Applying programs must meet the following criteria:
(a) The applicant is registered as one of the following:
• Non-profit society incorporated under the Societies Act;
• Canadian charity registered under the Income Tax Act (Canada);
• Not-for-profit corporation incorporated under the Canada Not-for-Profit Corporations Act;
• Non-profit cooperative incorporated under the Co-Operative Associations Act;
• A non-profit incorporated under an Act of the Nova Scotia Legislature or the Parliament of Canada.
(b) The applicant is a nursing, medical, athletic, educational, environmental, cultural, community, fraternal, recreational, religious, sporting or social organization or a body corporate for the purpose of promoting or beautifying a business district.
(c) The applicant has been registered and operated continuously for a period of 12 months as of the program’s stated application deadline with an active Board of Directors, constitution and by-laws, membership and financial records.
(d) Unincorporated groups that have operated continuously for the 12 months preceding the application deadline may be considered if party to formal joint initiative with an eligible non-profit organization or charity located within the geographic boundary of Halifax Regional Municipality.
(e) Applications from a non-profit organization or charity located outside the geographic boundary of Halifax Regional Municipality shall not be considered. Notwithstanding this restriction, an out-of-region non-profit or charity may be recognized when party to a formal joint application with an eligible local non-profit or charity. Any grant payment will be issued to the applicant located within Halifax Regional Municipality. Financial information must be provided for each of the partners and proof of the joint initiative may be required. The maximum value of grant for joint submissions remains $10,000.
(f) Applications will not be accepted using the registration number of an unrelated third party except in circumstances where a registered non-profit organization or charity is organized into separate entities based on geographic representation, including local chapters, congregations or auxiliary branches, provided such an entity is directly linked and subordinate to the registered non-profit or charity. Only one application can be submitted from the registered party in each call for applications. Therefore, it is the responsibility of the registered organization to either (i) select one project for submission, or (ii) endorse a joint submission from two or more member groups. In the case of a joint submission the maximum value of grant shall not exceed $10,000. In effect, the ‘parent’ organization selects which project proposal they wish to endorse given that they are responsible for the successful execution and final reporting in relation to any Halifax Regional Municipality grant.
(g) Applicants whose registration is not in good standing (lapsed) will be given notice and an opportunity to remedy the situation within a stated timeline.
(h) Applicants in default of their obligations to the Municipality under a grant program, or in tax arrears, shall be given notice and an opportunity to remedy the situation within a stated timeline. Applicants who do not remedy the situation by the stated date shall be deemed ineligible for further consideration.
Ineligible Applicants:
• Government, government agent, board or commission including parties under contract to the Municipality;
• For-profit or commercial entities;
• Organizations aligned with a particular political party or to support the activities thereof; or
• An individual.
Eligible Expenses:
• Facility rental fee;
• Equipment purchase or rental fee;
• Construction, fabrication or installation costs;
• Valuation of an artifact or original works;
• Copyright, reproduction, or license fee;
• Purchase of materials or learning resources;
• Purchase of specialized software;
• Reproduction or printing, including self-publishing;
• Translation of text into another language or conversion into Braille;
• Marketing;
• Event-specific liability insurance (one-time, non-recurring expense);
• Event-specific municipal fees (street closure, security, waste management);
• Commission or purchase of original work for a public venue (describe selection process, professional qualifications and experience, valuation method);
• Professional fees (describe selection process, qualifications and experience, include quotes);
• Purchase of an authentic artifact for public venue or collection accessible to the general public (provide independent appraisal to confirm authenticity and value);
• Purchase of plant or landscaping material; and
• Purchase or construction of a landscape feature or furnishing.
Ineligible Expenses:
• Privately-owned or government-owned real property, personal possessions or apparel;
• Building repairs or leasehold improvements;
• Remuneration to an individual, except professional fees where retained under a project-specific contract;
• Loans or debt payment;
• Investments or savings;
• Awards, souvenirs, or personal gifts;
• Food or beverages, banquet or dinner, reception, meeting, clinic, or consumer/trade show;
• Recurring operating core operating expenses; or
• Fundraising.
