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Grants to California Nonprofits for Community Events that Promote
Cultural and Economic Enhancement in Eligible Locations

Festival, Parade and Celebration (FPC) Grants

Agency Type:

Local

Funding Source:

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City of San Jose - Office of Cultural Affairs (OCA)

Conf. Date:

12/15/21

Deadline Date:

01/26/22 5:00 PM PST

Description:

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Grants of up to $5,000 to California nonprofit organizations to hold community events in eligible locations. Funding is intended to support a range of cultural opportunities that benefit residents and visitors alike, promoting the economic enhancement and cultural enrichment of the local community. Funds may be used for public festivals, parades, and celebrations in the city of San Jose.

The City of San José provides a limited number of Festival, Parade & Celebration Grant (FPC) awards each year in order to:

  • Expand access for all City residents to a wide range of cultural experiences in the form of community festivals, parades and celebrations;
  • Enhance San Jose’s overall cultural environment;
  • Support San Jose’s economic vitality; and
  • Increase the City’s visibility and reputation as a desirable destination for visitors.

Historically, FPC awards have supported a wide variety of parades, arts festivals, festivals celebrating cultural heritage relevant to San Jose residents, and other events that celebrate a community, a neighborhood or a shared cultural interest. These events are often held in public spaces and are always open to the entire public. Many FPC-supported events have free attendance, although some have fee-based admission to some parts of or the entire event.

GrantWatch ID#:

GrantWatch ID#: 167215

Estimated Size of Grant:

Grant awards are intended to serve as partial support for events. Grant requests:
- Must not exceed 50 percent of the proposed event’s expenses and, due to limited funds, grant awards will usually be significantly less.
- Must be a minimum of $2,500, which means that an event must have expenses of at least $5,000 to be eligible.
- Must be between $2,500 and $5,000 if the proposed event has not been produced in the last five years.

Term of Contract:

For One-Year Applications: Grants will support events that are planned to take place between July 1, 2022 and June 30, 2023. Projects that begin prior to June 30, 2022 but end shortly after June 30 are allowed.

For Two-Year Applications: Grants will support events that are planned to take place between July 1, 2022 and June 30, 2023 for FY 22-23. The application score will carry over to the second year for events that take place between July 1, 2023 and June 30, 2024

Additional Eligibility Criteria:

Applications will be accepted from organizations that meet the following conditions:
- One year history of events programming in San Jose at the time of application;
- Designated as a 501(c) not-for-profit public benefit corporation in good standing;
- Organization’s event takes place during July 1, 2022 – June 30, 2023 in the city of San Jose and has cash expenses of at least $5,000;
- Organization’s event is not conducted primarily as a fundraiser and is not intended to convey a religious message nor advocate a political position; and
- Organization a) is not a division/department within the City of San Jose; and b) will not fund the event with a take pART Grant from the City of San Jose.

Organizations that meet the following criteria, in addition to the criteria noted above, are eligible to submit a two-year application that covers both the FY 2022-2023 and FY 2023-2024 cycles:
- Received FPC grant awards in the past three consecutive funding cycles for the proposed event; and
- Have met the requirements of any current and previous grants administered by the Office of Cultural Affairs.

For Two-Year Applications:
- The application score received for FY 2022-2023 would carry over for FY 2023-2024. The grant amount may differ each year as it is dependent on the total amount of funding available and the number of grants awarded each year.
- A progress report on the first year’s event activities and budget will be required at the end of FY 2022-2023, but submitting a full application for FY 2023-2024 will NOT be required.
- Two-Year applicants may choose to apply again the second year if trying for a better score. Keep in mind, however, that the second year score, even if lower than the previous score, will be used in the funding recommendation process.

Grant funds must be used for event-related expenses only and not for a previous year's operating deficit, administrative costs or other organizational costs unrelated to production of the event or for any capital equipment purchases. No part of the grant shall be used to promote or inhibit religion nor for any political advocacy.

Pre-proposal Conference:

A Pre-Application Workshop will be held Wednesday, December 15, 2021 from 5:00 PM - 6:00 PM (via Zoom).

Kindly RSVP to grantsworkshop@sanjoseca.gov by Monday, December 13 to receive the Zoom webinar link. The funding source will not be able to send links on the day of the workshop. Please indicate your name, organization, and workshop date that you will attend when you RSVP.

All organizations that are considering applying for a grant are welcome to attend. All organizations that have not applied for a grant within the last three years that are considering applying for a grant are encouraged to attend one of the pre-application workshops offered by OCA. First-time applicants are strongly encouraged to attend a workshop. At each workshop, staff will review the guidelines and demonstrate the online application system, WebGrants.

Pre-Application Information:

Application Deadline: Wednesday, January 26, 2022, 5:00 PM. PST

Applicants are encouraged to attend the Grant Review Panel meeting, tentatively scheduled to meet during regular business hours on Thursday and Friday, March 10 and 11, 2022. The OCA will send the grant review schedule and location to applicants before the Review Panel meeting.

New users are required to register before using WebGrants. The average time for registration to be complete is three (3) business days.

Applicants are strongly encouraged to submit their applications early - no later than 7 days prior to the deadline - to give themselves ample time to resolve any unexpected issues. You take a significant risk by waiting until the day of the deadline to submit.

First-time applicants are encouraged to consult with the program staff well in advance of the application deadline if they have any questions about any requirements of the FPC Program.

Applicants may contact program staff during regular business hours for technical questions about WebGrants. Please allow at least two business days to receive a response.

The near-term forecast of the Transient Occupancy Tax (TOT), which is the source of the City's arts and cultural grants, is significantly impacted by restrictions on travel and mass gatherings due to COVID-19. Applicants are encouraged to plan conservatively in regard to the overall funding available for FY2022-23 Cultural Affairs grants.

Please Note: Multiple applications per organization are discouraged.

Recording to the FY 2022-23 Festival, Parade and Celebration pre-application workshop: https://sanjoseca.zoom.us/rec/share/bTh5oG-KdM9QXDbcmcYkDyLrtj6wPPt7R1-PcDC-hQ93k-cEwEUl-1bdyBNvCCxp.avRTl4IjWv-i7I8m

Contact Information:

Before starting your grant application, please review the funding source's website listed below for updates/changes/addendums/conferences/LOIs.

Online application portal: https://grants.sanjoseca.gov/index.do

For questions, please email arts.program@sanjoseca.gov.

San Jose City Hall
Office of Cultural Affairs
200 E. Santa Clara St., 12th Floor
San Jose, Ca 95113-1905
408 535-3500 - Main
800 735-2922 - TTY

URL for Full Text (RFP):

Geographic Focus:

USA: California: San Jose

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