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Equipment Assistance Grant

Grants to Kentucky School Food Authorities For Food
Service Equipment for Disadvantaged Populations

Agency Type:


Funding Source:

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Kentucky Department of Education (KDE) - Division of School and Community Nutrition

Deadline Date:

12/20/18 4:00 PM ET Receipt


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Grants of up to $25,000 to Kentucky School Food Authorities for the purchase, replacement, and renovation of food service equipment. Funding is intended to improve nutrition, food safety, and energy efficiency in underserved public and private schools, school districts, and residential child care institutions.

Kentucky will award funding to assist School Food Authorities (SFAs) participating in the National School Lunch Program in purchasing needed equipment to meet the new nutritional standards for schools as required by the Healthy Hunger-Free Kids Act of 2010. These funds will be awarded via a competitive grant process to SFAs giving priority to high need schools (e.g., schools in underserved areas, schools with limited access to other resources, and age of food service equipment) where 50 percent or more of the enrolled students are eligible for free or reduced price meals.

Equipment requests may include new equipment, renovation of equipment, or replacement of equipment. Regulations define equipment as tangible personal property having a useful life of more than one year and a per-unit acquisition cost which equals or exceeds the lesser of the capitalization level established by the non-Federal entity for financial statement purposes, or $5,000. However, for the FY2019 Equipment Assistance Grants, Congress has specified that the threshold for the purchase of equipment cannot be lower than $1,000. Grantees should keep in mind that this lower purchase threshold only applies to FY2019 equipment grant funds.

Allowable Uses of Funding:

As with all Federal grant funds, equipment competitively procured using these grant funds must be necessary, reasonable, and allocable. While using these grant funds to purchase a walk-in freezer for school food service, or a salad bar, may be an allowable cost, building an extension to a cafeteria would be a capital expense that should be borne by the school district.

SFAs are required to follow all Federal, State, and Local procurement laws when purchasing equipment with these grant awards.

Criteria/Focus Areas:

1. Equipment that improves the nutrition and quality of meals (E.g. replacing fryers with combination steamer-ovens).
2. Equipment that improves the safety of food served in the school meal programs (E.g. equipment that holds food at appropriate temperatures)
3. Equipment that improves the overall energy efficiency of the school food service operations (E.g. replacing current equipment with more energy efficient)
4. Equipment used to improve or expand participation in the NSLP and/or the School Breakfast Program (E.g. mobile carts for alternative meal service options)
5. Equipment that promotes smarter lunchroom (e.g. lunchroom changes that provide more convenience and appeal to the student population, highlighting healthier choices.)
6. Age of current food service equipment or lack of appropriate equipment (e.g. current equipment is outdated and limited, and limits menu variety)

Evaluation Criteria:

1. Opportunities to realize a meaningful impact on nutrition and quality of meals (e.g., replacing fryers with combination steamer-ovens)
2. Strategies for adopting Smarter Lunchrooms (e.g. lunchroom changes that provide more convenience and appeal to the student population, highlighting healthier choices, redesigning menus that target healthier entrees/options)
3. The availability of existing State and local funding for equipment purchases
4. Age of food service equipment

GrantWatch ID#:

GrantWatch ID#: 169090

Estimated Total Program Funding:


Estimated Size of Grant:

No grant will be awarded for greater than $25,000 per school.

Term of Contract:

The SFA must have the ability to complete their procurement and expenditure activities by the end of FY 2020 (September 30, 2020).

Additional Eligibility Criteria:

The competition is open only to School Food Authorities (public schools/districts, private schools, residential child care institutions) that participate in the National School Lunch Program.

These funds will be awarded to SFAs giving priority to high need schools (e.g., schools in underserved areas, schools with limited access to other resources, and age of food service equipment) where 50 percent or more of the enrolled students are eligible for free or reduced price meals. KDE will use the month of October 2017 to document eligibility. Please refer to the KDE School and Community Nutrition web site at Qualifying Data for that figure (see Qualifying Data in Supporting Documents below).

In addition, SFAs may submit applications for schools that did not receive a previous NSLP Equipment Assistance Grant award under the ARRA Act of 2009 and the FY 2010, FY 2013, FY 2014, FY 2015, and FY 2016 Agriculture Appropriations Acts.

The United States Department of Agriculture (USDA) has selected the State of Kentucky to receive federal funds for the 2018 NSLP Equipment Assistance Grants.

In accordance with Federal civil rights law and U.S. Department of Agriculture (USDA) civil rights regulations and policies, the USDA, its Agencies, offices, and employees, and institutions participating in or administering USDA programs are prohibited from discriminating based on race, color, national origin, sex, disability, age, or reprisal or retaliation for prior civil rights activity in any program or activity conducted or funded by USDA.

Funds may not be used for:

1. Renovation of existing kitchen or construction of a new one.
2. Equipment already paid for.
3. Point-of-sale system software or hardware; student identification system hardware or software.
4. Any administrative costs associated with applying for the grant or, if successful, implementing the grant.

Pre-Application Information:

The Kentucky Department of Education must receive in its email inbox the original and blind application by 4:00pm ET, December 20, 2018. Applications received after this time and date will not be reviewed or considered for award.

Complete one application for each piece of equipment for which you are requesting grant funds. One original and one blind copy shall be submitted for each application. Applicants are responsible for contacting the Kentucky Department of Education confirming the receipt of their applications. Upon response, the KDE will confirm the receipt of the email and attachments (if any). Please note the KDE does not open attachments to check for accuracy.

All questions, including those pertaining to the budget, must be submitted via email to by 12:00 pm Noon ET, November 26, 2018. All questions and responses will be posted on the KDE website on or around November 30, 2018.

Grant applications will be limited per SFA as follows (listed by Number of Schools per SFA that meet the Eligibility Requirements):

- 1 to 10: Up to 2 applications per SFA
- 11 to 20: Up to 3 applications per SFA
- 21 to 50: Up to 4 applications per SFA
- 51 to 150: Up to 5 applications per SFA

It is the responsibility of the applicant to periodically review the KDE Competitive Grants webpage for revisions to the RFA; posted questions and responses; and further clarification of requirements, both programmatic and technical.

Payments will be made on a reimbursement basis up to the award amount.

Contact Information:

Before starting your grant application, please review the funding source's website listed below for updates/changes/addendums/conferences/LOIs.

Submit application, and all questions in writing, to:

Kentucky Department of Education

Jason Kendall
Office of Finance and Operations​
Division of Budget and Financial Management
300 Sower Blvd., 5th Floor
Frankfort, KY 40601
(502) 564-2351

URL for Full Text (RFP):

Geographic Focus:

USA: Kentucky