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State Homeland Security Grant Program (HSGP)

Grants to Oregon Local and Tribal Agencies for
Strategies to Mitigate and Respond to Terrorism

Agency Type:

State

Funding Source:

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Oregon Office of Emergency Management

Deadline Date:

04/18/21 11:59 PM PDT

Description:

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Grants to Oregon local and tribal government agencies to mitigate, prevent, respond to, and recover from terrorism incidents and other catastrophic events. Applicants requesting support for training activities must contact program staff prior to applying. Funding is intended to address the planning, organization, equipment, training, and exercise needs to protect against, prepare for, and recover from acts of terrorism and other emergencies.

Eligible projects must implement at least one of the State’s seven investment justifications:

  1. Planning
  2. Communications
  3. Chemical, Biological, Radiological, Nuclear and high-yield Explosives (CBRNE) Detection and Response 
  4. Public Information and Warning
  5. Emergency Operation Centers
  6. Mass Care and Mass Casualty
  7. Cybersecurity Investment

The Cascadia Rising 2022 exercise is a priority for FY21 SHSP funds. Projects related to the exercise will receive a 10-point bonus during competitive award review.

FY21 SHSP funds may be used for a range of emergency preparedness and management planning activities and that support Performance Objectives One (Threat and Hazard Identification and Risk Assessment (THIRA)) and Two (Planning), by placing an emphasis on updating and maintaining a current Emergency Operations Plan (EOP) that conforms to the guidelines outlined in Comprehensive Preparedness Guide (CPG) 101 v.2.

Planning efforts can also include the prioritizing of needs, building capabilities, updating preparedness strategies, allocating resources, assessing deficiencies, developing Citizen Corps initiatives, developing community resilience plans, and delivering preparedness programs across disciplines (e.g., Tribal governments, law enforcement, fire, EMS, health care systems, public health, behavioral health, public works, rural water associations, agriculture, information technology, and the general public, including people with disabilities) and levels of government.

Grantees must develop long-term training and exercise priorities that examine, validate, and/or address the capability gaps identified through the State’s annual THIRA and SPR by developing a multi-year Training and Exercise Plan (TEP). For additional information about the training and exercise component of the program, see: https://www.oregon.gov/oem/emresources/Grants/Documents/FY2021_State%20Program%20Guidance.pdf#page=8

Funds for equipment must be used to enhance the capabilities of state and local emergency response agencies. Equipment requests must include a plan for sustainment. Local units of government may acquire advanced levels of responder equipment from 21 authorized equipment categories. For a list of SHSP Equipment Categories, see: https://www.oregon.gov/oem/emresources/Grants/Documents/FY2021_State%20Program%20Guidance.pdf#page=11

Program funds may be used to support the hiring of full or part-time personnel to conduct program activities that are allowable under the FY2021 HSGP (i.e. planning, training program management, exercise program management, etc.). For additional information about personnel requirements, see: https://www.oregon.gov/oem/emresources/Grants/Documents/FY2021_State%20Program%20Guidance.pdf#page=14

GrantWatch ID#:

GrantWatch ID#: 166501

Estimated Total Program Funding:

$4,602,500

Term of Contract:

Successful applicants typically are awarded grants for a period of approximately 12 to 24 months, depending on project milestones. Grant periods of performance will begin October 1, 2021. Projects must be completed by September 30, 2023.

Additional Eligibility Criteria:

Eligible applicants for direct awards include local and tribal units of government. “Local unit of government” means “any county, city, village, town, district, borough, parish, port authority, transit authority, intercity rail provider, commuter rail system, freight rail provider, water district, regional planning commission, council of government, Indian tribe with jurisdiction over Indian country, authorized Tribal organization, independent authority, special district, or other political subdivision of Oregon.”

Overtime and/or backfill for first responders or other agency staff to teach Citizen Corps or community trainings is not an allowable expense.

Unauthorized Exercise Costs:
- Reimbursement for the maintenance and/or wear and tear costs of general use vehicles (e.g., construction vehicles), medical supplies, and emergency response apparatus (e.g., fire trucks, ambulances) The only vehicle costs that are reimbursable are fuel/gasoline and mileage
- Equipment that is purchased for permanent installation and/or use, beyond the scope of the conclusion of the exercise (e.g., electronic messaging signs)
- Repair or replacement of equipment damaged or lost during an exercise

Unallowable Equipment Costs:
- Self-contained breathing apparatuses (SCBAs) requested for general use by fire departments
- Explosive Device Mitigation equipment for personnel outside of FBI approved bomb squads
- Equipment and software intended for general use or equipment already required by virtue of the occupation (i.e. bulletproof vests for law enforcement, turnout gear for fire)
- Equipment not supported or well documented in the Project Worksheet
- Land acquisition
- General-use software, general use computers and related equipment
- Weapons and ammunition
- Vehicle licensing fees
- Hiring of public safety personnel for the purpose of fulfilling traditional public safety duties
- Activities unrelated to the completion and implementation of the Homeland Security Grant Program
- Other items not in accordance with the AEL or previously listed allowable costs

Pre-Application Information:

Completed applications must be submitted no later than April 18, 2021, 11:59 p.m. PDT.

Applicants will receive notification of approved funding on or before July 1, 2021.

The State of Oregon does require a 10 percent match for end-user communication units included in projects submitted under the Communications Investment Justification.

The SHSP is a reimbursement grant.

Applicants must verify with the State Training Officer, Karen Layng, that all training is allowable prior to submission of the State Homeland Security Program grant application.

Contact Information:

Before starting your grant application, please review the funding source's website listed below for updates/changes/addendums/conferences/LOIs.

Apply online: https://oregonhsgp.us/User/Login?ReturnUrl=%2f

For program questions contact:
Kevin Jeffries
Homeland Security Grant Coordinator
(503) 378-3661
kevin.jeffries@state.or.us

For fiscal questions contact:
Carolyn J. Gresham
Program Accountant
503-378-3256
Carolyn.gresham@state.or.us

Amanda Mathis, State Exercise Officer
Operations and Preparedness Section
Oregon Office of Emergency Management
503-378-2201
amanda.mathis@state.or.us

Karen Layng, State Training Officer
Operations and Preparedness Section
Oregon Office of Emergency Management
503-378-3231
karen.layng@state.or.us

Carolyn Gresham, HSGP Accountant
Oregon Office of Emergency Management
503-378-3256
Carolyn.gresham@state.or.us

Erik Rau, Emergency Management Planner
Operations and Preparedness Section
Oregon Office of Emergency Management
503.373.7766
erik.rau@mil.state.or.us

Mailing address:
P.O. Box 14370
Salem, OR 97309-5062

Physical address:
3225 State Street, Rm 115
Salem, OR 97301

URL for Full Text (RFP):

Geographic Focus:

USA: Oregon

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