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Institutional Project Support (IPS) Grant Program

Matching Grants to USA Nonprofits and IHEs to Support
Innovation and Expansion of Japanese Studies Programs

Agency Type:

Foundation / Corporation

Funding Source:

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Japan Foundation, New York (JFNY)

Deadline Date:

11/01/18 Receipt


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Matching grants to USA nonprofit organizations and universities for programs that initiate and promote Japanese Studies throughout the country. Funding is intended to support faculty compensation, travel costs, teaching and research materials, conferences, honoraria for lectures, and student expenses.

The Japan Foundation Institutional Project Support (IPS) Program is designed to encourage innovative and sustained growth of Japanese studies in the United States. Grant coverage may include support for faculty, instructor, or staff salaries, travel expenses, honoraria for lectures, visiting scholar support, graduate and undergraduate support, acquisition of research and teaching materials, conference and seminar expenses, and acquisition of library and digital resources. Strong consideration will be given to proposals that identify and respond to national needs in Japanese Studies. Applications that create tenure or tenure-track positions in Japanese Studies are especially welcome. Applicants should formulate convincing proposals that will help stimulate and respond energetically to substantial initiatives in Japanese Studies.

The Japan Foundation welcomes Institutional Project Support (IPS) proposals designed to meet institutional needs in Japanese Studies, whether for a single institution, collaborating institutions or consortia. Projects should stimulate growth and expansion of Japanese Studies in the United States.

Grant Coverage:

- Full or part-time faculty, instructor, or staff salaries (The salary scale and CV should be attached to the application form.)
- Travel expenses, including per diem and accommodation expenses for scholars, lecturers, and students
- Honoraria for lectures
- Visiting scholar support
- Graduate and undergraduate support (This includes scholarship and internship support, study abroad opportunities, and semester-long placements or exchanges.)
- Research and teaching materials
- Conference and seminar related expenses ('Related expenses’ may include venue/equipment rental fees, translation fees, and expenses toward the production or publication of proceedings. Costs for receptions and lunch/dinner will be given low funding priority.)
- Library and digital resource support

Japanese language-related components may be supported if they are part of a more comprehensive Japanese Studies project.

Criteria for Evaluating the Content of the Proposals are:

- Significance within the field
- Potential for lasting impact and sustainability
- Potential for expansion
- Cost efficiency of funding request

Proposals should describe the applicant's plans to maintain the project when the grant from the Japan Foundation ends, as well as plans to sustain any grant-supported faculty hires beyond the funding period.

GrantWatch ID#:

GrantWatch ID#: 162189

Estimated Size of Grant:

The maximum amount of the grant request from the Japan Foundation is $150,000 per year.

Term of Contract:

Projects must commence between April 1, 2019 and March 31, 2020 and its duration can be up to three years. (There are some exceptional cases for faculty hires.) The decision of whether to fund beyond year one will not be made automatically, but rather upon assessment.

Financial assistance from the Japan Foundation must begin between April 1, 2019 - March 31, 2020. The grantee must start using funds from March 2020 at the latest. Preparatory activities that are regarded as sufficient can mark the beginning of the grant period. It is recommended that the grant period be set from August 1 - July 31 for each grant year, so that all of the projects fall within the institution’s full academic calendar.

If the search for the new hire takes place in 2019-2020, making it impossible for the formal appointment to take place prior to March 31, 2020, financial assistance from the Japan Foundation may begin between April 1, 2020 and March 31, 2021, during which time the hire will formally begin employment (typically in the summer before the beginning of the new academic year). Please be sure that each grant year and the period where the appointee’s salary and social welfare expenses are paid match each other (see sample cases in Guidelines listed below in Supporting Documents). In such cases, JF funding for the formal appointment will not exceed three years (36 months) from its commencement.

Additional Eligibility Criteria:

Only submissions from U.S. institutions and organizations with 501(c)(3) status will be accepted.

Small institutions, newly established institutions, and institutions without an established program of Japanese Studies at the graduate level are also highly encouraged to apply.

For hiring of faculty, ordinarily, funding will be awarded only for the creation of incremental positions. In all cases, it is expected that the grantee institution will continue to support the position on a long-term basis after the initial period of JF funding ends. Neither temporary additions, nor new positions filled by relocating current faculty members of the institution will be supported. The Japan Foundation does not support costs related to searches for new faculty.

The 10 Universities that received sizable Japanese government donations in 1973 are eligible to apply but will be given lower priority except in cases in which their proposals are involved in outreach, consortium building, or partnering with institutions and organizations in Japan.

