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Community Fund Grant

Grants to New York Nonprofits and Agencies in Eligible Regions
for Health, Education, and Welfare Needs

Agency Type:

Foundation / Corporation

Funding Source:

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The Community Fund of Bronxville, Eastchester, Tuckahoe

Conf. Date:

01/08/18

Deadline Date:

01/19/18 - Deadline for Member Agency Grants; Discretionary Grant Applications are accepted throughout the year.

Description:

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Grants to New York nonprofits and agencies in Bronxville, Eastchester, and Tuckahoe to serve the education, health, and welfare needs of residents. Criteria for determining funding include community needs, community impact, distribution of existing services, the population served, the quality of administration or service, collaboration, and financial condition.

There are four categories of grants:

l. Member Agency Grants: Agencies which receive funding for their operating and administrative budget as well as for program support are considered “Community Fund Member Agencies”. Member Agencies must meet the criteria for membership defined under “Criteria for Community Fund Agency Membership” and agree to abide by all the regulations of The Fund. In addition to their regular allocations, member agencies may also receive discretionary grant funding. The Fund reserves the right to review this membership annually.

2. Conditional Member Agency Grants: An organization not currently a member agency may apply for Conditional Agency Membership, which request will be reviewed by the Evaluation Committee and ultimately must be approved by the Board. If approved by the Board, funding may be provided for a minimum of one year and maximum of three years, pending full evaluation of administrative and program effectiveness. The organization must meet the criteria for membership defined under “Criteria for Community Fund Agency Membership” and agree to abide by all the regulations of The Community Fund.

3. Discretionary Grants: Discretionary grants are meant to fund either a specific time-limited project/program or provide seed money for a new initiative, see “Criteria for Discretionary Grant Applications.” Programs in this category shall generally be funded for one year and a maximum of $10,000. The applicant organization must meet the basic criteria for membership and the following requirements:

- The target area derives direct identifiable benefits from the organization’s services.
- The organization’s program is considered to meet a critical local need.
- The Program has clearly stated goals/objectives achievable within the grant period.

4. Community Program Grants: Certain discretionary grants may qualify to become a Community Program Grant after the first year of funding if determined by The Fund that it (1) meets a broad, on-going local need, and (2) the sponsoring group is not eligible to become a Member Agency.

GrantWatch ID#:

GrantWatch ID#: 167165

Estimated Size of Grant:

Discretionary Grants: up to $10,000.

Term of Contract:

Conditional Member Agency Grants: Funding may be provided for a minimum of one year and a maximum of three years.

Discretionary Grants: Programs in this category shall generally be funded for one year.

Additional Eligibility Criteria:

Any social service agency or non-profit organization serving the health, education and welfare needs of residents in the Villages of Bronxville and Tuckahoe, New York, the Town of Eastchester, New York, and areas located in the 10708 zip code may apply for funds.

All Community Fund Member Agencies shall meet the following basic criteria:

1. Objectives and Program - Services rendered by member agencies shall meet critical local needs and shall not duplicate services already being provided by an existing Community Fund Member Agency to the same population. The Member Agency shall give satisfactory evidence of its willingness to cooperate fully with other Agencies performing similar or related functions in The Fund’s Target Area and with other organizations in its specific field. The Member Agency shall have demonstrated by the quality of its program and services that it contributes to the well being of The Fund’s Target Area and warrants support through The Fund.

2. Incorporation and Tax Exemption - The Member Agency shall be an incorporated, not-for-profit, 501(c)(3) organization exempt from Federal and State income tax and registered as a charitable organization with the New York State Department of State (unless exempted by the Board of Directors of The Fund.) The Member Agency shall have a written constitution and/or by-laws that clearly define its mission, its organizational structure and the duties, authority and responsibilities of its governing body.

3. Administration - The Member Agency shall have a responsible and active governing body soundly constituted of reasonable size and rotation procedures. This governing body shall hold regular meetings on at least a quarterly basis and shall approve all policy decisions. The Member Agency shall have demonstrable community support as evidenced by volunteer participation and inter-agency relationships. The Member Agency shall have qualified professional staff. Under special circumstances some totally volunteer organizations may be funded. The Member Agency shall have an effective program for the use of volunteers, and shall maintain complete and accurate administrative and services records and reports. The Member Agency’s physical plant shall be adequate for the purpose for which the Agency is maintained. The office hours or hours of service shall be such as to meet the needs of those served by the Member Agency. The Member Agency shall keep accurate records of all receipts and expenditures. The Fund may require an annual audited statement, by an independent certified public accountant or other licensed public accountant, with such a record filed with The Fund. Agencies which are organized primarily for religious or political purposes shall not be eligible for participation. An agency operating under religious auspices must clearly distinguish both in its budget and program between those services of a health and welfare nature and those of a religious character.

