Virginia Department of Health, Virginia Office of EMS
09/15/18 5:00 PM Receipt
Grants to Virginia nonprofit and governmental emergency medical service providers to reimburse qualifying items. This program provides financial assistance to qualifying EMS agencies based on demonstrated financial need. Funding may be requested to purchase EMS-related equipment and vehicles.
The Rescue Squad Assistance Fund (RSAF) is a multi-million dollar matching grant program for Virginia governmental, volunteer and nonprofit EMS agencies and organizations to provide financial assistance based on demonstrated need. Funding is also recommended on the documented need of the specific item being requested. The primary goal of this program is to financially assist governmental, volunteer and nonprofit EMS agencies to purchase EMS equipment and vehicles and provide needed EMS programs and projects. RSAF is primarily a reimbursement grant that requires the grantee to make the purchase for the awarded item(s) and then submit an invoice for reimbursement.
Special Priorities for Funding:
Migration to VPHIB’s version 3 (VAv3) Requirements:
In response to changes that have now taken place with the national EMS dataset and technical requirements, OEMS must make significant changes to Virginia’s EMS data collection programs, Virginia Pre-Hospital Information Bridge (VPHIB). Virginia’s VPHIB program is moving from its current version 2 to the new Virginia version 3 minimum dataset and technical format, or what we are calling “VAv3.” Funding may be used for a broad range of items including, but not limited to, hardware, software, licenses, support and services.
Emergency Medical Dispatch (EMD):
The primary goal of funding EMD is to provide a systematic way to handle calls for medical assistance and provide life-saving pre-arrival medical instructions for the patient while responders are en-route. EMD funding can include communication equipment, software, training and equipment necessary to install communications.
The primary goal of funding the Emergency Ops priority is to provide assistance to recognized deployment teams of Virginia’s Emergency Operations Response system. This equipment will assist the teams in deploying in a more efficient manner and better serve the communities to which they are deployed. Priority consideration will be given to teams already recognized by the Office of EMS.
Innovative (Special) Projects:
The Virginia Office of EMS encourages new and innovative Special Projects that will benefit our EMS system. Such Special Projects must be planned and developed to meet outlined objectives that will enhance EMS service and provide specific benefits to the system and users.
Multi-Jurisdictional/Agency Projects (MJAP):
Requests for the MJAP priority are the grouping of jurisdictions or agencies that are applying for the same type of items/equipment/programs/projects. Grants that are submitted by multi-agencies shows planning and forethought and will be look upon favorably. If your agency is applying for a MJAP priority, one agency must take the lead to complete the grant application - All regional grants MUST submit a Letter of Agreement from all jurisdictions/agencies involved in the grant request. This must be a signed statement from the Authorized Agent of the jurisdiction/agency stating the intended purposed of the grant and that they support the requested project.
Recruitment and Retention:
Preference for the Recruitment and Retention priority will be on new and innovative programs/campaigns focusing on the importance of management and leadership. Media campaigns, recruitment and retention booths/displays, training and incentive programs are some examples under this priority.
GrantWatch ID#: 168340
Grant awards are for a 12 month period beginning July 1 through June 30, and January 1 through December 31, respectively.
Eligibility and Requirements:
1. Applicant must be a Virginia nonprofit agency/volunteer or governmental organization involved in emergency medical services (EMS).
2. Applicant must submit verification of its Federal Identification Number (FIN). Verification can be provided in the following formats:
-Copy of the original letter from IRS issuing FIN;
-Copy of the latest tax returns (1st page only)
-Statement from the County Administrator or City Manager of the municipality stating that the applicant is nonprofit and verifies their FIN. (The number on this form or statement must agree with the FIN being used on the grant application.)
3. Applicant must submit a copy (1st page only) of the most recent Federal Tax Return from the IRS (Form 990). If your tax return is not received before the end of the grant cycle and no extension has been granted, your grant will be considered expired and you will not receive your reimbursement.
4. Applications submitted with line items less than $500.00 will be disqualified.
5. Applications must submit a quote with each item requested.
6. All Multi-Jurisdictional/Agency Grants must submit a signed Letter of Agreement from all parties participating in the grant project stating the intended purpose of the project and the support of the project.
7. All Communications Equipment Grants must be P25 Compatible
8. All requests shall comply with applicable plans, policies, procedures and guidelines adopted by the State EMS Advisory Board.
9. Separate and specific eligibility requirements for specific programs are covered in their respective sections.
3. The Office of EMS recognizes two types of agencies or organizations that are eligible to apply for an RSAF grant, Licensed EMS Agencies and Non-Licensed EMS Agencies:
-A Licensed EMS Agency is an agency that is authorized by the Office of EMS to provide emergency medical services in the state as an EMS Agency. Licensed EMS Agency’s will need to contact your Agency Super User to have your current EMS Portal account set up with E-Gift. See E-Gift User Guide for Licensed EMS Agencies
-A Non-Licensed EMS Agency is an agency that is not authorized by the Office of EMS to provide emergency medical services in the state (e.g. Regional Council, Community College, Sheriff’s Office, 911 Center, Volunteer Fire Department, etc...). See E-Gift User Guide for Non-Licensed EMS Agencies.
Items Not Eligible for Funding
-Leased equipment or vehicles
-Equipment or vehicles secured by a lien
-Guarantees or warranties
-Fire suppression apparatus or law-enforcement equipment
-Articles of clothing (t-shirts, hats, etc) that are not personal protective clothing
-Training courses for EMS provider certification
-Building utilities (electric, gas, water, telephone, etc.)
-Office management expenses
All Applications MUST be submitted via the new E-Gift Application.
Deadlines for submission of applications are March 15 and September 15 at 5:00 PM.
If the deadline falls on a weekend, state or federal holiday, the application must be received by 5:00 PM.
Notification to awardees will be placed on the E-GIFT on July 1 and January 1.
EMS-Grant Information Funding Tool:
Before starting your grant application, please review the funding source's website listed below for updates/changes/addendums/conferences/LOIs.
Apply online through E-Gift:
For assistance please contact:
Amanda Davis, Grants Manager
Linwood Pulling, Grant Specialist
P: (804) 888-9105
F: (804) 371-3108
Virginia Department of Health
Office of Emergency Medical Services
1041 Technology Park Drive Glen
Allen, Virginia 23059