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Direct Grants to Local Government Archives

Grants to Tennessee Counties and Municipalities to
Salvage and Preserve Permanent Government Records

Agency Type:


Funding Source:

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Tennessee State Library and Archives (TSLA)

Deadline Date:

09/07/18 Close of business - Receipt


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Grants of up to $5,000 to Tennessee counties and municipalities to restore, salvage, and preserve permanent archival records. Funds are intended to purchase supplies, furnishings, devices, and services for preservation purposes and to maintain inventory control.

Eligible projects may include purchases of archival shelving units, acid-free, lignin free folders and boxes, or other necessary archival supplies or environmental monitoring devices. Other potential projects might also include: indexing of collections, contracted conservation treatments, creating a disaster preparedness plan, or improving on-line access to collections through digitization.

GrantWatch ID#:

GrantWatch ID#: 162327

Estimated Total Program Funding:

Estimated Size of Grant:

Up to $5,000

Term of Contract:

The current round is for grants to be awarded in fiscal year 2018-2019 (that is in the year beginning 1 July 2018 and ending 30 June 2019).

Additional Eligibility Criteria:

To be eligible for a grant, a county must show that it has an active public records commission that includes at least the required statutory members, ex officio and appointed, and the county must certify that the public records commission meets at least twice a year as required by law.

To be eligible for a grant, a county/municipality must show a clear, existing budget commitment and legislative appropriation to establish and/or sustain a formal archives and/or records office supervised by a county-appointed archivist or records officer.

Counties and municipalities that have an archivist or records manager who has received training from TSLA’s Tennessee Archives Institute, the Society of Tennessee Archivists, an archival education program of an accredited institution of higher education, or a recognized national organization such as AASLH, SAA, or Lyrasis, have a significant advantage in obtaining grants.

Grants will not be awarded for the following purposes:
- Major capital improvements such as land or structure purchases or renovations
- The care, rehousing, or exhibition of three-dimensional artifacts
- The purchase of exhibition cases, mounts, or other items associated with permanent or temporary exhibitions
- Equipment or devices costing more than $5,000

Pre-Application Information:

Applications must be received by TSLA no later than close of business September 7, 2018.

Archival assistance grant proposals must come from the office of the local government executive or the official designated to administer grants (though they may be prepared by the local government archivist), and grants will be awarded only to the executive or grants administrator for disbursement.

Grants are to help local governments with their own efforts to build effective archives—not a substitute for local resources. To attract support, a local government must make and demonstrate a good-faith effort to develop archives out of its own resources.

Successful applicants will receive their awards by the reimbursement method and will be required to submit receipts with a reimbursement request form. Reimbursements are paid through direct deposit normally within 15 to 20 days from the date they are received by TSLA.

Contact Information:

Before starting your grant application, please review the funding source's website listed below for updates/changes/addendums/conferences/LOIs.

Myers Brown
Archives Development Program
Tennessee State Library and Archives
403 7th Avenue North
Nashville, TN 37243
(615) 253-3470

URL for Full Text (RFP):

Geographic Focus:

USA: Tennessee