4. Non-Discrimination - The Member Agency shall have a non-discrimination policy consistent with federal and state government relations. The Member Agency should function without regard to race, color, creed, sex or national origin, and should deliver services on the basis of need. The Member Agency shall have an Affirmative Action Plan for employment of staff, to the extent required by law.

5. Financial Condition - A Member Agency shall be in sound financial condition, and any indebtedness shall not be excessive. Fee policies shall be related to the cost of providing agency services as well as to the client’s ability to pay for the services. Full data on the Agency’s methods of self-support must be supplied by all funded Member Agencies.

Requests from Government/ Taxing Authorities and Schools
As a rule, The Fund does not fund services that are obligations of the local governments or school systems. These separately-incorporated taxing authorities have the power to levy taxes on residents to pay for mandated services. Where a service is not mandated to be provided by a local or other government/taxing authority and where that service is deemed to meet a specific community need that would not be met otherwise, The Fund can consider assistance. Likewise, where a school functions as a “community center” and provides social services or broad community education, The Fund can consider assistance.

Requests for Religious and/or Political Purposes
The Fund does not provide funds to groups which are organized primarily for religious or political purposes. An organization operating under religious auspices must clearly distinguish both in its budget and program between those services of a health and welfare nature and those of a religious character.

Requests for Recreational and Cultural Programs Recreational sports leagues and cultural programs which generate revenue through participation fees are considered by The Fund to be self-financing. To the extent that there are safety concerns related to these activities, The Fund may consider applications for funding to address these needs (i.e.: request to purchase items such as safety kits, defibrillators, etc. will be considered). Programs which target a specific social need and “at risk” social group and provide a service unavailable elsewhere in the community may too be considered for funding.

Requests for Capital Projects In general, The Fund does not provide funds for capital projects.

Pre-proposal Conference:

Monday, January 8th (8:30 – 9:30 AM): Annual Agency Meeting; Application Kick-Off and Networking Coffee, in the Undercroft Room at Christ Church, Bronxville.

(Please enter through the Columbarium side entrance off of Sagamore Road.)

Pre-Application Information:

Member Agency Grant - Member Agency Grant Applications must be submitted to office by the specified date. The office will advise applicants of the need for any further information and if a personal interview is necessary. Applicants will be advised of any funding allocations by letter after the Annual Meeting in May.

Discretionary Grant - Discretionary Grant Applications are accepted throughout the year. The office will advise applicants of the need for any further information and if a personal interview is necessary. Applicants will be advised of any funding allocations by letter within 60 days of the request.

2018 Community Fund Grant Application Schedule:

- Monday, January 8th (8:30 – 9:30 AM): Annual Agency Meeting; Application Kick-Off and Networking Coffee, 6 Fordal Road, Bronxville.
- Friday, January 19th – Grant Applications Due (for Member Agency Grants)
- February/March: Applicants meet with Community Fund Evaluators to review agency, process and proposed application/project.
- Tuesday, April 17th, 6:30 PM – Agency Presentation Evening: Agency Applicants make twenty minute presentations to the Evaluation Committee. (Bronxville School)
- End May/Early June: Allocations Announced, Allocation Letters and Agreements Sent to Agencies.

Please send/deliver six (6) hard copies of your application with supporting documents to the address below.

Contact Information:

Before starting your grant application, please review the funding source's website listed below for updates/changes/addendums/conferences/LOIs.

Melinda Burge, Executive Director
mburge@thecommunityfund.org
(914) 337-8808

The Community Fund Office
17 Sagamore Road
Bronxville, New York 10708

URL for Full Text (RFP):

Geographic Focus:

USA: New York: The villages of Bronxville and Tuckahoe, New York, the town of Eastchester, NY and areas located in the 10708 zip code (the “BET” Target Area)

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