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Railroad Grade Crossing Fund (RRGCF)

Grants to Indiana Local Governments, Railroads, and
Port Authorities to Improve Railroad Crossings at Highways

Agency Type:


Funding Source:

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Indiana Department of Transportation (INDOT) - Rail Programs Office

Deadline Date:

07/31/20 Close of Business (5:00 PM DST); Crossing Closure projects may be submitted throughout the year.


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Grants of up to $10,000 and grants of up to $50,000 to Indiana city, town, and county governments, as well as Class II and III railroads and port authorities, to improve safety at railroad crossings. Funding is intended to support improvements to passive crossings that utilize non-train-activated warning devices and to permanently close railroad crossings. Greater funding could be awarded for closures at crossings with higher accident rates.

The Crossing Closure program encourages the use of RRGCF monies to be used as an incentive to help communities that choose to permanently close crossings. A rail crossing closure is considered the strongest tool for enhancing safety as it eliminates the intersection where rail – highway accidents may occur.  

The “Other Safety Improvement” (OSI) program is a component of the RRGCF and allows for additional flexibility in the types of projects that can be applied for to enhance safety at public rail-highway intersections in accordance with the Indiana MUTCD. Examples of OSI projects are described on Page 4 of the RRGCF Guidelines.

Projects eligible for funding through the RRGCF – OSI consist of railroad crossing safety improvement projects at active and passively warned crossings including but not limited to:

  • Local Public Agencies:
    • Median barriers at gated crossings
    • Pavement markings on asphalt roads (includes stop bars)
    • Signage (advance warning, number of tracks)
    • Stop signs are eligible, provided their installation follows guidelines outlined in the federal MUTCD
    • Other safety improvements (50% match) measures which may include support for locally sponsored efforts to install lights, gates, or installation of gates at crossings that currently have lights
    • Illumination – cost includes installation only, not continued maintenance/utility costs
  • Railroads and Port Authorities:
    • LED – upgrade existing incandescent bulbs to LED. The cost of the light fixture, casing and installation are eligible for reimbursement
    • Signage – cross-buck assembly (includes retro-reflective tape and post); number of track signs.  Note: ENS Signs are not an eligible signage project
    • Sight Obstruction Removal – in accordance with Indiana Code 8-6-7.6. Costs associated with equipment usage, rental, contractor labor, and material may be reimbursable. This project will require a 50% match by the applicant. Photos of the proposed area must be included as part of the application
    • Crossing surface maintenance – Funding is limited to two crossings per fiscal year and will require a 50% contribution by the applicant. Note: Internal railroad labor can only go towards the railroads proportional share of the total project cost of any project.

GrantWatch ID#:

GrantWatch ID#: 166457

Estimated Size of Grant:

The maximum grant given to a railroad or governmental unit for RRGCF projects is $45,000.

A local public agency can receive between $20,000 and $50,000 to close a crossing. For all subsequent crossing closures, during any one fiscal year, the community will receive a flat rate of $10,000.

Crossing closures associated with a Section 130 project will receive an incentive award of $5,000.00.

Term of Contract:

Grantees typically have 18-19 months to complete project activities.
Grantees have nineteen (19) months to complete the Crossing Closure.

Additional Eligibility Criteria:

Eligible applicants as defined by the Indiana Code (I.C. 8-6-7.7-6.1) include units of government which include cities, counties, and towns.

Ineligible for the Crossing Closure Fund:
- Railroads
- Crossings with tracks out of service, in the process of abandonment, associated with rail line relocation, or in a quiet zone

Pre-Application Information:

For Crossing Closure projects, applications will be accepted throughout the year until the RRGCF funds are exhausted. The Review Committee will meet as applications are received.

Pre-Application Information: Timeline (for all projects excluding Crossing Closures):

A. Solicitation Posted On Website: May 29, 2020
B. RRGCF Application Deadline: July 31, 2020 (5 p.m. DST)
C. Selection Meeting: Mid-August, 2020
D. Grant Agreement Signatory Process: Sept./Oct., 2020
E. Notices to Proceed: December, 2021

To apply for funding for a crossing closure project from the RRGCF, an eligible recipient must submit an application to INDOT through the GRIP system via INDOT Technical Application Pathway (ITAP).

The INDOT Rail Office manages the RRGCF program as a cost-reimbursement grant.

A local financial match is not required for LPA’s on all project types except for Other Safety Improvements, which require a 50% match. A 50% railroad / port authority match will be required for sight obstruction removal and crossing surface maintenance projects.

Contact Information:

Before starting your grant application, please review the funding source's website listed below for updates/changes/addendums/conferences/LOIs.

Online Application:

Direct questions to:
Bridgette Hail, Sr. Rail Planner
(317) 232-5463

Venetta Keefe, Rail Programs Office Manager
(317) 232-1474

URL for Full Text (RFP):

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