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Festival, Parade and Celebration (FPC) Grants

Grants to California Nonprofits for Community Events that
Promote Cultural and Economic Enhancement in Eligible Regions

Agency Type:

Local

Funding Source:

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City of San Jose - Office of Cultural Affairs (OCA)

Conf. Date:

12/05/19

Deadline Date:

01/22/20 5:00 PM PST

Description:

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Grants starting at $2,500 to California nonprofits for community events, such as celebrations, festivals, and parades, in eligible regions. Funding is intended to promote cultural opportunities that benefit both residents and visitors. Eligible events are those that are held for the economic enhancement, cultural enrichment, and/or promotion of the City of San Jose.

The City of San José provides a limited number of Festival, Parade & Celebration Grant (FPC) awards each year in order to:

  • Expand access for all City residents to a wide range of cultural experiences in the form of community festivals, parades and celebrations;
  • Enhance San Jose’s overall cultural environment;
  • Support San Jose’s economic vitality; and
  • Increase the City’s visibility and reputation as a desirable destination for visitors.

Historically, FPC awards have supported a wide variety of parades, arts festivals, festivals celebrating cultural heritage relevant to San Jose residents, and other events that celebrate a community, a neighborhood or a shared cultural interest. These events are often held in public spaces and are always open to the entire public. Many FPC-supported events have free attendance, although some have fee-based admission to some parts of or the entire event.

GrantWatch ID#:

GrantWatch ID#: 167215

Estimated Size of Grant:

The minimum FPC grant award is $2,500. The grant award must be between $2,500 and $5,000 if the proposed event has not been produced in the last five years.

Term of Contract:

For One-Year Applications: Grants will support events that are planned to take place between July 1, 2020 and June 30, 2021. Projects that begin prior to June 30, 2021 but end shortly after June 30 are allowed.

For Two-Year Applications: Grants will support events that are planned to take place between July 1, 2020 and June 30, 2021 for FY 20-21. The application score will carry over to the second year for events that take place between July 1, 2021 and June 30, 2022

Additional Eligibility Criteria:

Applications that are complete and submitted by the deadline will be accepted from organizations that meet the following conditions:
- One year history of events programming in San Jose at the time of application;
- Designated as a not-for-profit corporation under Section 501(c) of the Internal Revenue Code;
- Organization’s event takes place during July 1, 2020 – June 30, 2021 in the city of San Jose and has cash expenses of at least $5,000;
- Organization’s event is not conducted solely as a fundraiser and is not intended to convey a religious message nor advocate a political position; and
- Organization a) is not a division/department within the City of San Jose; and b) will not fund the event with a take pART Grant from the City of San Jose.

Organizations that meet the following criteria, in addition to the criteria noted above, are eligible to submit a two-year application that covers both the FY 2020-2021 and FY 2021-2022 cycles:
- Received FPC grant awards in the past three consecutive funding cycles for the proposed event; and
- Have met the requirements of any current and previous grants administered by the Office of Cultural Affairs.

For Two-Year Applications:
- The application score received for FY 2020-2021 would carry over for FY 2021- 2022. The grant amount may differ each year as it is dependent on the total amount of funding available and the number of grants awarded each year.
- A progress report on the first year’s event activities and budget will be required at the end of FY 2020-2021, but submitting a full application for FY 2021-2022 will NOT be required.
- Two-Year applicants may choose to apply again the second year if trying for a better score. Keep in mind, however, that the second year score, even if lower than the previous score, will be used in the funding recommendation process.

Grant funds must be used for event-related expenses only and not for a previous year's operating deficit, administrative costs or other organizational costs unrelated to production of the event or for any capital equipment purchases. No part of the grant shall be used to promote or inhibit religion nor for any political advocacy.

FPC awards are not intended to support events where fundraising is the primary purpose of the event.

Pre-proposal Conference:

All organizations that have not applied for a grant within the last three years that are considering applying for a grant are encouraged to attend one of the pre-application workshops offered by OCA. First-time applicants are strongly encouraged to attend a workshop. At each workshop, staff will review the guidelines and demonstrate the online application system, WebGrants.

Identical workshops will be held:
- Wednesday, November 27, 2019, noon - 1:00 p.m., Room T-1254, City Hall Tower
- Thursday, December 5, 2019, 5:30 - 6:30 p.m., Room T-1254, City Hall Tower

Pre-Application Information:

Applications for the FY 2020-21 funding cycle are due Wednesday, January 22, by 5:00 PM.

First-time prospective applicants are strongly encouraged to contact Arlene Biala in advance of the deadline and to attend a pre-application workshop.

Applicants are strongly encouraged to submit their applications early - no later than 7 days prior to the deadline - to give themselves ample time to resolve any unexpected issues. You take a significant risk by waiting until the day of the deadline to submit.

The grant award may not exceed 50% of the total event expenditure budget.

Contact Information:

Before starting your grant application, please review the funding source's website listed below for updates/changes/addendums/conferences/LOIs.

Online application portal: http://grants.sanjoseca.gov/index.do

RSVP for workshops at: grantsworkshop@sanjoseca.gov or 408.793.4332.

Mail or deliver supporting materials to:
Arlene Biala
Office of Cultural Affairs
San José City Hall
200 E. Santa Clara, 12th Floor
San José CA 95113-1905

(408) 793-4344 main

URL for Full Text (RFP):

Geographic Focus:

USA: California: San Jose

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