development and Maintenance: Guidelines committee membership, the workflow of each committee, support of the authors and reviewers, contact with committee chairs and members as well as guidelines conference calls and meetings, are arranged by the contractor. Professional editing, content design, and formatting of the clinical guidelines is provided by the contractor.
  2. Dissemination: Ensure that the guideline content on is published in a user-friendly, mobile-friendly format which is visually engaging and up to date. Identify mechanisms to increase the visibility, accessibility, and credibility of the clinical guidelines. Maintain routine mass communications to guideline users.
  3. Implementation: Host and participate in routine collaborative meetings with programmatic partners to foster the implementation of the AI clinical guidelines.
  4. Evaluation: Gather feedback from clinicians and/or professional clinical societies in New York State (NYS) on their use and views of the New York State Department of Health AIDS Institute (NYSDOH AI) clinical guidelines; utilize data to evaluate success of the program.


  1. Develop new clinical guidelines relevant to the NYSDOHAI topic areas.
  2. Ensure that existing guidelines are kept up to date.
  3. Widely disseminate guideline content to clinical audiences in NYS & beyond.
  4. Foster implementation of NYSDOH AI guidelines.
  5. Evaluate Guidelines usage.
  6. Evaluate performance of the program.
  7. Flexibility in programming for directing resources effectively.

For additional information on these objectives, see page 46 of the RFP, in Attached Files, below.


  • Others (see text field entitled "Additional Eligibility Criteria" for clarification)

Additional Eligibility Criteria
All applicants must meet the following minimum eligibility requirements:
- Applicant must be prequalified in the New York State Grants Gateway, if not exempt, on the date applications are due;
- Applicant must be a not-for-profit 501c(3) organization, Academic Institution, not-for-profit Medical Research Institute, not-for-profit Medical Association, or Medical Society; and
- Applicant has submitted Attachment 2 - Statement of Assurances signed by the Chief Executive Officer (CEO) or Designee to certify the organization meets all criteria listed on Attachment 2. Attachment 2 should be submitted via the Grants Gateway in the Pre-Submission Uploads section of the online application.

Pre-Application Information
Schedule of Events:
- Release Date: 09/9/2021
- Questions Due: 09/23/2021 by 4:00PM
- Questions, Answers and Updates Posted (on or about): 10/7/2021
- Applications Due: 10/28/2021 by 4:00 PM

Not-for-profit applicants must be prequalified on the due date for this application submission. See page 20 of the RFP, in Attached Files, below, for additional information.

Effective January 1, 2012, in order to do business with New York State, you must have a vendor identification number. Additional information concerning the New York State Vendor File can be obtained on-line at:, by contacting the SFS Help
Desk at 855-233-8363 or by emailing at

Once the application is complete, prospective grantees are strongly encouraged to submit their applications at least 48 hours prior to the due date and time. This will allow sufficient opportunity for the applicant to obtain assistance and take corrective action should there be a technical issue with the submission process. Both DOH and Grants Management staff are available to answer applicant’s technical questions and provide technical assistance prior to the application due date and time.

Applicants may submit no more than one (1) application in response to this RFA.

Grant contractors must provide complete and accurate billing invoices in order to receive payment.

Additional Funding Information

Estimated Total Program Funding:


Number of Grants

Estimated Size of Grant
$795,000 will be awarded annually.

Term of Contract
5 Years
July 1, 2022 – June 30, 2027
HRI funded contracts resulting from this RFA will be for 12-month terms. The anticipated start date of HRI contracts is July 1, 2022. However, depending on the funding source, the initial contract term could be for a shorter time period. HRI awards may be renewed for up to four (4) additional annual contract periods based on satisfactory performance and availability of funds.

Contact Information

Laura Russell, Program Manager
AIDS Institute Clinical Guidelines Program
NYS Department of Health/AIDS Institute
Office of the Medical Director

Grants Gateway Team Email:

Agate Technical Support Help Desk Email:

RFP & Supporting Documents
Full Grant Text RFP

Before starting your grant application, please review the funding source's website listed below for updates / changes / addendums / conferences / LOIs.

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