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Universal Prekindergarten (UPK) Services for 2016-2019

Grants to New York City Child Care Providers,
Museums, Libraries, for Full Day Pre-K Programs

Agency Type:


Funding Source:

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New York City Department of Education (NYCDOE), on behalf of the Division of Early Childhood Education (DECE)

Conf. Date:


Deadline Date:

02/03/16 2:00 PM ET


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Grants to New York City child care programs, including libraries and museums, to provide Pre-K programs for four-year olds in specific New York City zip codes. Vendors must prequalify to apply. On January 5 a conference will be held; questions should be submitted 48 hours prior. January 8 is the deadline for questions not answered at the conference.

Providers must be able to provide at least 180 days of full-day Pre-K for All services, including at least 176 days of instruction and four (4) days of professional development for teachers. Providers must operate five (5) days (Monday to Friday) in a typical week, and provide a minimum of six (6) hours and twenty (20) minutes and a maximum of seven (7) hours of Pre-K for All services each day.

Providers may request approval from the DECE field offices to operate 6 days per week in a typical week (Monday through Friday and either Saturday or Sunday) and/or to operate for fewer than six (6) hours and twenty (20) minutes per day (but in no case will a provider receive approval to operate for fewer than five (5) hours per day).

Note that the DOE will fund only 6 hours and 20 minutes of Pre-K for All programming, and you are not permitted to charge families for any services provided during this time. Should you offer care or educational services outside of the 6 hours and 20 minutes of Pre-K for All, the DOE will not fund those hours, and you may charge families for services provided at those times.

GrantWatch ID#:

GrantWatch ID#: 167046

Term of Contract:

July 1, 2016 - June 30, 2019. At the DOE’s discretion, the contract may be extended for two (2) additional one-year periods or one (1) additional period of two (2) years.


Additional Eligibility Criteria:

Eligible agencies shall include but will not be limited to:
● Article 43 School-Based Child Care Programs
● Article 47 Child-Care Centers
● Libraries (required to obtain DOHMH permit per NYC Health Code Article 47)
● Museums (required to obtain DOHMH permit per NYC Health Code Article 47)
● Direct Head Start (DHS) and Early Head Start Programs
● EarlyLearn Centers (ACS)
● Family Child Care Centers
● Group Family Day Care Centers (GFDC)
● Preschool Special Education Providers (4410)
● Providers of other services to children and families

To be eligible to apply to the RFP, your proposed program site must be physically located within the boundaries of one of the eligible zip-codes (found in Section 1(E) "Demand" of the RFP.

You do not need to apply to the RFP if you are a current DOE-contracted pre-K provider with a pre-existing contract that does not expire in June 2016, and which includes full-day seats as a part of your agreement at a particular site. However, you must apply to the RFP if you are proposing to offer full-day seats for a new site.

If you are an EarlyLearn Provider, you are eligible to apply to the RFP if you have one or more classrooms that are expected to be vacant and to not be used for EarlyLearn programming during the 2016-2017 school year.

If you are a Direct Head Start Provider (including EarlyLearn providers whose services include Direct Head Start), you are eligible to apply to the RFP if you will have one or more classrooms that will be vacant and not used for your Direct Head Start full-day or double half-day sections (classrooms in which two staggered half-day classes are served in the same day) during the 2016-2017 school year.

If you have Direct Head Start half-day Direct Head Start classrooms that are not used for double half-day sections, you are eligible to apply to the RFP to add DOE-contracted full-day seats to those classrooms. Similarly, where DOE-contracted half-day seats are integrated into class sections with Direct Head Start half-day seats, those DOE contracted seats are eligible for conversion to full-day seats upon application to the RFP.

Pre-K students funded directly by the DOE and pre-K students funded through EarlyLearn NYC or Direct Head Start must be served in separate classrooms unless integration of these seats in the same classroom is approved by DECE and New York City Administration for Children’s Services (ACS). On a case-by-case basis, the DOE may allow programs to combine one EarlyLearn or one Direct Head Start classroom with one DOE classroom.

Classes in these circumstances would need to maintain the Pre-K for All class ratio of eighteen (18) children to two (2) adults or up to twenty (20) children with three (3) adults.

Pre-proposal Conference:

Tuesday, January 5, 2016, at 5:00 - 7:00 PM ET
Murry Bergtraum High School for Business Careers
411 Pearl Street, New York, NY 10038

Pre-Application Information:

Information regarding the eligible zip codes can be found in the RFP, Section 1(D) – “Eligibility and Demand”.

If you are interested in proposing to this RFP, you must pre-qualify with the City’s HHS Accelerator On-Line System in order to download the RFP and submit a proposal. The HHS Accelerator can be found here:

If you have issues pre-qualifying with the HHS Accelerator System, please use the following link to reach the HHS Accelerator support team:

Questions received 48 hours prior to a Pre-Proposal Conference will be answered at the conference. Vendors will have 3 days following the Pre-Proposal Conference to submit in writing any questions that were not asked/addressed at the Pre-Proposal Conference to the email listed above.

Substantive information /responses to questions addressed at the conference will be released in an addendum to the RFP to all organizations that are prequalified to propose to this RFP through the HHS Accelerator system, unless in the opinion of the DOE, the question is of a proprietary nature.

Contact Information:

Before starting your grant application, please review the funding source's website listed below for updates/changes/addendums/conferences/LOIs.

Any HHS Accelerator technical inquiries should be emailed to:

Funding or Pin Number:


URL for Full Text (RFP):

Attached Files:

Geographic Focus:

USA: New York City;   New York

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