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Grants to Indiana Local Agencies, Railroads, and
Port Authorities to Improve Railroad Crossings at Highways

Railroad Grade Crossing Fund (RRGCF)

Agency Type:


Funding Source:

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Indiana Department of Transportation (INDOT) - Rail Programs Office

Deadline Date:

07/29/22 5:00 PM DST


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Grants of up to $45,000 to Indiana government agencies as well as Class II and III railroads and port authorities to improve safety at railroad crossings. Funding is intended to support improvements to passive crossings that utilize non-train-activated warning devices and to permanently close railroad crossings.

The “Other Safety Improvement” (OSI) program is a component of the RRGCF and allows for additional flexibility in the types of projects that can be applied for to enhance safety at public rail-highway intersections in accordance with the Indiana MUTCD. Examples of OSI projects are described in Section II under “Eligible Projects”.

Eligible Projects:

Projects eligible for funding through the RRGCF – OSI consist of railroad crossing safety improvement projects at active and passively warned crossings including but not limited to:

  • Local Public Agencies:
    • Median barriers at gated crossings
    • Pavement markings on asphalt roads (includes stop bars)
    • Signage (advance warning, number of tracks)
    • Stop signs are eligible, provided their installation follows guidelines outlined in the federal MUTCD
    • Other safety improvements (50% match) measures which may include support for locally sponsored efforts to install lights, gates, or installation of gates at crossings that currently have lights
    • Illumination – cost includes installation only, not continued maintenance/utility costs
  • Railroads and Port Authorities:
    • LED – upgrade existing incandescent bulbs to LED. The cost of the light fixture, casing and installation are eligible for reimbursement
    • Signage – cross-buck assembly (includes retro-reflective tape and post); number of track signs.  Note: ENS Signs are not an eligible signage project
    • Sight Obstruction Removal – in accordance with Indiana Code 8-6-7.6. Costs associated with equipment usage, rental, contractor labor, and material may be reimbursable. This project will require a 50% match by the applicant. Photos of the proposed area must be included as part of the application
    • Crossing surface maintenance – Funding is limited to two crossings per fiscal year and will require a 50% contribution by the applicant. Note: Internal railroad labor can only go towards the railroads proportional share of the total project cost of any project.

GrantWatch ID#:

GrantWatch ID#: 166457

Estimated Size of Grant:

The maximum grant award available to any LPA, Railroad, or Port Authority is $45,000.

Term of Contract:

Project Period: 18-19 Month Duration

Additional Eligibility Criteria:

Eligible applicants as defined by the Indiana Code (I.C. 8-6-7.7-6.1) include units of government which include cities, counties, and towns. Class II and III railroads and port authorities are also eligible recipients.

Pre-Application Information:

Applications for the RRGCF are due by close of business July 29, 2022. (5 p.m. DST).

- Solicitation Posted On Website: May 31, 2022
- RRGCF Application Deadline: July 29, 2022
- Selection Meeting: Mid-August, 2022
- Grant Agreement Signatory Process: Sept./Oct., 2022
- Notices to Proceed: December 2022

Grants are paid on a reimbursement basis.

Contact Information:

Before starting your grant application, please review the funding source's website listed below for updates/changes/addendums/conferences/LOIs.

Apply online:

Direct questions to the Sr. Rail Planner at or Venetta Keefe, Rail Programs Office Manager, by phone at (317) 232-1474 or e-mail

URL for Full Text (RFP):

Geographic Focus:

USA: Indiana

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