West Virginia Division of Culture and History (WVDCH) - West Virginia Commission on the Arts (WVCA)
Grants to West Virginia nonprofit organizations and government agencies for arts projects and programs in communities throughout the State. A Letter of Intent must be submitted prior to the full proposal. Funding is intended to support long-range planning, staffing support, re-granting programs, and cultural assessment of West Virginia communities.
The Community Arts Project Support Organizational Development grant program includes the following 4 areas:
- Long-Range Planning:
Qualified activities include hiring outside consultants and planners to evaluate a nonprofit arts organization’s administrative, artistic, programmatic and financial management as well as marketing and fundraising efforts as part of a long-range plan.
Qualified activities are re-granting programs run by nonprofit arts organizations with missions of supporting community arts.
- Staffing Support:
Qualified use of funds includes salary and benefit costs for nonprofit arts organization staff.
- Community Connections:
Qualified use of funds includes costs associated with assessing a community’s cultural needs and resources.
Community Connections (Cultural Planning) Eligible Expenses:
- First year: Up to 50% of consulting fees and administrative costs related to the cultural planning process, including the cost of printing/copying, public meeting notices, surveys, re-granting and artist-stipend guidelines, mailing and design fees.
- Second year: Up to 50% for re-granting funds to support project that meet the goals outlined in the cultural plan.
- Up to 50% of administrative costs associated with evaluating the first year of community planning, re-granting or the artist stipend program and fall into one of the administrative categories outlined for first-year participants.
GrantWatch ID#: 169180
-The total salary may not exceed 25% of the applicant’s annual budget.
-Organizations with paid managers may apply for 50% of the salary for an arts management intern not to exceed $3,000.
- Eligible Expenses: 50% of new employee salary and benefits up to $20,000 for the first year, 40% the second year and 30% the third year.
Long-Range Planning Assistance:
-50% funding for consultant fees and expenses up to a maximum of $10,000.
-First-year funding is limited to $5,000 for coordinating a community cultural planning process and implementing goals outlined in the cultural plan, including up to $1,000 for support projects developed from the cultural planning process.
-Second-year funding is limited to $5,000 to continue furthering the goals outlined in the cultural plan.
-Funding is limited to $6,000.
Funding is for projects occurring July 1, 2019 – June 30, 2020.
Staffing Support: First-year support is available for 11 months for one staff position, beginning August 1 and ending June 30. Applicants must re-apply for second and third year funding.
Cultural Planning grants: Second-year funding is available to continue furthering the goals outlined in the cultural plan.
- West Virginia organizations with arts-related missions that are registered as a 501(c)(3)
- An agency of municipal or county government, including county school boards, which serves as the fiscal agent of an arts or history organization
Applicants must have:
- Been in existence for at least one year (more stringent requirements apply in some programs);
- Submitted all final reports in conjunction with previous WVDCH/WVCA Arts grants; and
- Be in good standing with the West Virginia Secretary of State’s office.
Long-Range Planning applicants must have a professional staff or have been in existence for at least two years.
Staffing Support applicants seeking salary and benefit costs assistance must be at least three years old, have an annual budget of at least $25,000, a long-range plan in place that incorporates the need for and responsibilities of staff, and successfully managed at least one WVCA programming grant in the past three years.
A private individual or group, or any for-profit organization
Ineligible Project Activities:
-Projects that take place outside of West Virginia
-Expenses incurred before the starting date of the grant funding cycle.
Ineligible Expenses for Staffing Support: Existing positions are not eligible under this program. Applications are for one year only.
- December 1: Letter of Intent Deadline
- March 1: Application Deadline
- May 1: Panel Review held
- July: Notification of Award
- 30 Days: Grant recipients must submit a Final Report within 30 days of Project End Date
The Commission will fund up to 50 percent of eligible costs.
Applicants need to complete an Individual Project Form, Individual Project Budget and Individual Project Narrative for each project.
All publications and application forms are available in alternative formats upon request. Contact the ADA Coordinator by phone.
Applicants are required to provide a minimum 50% cash match for the total project cost. All consultant and other professional fees require contracts, signed and dated with the date of the service and amount owed. All travel costs not included in contracts require documentation of quotes. Consultant contracts $8,000 or more are funded at 33%.
Applicants from counties identified by the Appalachian Regional Commission as distressed can request 75% of the total project cost with a 25% cash match. Awards are limited to three years at the lower matching cash requirement. The current list of distressed counties includes Boone, Braxton, Calhoun, Clay, Gilmer, Lincoln, Logan, McDowell, Mingo, Roane, Webster, and Wyoming.
All applicants must submit a Letter of Intent by December 1; complete the application and submit; deadlines represent a postmark deadline.
Applicants for Staffing Support must read and review Staffing Support Supplemental Guidelines. Additional information regarding Staffing Support:
-Existing positions are not eligible under this program.
-Volunteer-run arts organizations requesting assistance for one paid arts administrator position, either full- or part-time, must have developed a plan for how the new staff position will fit into the management of the organization and relate to the board of directors.
-Organizations with existing professional staff may request assistance for additional permanent staff position(s) if the organization’s long-range plan reflects the need and the current manager/director has been on the job for at least one year.
-Applicants requesting grant assistance must publicly announce the new position(s) and abide by all laws during the hiring process.
-Two or more arts groups in close proximity may apply for a shared position that is not a top management position, but may include education or marketing coordinators, and administrative staff, among others.
-Successful applicants receive technical assistance provided by a Staff Support Project Monitor who works to ensure a successful transition from a volunteer-run organization to a professionally staffed organization or to smoothly incorporate additional staff into an organization.
Before starting your grant application, please review the funding source's website listed below for updates/changes/addendums/conferences/LOIs.
Submit completed package to:
West Virginia Department of Arts, Culture and History
Commission on the Arts
The Culture Center
1900 Kanawha Boulevard, East
Charleston, WV 25305-0300
Jack J. O’Hearn
304-558-0240, extension 155
USA: West Virginia