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Community Waste Reduction and Recycling Grant Program

Grants to North Carolina Local Governments
to Recycle and Reduce Solid Waste

Agency Type:

State

Funding Source:

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N.C. Department of Environmental Quality (DEQ) - Division of Environmental Assistance and Customer Service (DEACS)

Deadline Date:

02/16/18 5:00 PM Receipt

Description:

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Grants to North Carolina local governments to support the improvement, expansion, and implementation of recycling and waste reduction programs within the state. Applicants are strongly encouraged to discuss proposals with the appropriate officer prior to applying.

The purpose of this grant program is to assist local governments with the implementation, expansion, and improvement of waste reduction and recycling programs in North Carolina. The Division of Environmental Assistance and Customer Service (DEACS) administers the Community Waste Reduction and Recycling Grant program through tfhe Solid Waste Management Outreach Program.

With the release of this Request for Proposals (RFP), DEACS is seeking proposals that request grant funding to help initiate or expand public waste reduction programs within the state.

Community Waste Reduction and Recycling Grant Program Parameters:

The 2018 Community Waste Reduction and Recycling (CWRAR) Grant Program seeks to fund projects that help communities build lasting capacity to divert materials from the waste stream and/or that increase public awareness of waste reduction and recycling. There are three categories of CWRAR Grants for 2018: Standard Project Grants, Priority Project Grants, and Special Large Priority Project Grants. Different levels of grant funding are available for each project category.

Standard Project Grants:

Standard Project Grants support a wide range of projects that increase and / or enhance public waste reduction and recycling. The following list provides examples of Standard Projects:

-Projects that demonstrate the potential to significantly increase a community’s overall diversion of materials from the solid waste stream;
-Projects that improve recycling program efficiency and / or cost effectiveness while supporting increased waste reduction;
-Projects that increase the diversion of materials that are banned from disposal in North Carolina;
-Projects that implement education and outreach efforts that will grow public awareness about waste reduction and recycling services and / or that work to decrease contamination;
-Projects that implement new curbside recycling programs or that help transition an existing curbside recycling program from collection using bins or blue-bags to a cart-based collection system;
-Projects that implement or expand public school recycling programs. If seeking funding for public school recycling, please see additional provisions for public school recycling projects in the Special Requirements section of the RFP;
-Projects that increase the efficiency or effectiveness of public electronics recycling programs. If seeking funding for electronics recycling, please see additional provisions for electronics recycling projects in the Special Requirements section of this document.

Priority Project Grants:

Priority Project Grants support investments in public recycling program areas that have been determined by the state recycling program to be of particular importance to growing and expanding efficient and effective waste reduction and recycling services throughout North Carolina.

Proposals that seek funding for the following Priority Projects are strongly encouraged:
-Projects that create or expand away-from-home recycling opportunities such as recycling infrastructure for parks, sports fields, streetscape / pedestrian recycling, and / or recycling at public venues. If seeking funding for away-from-home recycling, please see additional provisions for away-from-home recycling projects in the Special Requirements section of this document;
-Projects that implement or expand public curbside recycling service in unincorporated areas;
-Projects that implement or support Hub and Spoke Recycling Systems that consolidate commingled recyclable materials for bulk transfer to a Materials Recovery Facility (MRF);
-Projects that implement or expand recycling programs to collect and manage food waste from residential or commercial sources.

Special Large Priority Project Grant for Household Hazardous Waste Programs:

With funding assistance from the Division of Waste Management Mercury Switch Program as provided by NCGS 130A-310.54 and as amended by Session Law 2017-57, DEACS is offering a limited number of Special Large Priority Project Grants to support the implementation or expansion of permanent Household Hazardous Waste (HHW) Collection Programs. The number of Special Large Priority Project Grants that are funded will depend on the final availability of funds from the Mercury Switch Program and the number of fundable applications received.

The goal of the Special Large Priority Project Grant is to increase citizen access to HHW services through the implementation of new permanent HHW Programs or through the expansion of the operating hours of existing permanent HHW Programs. To qualify for a Special Large Priority Project grant, a newly established permanent HHW program must be open to collect HHW from the public at least four (4) separate days during any given Fiscal Year. For communities operating an existing HHW program to qualify, the HHW program must add a new location or it must significantly increase the number of days or hours of operation at the existing facility.

Grant Project Planning:

Available funding is limited and it is anticipated that the 2018 CWRAR Grant Round will be highly competitive. For this reason, it is important that project seeking grant funding be well thought out and well planned, and that applicants follow the instructions in this RFP when preparing proposals by providing all information as outlined in the section addressing Required Proposal Format. Proposals that seek grant funds for the replacement of existing equipment will be scored substantially lower than projects that implement new recycling services or projects that expand existing recycling services.

Use of Grant Funds:

Examples of approved uses of CWRAR Grant funds include site development costs, construction of facilities to handle recyclable materials, equipment purchases, equipment installation costs, key recycling program components, public awareness programs and materials that support public education such as signs or brochures.