Criteria for Evaluating Applicants are:

- Firm commitment from the institution, including support from senior institutional officials, such as the president and provost
- Competence of project leaders and their institutions to execute proposals
- Viability of cooperative frameworks
- Geographical distribution/balance
- Likelihood of expanding the Japanese Studies program at the institution through the applied project (higher priority may be given to institutions without well-established graduate level Japanese Studies programs)

Projects must fulfill the following requirements to be eligible for application:

- They must not be used for political, religious, social welfare, or commercial activities.
- They must not be activities in support of specific doctrines or claims.

The aim of the project must be to promote Japanese Studies. The following proposals are not eligible:

- Projects in the field of medicine, manual training or natural sciences
- Organization of or participation in sporting events and training
- Projects in the field of art (art-related projects such as exhibitions, film series, etc. that form a portion of a larger, comprehensive Japanese Studies project may be funded)
- Goodwill exchanges
- Social welfare or international development projects
- Tourist-oriented programs

The applicant may not request JF funding for the following (excluded items can be included in the budget but should be covered by applicant or with other funding resources):

- Indirect costs; or costs that are not directly needed to carry out the applied projects.
- Overhead costs of the administrative body of the institution.
- Salaries of administrative staff (funds may be requested for assistants directly related to the project, up to a limit of 30 days).
- Costs to purchase equipment that may remain for a long time, such as computers, PC supplies, office supplies such as a photocopier, facsimile machine, electric appliances, furniture such as desks, chairs, racks, and all kinds of furnishing equipment, etc.
- Costs to acquire real estate, and construction fees.
- Rental fees for facilities that would be used long term.
- Rental fees for facilities within the applying institution.
- International airfare that is higher than the estimated fare for the shortest route from the city of boarding to the destination using economy class discount fare.

Pre-Application Information:

The application must be received by the Japan Foundation, New York by post no later than Thursday, November 1, 2018. JFNY does not accept applications submitted by e-mail or fax.

Applicants will be notified of the results of the screening in April 2019 through the Japan Foundation, New York.

Applicants must be prepared to match the JF grant equally, and optimally, at higher levels. Matching funds can be both cash and in-kind contributions from the host organization(s), but should also include commitments from other partner organizations, donations and grants. Although bringing outside resources is highly recommended, it is expected that there will be significant and continuing administrative support within the host organization(s) as well.

In principal, institutions that have received IPS support for three consecutive years, ending in the 2018-2019 fiscal year, are not eligible to apply to this IPS round. Current IPS grantees who will receive JF funds between April 1, 2019 - March 31, 2020 may not apply.

JF contributions are limited to up to half of the total cost for the appointee's salary and social welfare expenses during the grant period. Applicants may propose to have the new appointee’s salary matched at 50% by JF for each year of the three years of salary support, or at a declining JF match (such as 75% - 50% - 25%) over the three years, as long as the JF support for the salary portion does not exceed 75% in any year.

Criteria for Assessing Matching Funds are:

- Extent of the match
- Feasibility of implementation
- Variety of matching fund resources
- Likelihood of continuation and self-support

Applicants to this program are not eligible to apply to the IPS Small Grant Program for fiscal 2019-2020.

Contact Information:

Before starting your grant application, please review the funding source's website listed below for updates/changes/addendums/conferences/LOIs.

Mail applications to:

The Japan Foundation, New York
Attn: Japanese Studies Division
1700 Broadway, 15th Floor
New York, NY 10019

Tel. 212.489.0299
Fax. 212.489.0409

URL for Full Text (RFP):

Geographic Focus:

USA: Alabama;   Alaska;   Arizona;   Arkansas;   California;   Colorado;   Connecticut;   Delaware;   Florida;   Georgia;   Hawaii;   Idaho;   Illinois;   Indiana;   Iowa;   Kansas;   Kentucky;   Louisiana;   Maine;   Maryland;   Massachusetts;   Michigan;   Minnesota;   Mississippi;   Missouri;   Montana;   Nebraska;   Nevada;   New Hampshire;   New Jersey;   New Mexico;   New York City;   New York;   North Carolina;   North Dakota;   Ohio;   Oklahoma;   Oregon;   Pennsylvania;   Rhode Island;   South Carolina;   South Dakota;   Tennessee;   Texas;   Utah;   Vermont;   Virginia;   Washington, DC;   Washington;   West Virginia;   Wisconsin;   Wyoming