GrantWatch ID#:

GrantWatch ID#: 168248

Estimated Size of Grant:

Grant Award Amounts:
-Standard Project: Applicants are eligible for a Standard Project grant award of up to $20,000.
-Priority Project: Applicants are eligible for a Priority Project grant award of up to $30,000.
-Special Large Priority Project: Applicants are eligible for a Special Large Priority Project grant award of up to $70,000.

Term of Contract:

It is anticipated that grant contracts resulting from this grant cycle will begin on July 1, 2018 and end on June 30, 2019.

Additional Eligibility Criteria:

Eligible Entities:

-Counties, municipalities, councils of governments and solid waste authorities in North Carolina are eligible to apply for funding from the CWRAR Grant Program.

-Applicants with an open CWRAR Grant contract from an earlier grant cycle must have invoiced for 90% of eligible grant funds by the proposal due-date (February 16, 2018) to be considered for grant funding during this new grant cycle. Applicants that have completed and closed previous CWRAR Grant projects may submit another proposal under this grant round. Proposals will not be accepted from applicants with an open CWRAR Grant from cycles prior to 2017.

-Federal and state agencies are not eligible for funding through this grant program.

-Public universities, community colleges and private colleges and universities are not eligible for
funding through this grant program.

-Not-for-profit entities are not eligible for funding through this grant program; however, these entities are eligible for funding through the Recycling Business Development Grant Round.

-Public school systems and individual public schools are not eligible to apply directly for funding through this grant program. However, local governments (counties or municipalities) may apply for funding to support public school recycling projects. If a county or municipality seeks funding for a public school recycling project, the local government will be responsible for making purchases associated with the grant project and will receive grant proceeds when seeking reimbursement.

Additional requirements also apply for projects seeking grant support for public school recycling projects - see Special Requirements section below.

Conditions on Submittals:

-ONLY ONE PROPOSAL PER ELIGIBLE ENTITY WILL BE ACCEPTED. Grant proposals may combine funding requests for multiple types of projects into one proposal. For example, a grant proposal seeking funding for away-from-home recycling receptacles plus an investment in some other public recycling program element unrelated to away-from-home recycling would be considered. If combining different grant project elements into one proposal, the available funding limits still apply and total request may not exceed the grant award amounts noted in the Available Funding section of this document.

-Multi-party initiatives such as joint projects involving two or more local governments where each local government contributes towards project funding are strongly encouraged. Any group participating in a regional or multi-party project proposal may not submit additional proposals.

-All applicants selected for funding will undergo a compliance review to ensure that they do not have an outstanding Notice of Violation (NOV) related to North Carolina solid waste statutes and rules. Any outstanding NOVs must be corrected to the satisfaction of the N.C. Division of Waste Management (DWM) prior to any grant being awarded. Applicants with outstanding NOVs are responsible for providing DEACS with information from DWM indicating that the community is in compliance and that the NOVs have been corrected before a grant contract can be initiated.

-Applications will not be accepted from local governments that have not submitted the required Solid Waste and Materials Management Annual Report for the most recent fiscal year.

-As a condition of grant award DEACS may work with applicants to revise initially submitted proposals before entering into a grant contract. Initial proposals must be received by the due date. Changes to proposals may include adjustments to project scope, project budget, project timeline and / or other elements of the proposal. Any changes to initial proposals must be approved by DEACS and the applicant and the resultant Final CWRAR Proposal will become an attachment to the grant contract.

-The annual CWRAR Grant cycle typically receives funding requests that exceed available funds. However, it is a priority for DEACS to support as many qualifying projects as possible. After close examination of funding requests and subject to agreement with the applicant, DEACS may award grant amounts lower than the original request. For any amount awarded, grantees must still provide the required cash match as explained in the Cash Match Requirement section.

Examples of activities for which CWRAR Grant funds MAY NOT be used include employee salaries, land acquisition costs, administrative expenses such as overhead, utility costs, studies or work performed by consultants, contracted collection costs, and / or payment for other contracted recycling services such as payment to a vendor for operating a household hazardous waste collection event.

Pre-Application Information:

CWRAR grant winners must provide a cash match equal to or exceeding 20 percent of the requested grant funding. For example, a grantee under this program requesting $20,000 in grant funding from DEACS must show a minimum expenditure of $4,000 of local funds on the project. To meet the cash match requirement, a minimum of one (1) local dollar must be spent for every five (5) dollars of grant funding awarded.

Communities preparing proposals for a 2018 CWRAR Grant are strongly encouraged to contact a DEACS Local Government Assistance Team staff member to discuss potential grant projects prior to submitting a grant proposal.

A Community Waste Reduction and Recycling Grant Request for Proposals (RFP) is released every fall and applications are due in February.

Proposals must be received by DEACS by 5:00 PM on Friday, February 16, 2018.

Grant winners are typically notified in April and funds become available on July 1st.

Contact Information:

Before starting your grant application, please review the funding source's website listed below for updates/changes/addendums/conferences/LOIs.

A listing of Local Government Team member contact information and areas of individual expertise is available here:
https://deq.nc.gov/conservation/recycling/nc-recycling-contacts.

Rob Taylor
919-707-8139
rob.taylor@ncdenr.gov

URL for Full Text (RFP):

Geographic Focus:

USA: North Carolina