North Dakota Department of Commerce - Division of Community Services
05/17/18 5:00 PM CT Receipt
Grants of up to $25,000 to North Dakota nonprofit organizations and government agencies to provide emergency housing and other services to homeless people and those at risk of becoming homeless. Funding is intended to help unsheltered, sheltered, and at-risk individuals regain stable, permanent housing after experiencing a housing crisis or homelessness.
North Dakota Homeless Grant will be utilized to provide services to the homeless and those at risk of becoming homeless in the following eligible activities. It is important for applicants to remember that NDHG funds are to be used for direct assistance, only when there is no other assistance available for the individual or household. Applicants should refer to 24 CFR Part 576.100 - 576.109 of the ESG Interim Rule for further clarification on the following eligible activities:
1. Homelessness Prevention Component (24 CFR Part 576.103) - Funds may be used to provide relocation and stabilization assistance and rental assistance to prevent an individual or household from becoming homeless. Applicants can assist individuals and households who meet the following qualifications under homelessness prevention:
a. Individuals or households who have an income below 50% of Area Median Income (AMI) as determined by HUD, with adjustments for smaller and larger household size. An individual or family’s annual income must be compared to area income limits.
b. Individuals or households who qualify as a homeless or at-risk of becoming homeless as specified in 24 CFR Part 576.103 and 576.2.
2. Rapid Re-Housing Assistance Component (24 CFR Part 576.104) - NDHG funds may be used to provide relocation and stabilization assistance and rental assistance to help a homeless individual or household move as quickly as possible into permanent housing and achieve stability in that housing. Rapid Re-Housing Assistance may be provided to individuals and households lacking a fixed, regular and adequate nighttime residence or any individual or family who is fleeing or attempting to flee domestic violence, assault or other life threatening conditions that relate to violence.
Housing Relocation and Stabilization Services (24 CFR Part 104) - Homelessness prevention and rapid re-housing are eligible NDHG activities that focus on serving different individuals or households. Homelessness prevention and rapid re-housing provide assistance in accordance with the housing relocation and stabilization services requirements in 24 CFR Part 576.105, the short-term and medium-term rental assistance requirements in 24 CFR Part 576.106 and the written standards and procedures under 24 CFR Part 576.400, which states that NDHG funds may be used for payment of the following under both homelessness prevention and rapid re-housing components:
- Rental application fees.
- Security deposits equal to no more than 2 months' rent.
- Last month’s rent. If necessary to obtain housing for a program participant, the last month’s rent may be paid from ESG funds to the owner of that housing at the time the owner is paid the security deposit and the first month’s rent. This assistance must not exceed one month’s rent and must be included in calculating the program.
- Standard utility deposits.
- Utility payment - NDHG funds may pay up to 24 months of utility payments per program participant, per service, including up to 6 months of utility payments in arrears per service. Total utility payment assistance to a program participant cannot exceed 24 months during any 3-year period.
Short-Term Rental Assistance (24 CFR Part 576.106) - NDHG funds may provide a program participant with up to 3 months of rental assistance. Applicants may establish their own caps, conditions and time limits for rental assistance as long as they do not exceed the following parameters:
- Rental assistance: short-term (up to 3 months of rental assistance); tenant-based or project-based
- Rental Arrear Payments - Payment of rental arrears consists of a one-time payment for up to six months of rent in arrears, including any late fees on those arrears.
- Rental assistance cannot be provided to a program participant who is receiving tenant-based or project-based rental assistance through other public sources or receiving replacement housing payments under the Uniform Relocation Act.
- Rental assistance will be included in the Homeless Prevention and Rapid Re-Housing components. This funding can be used to pay above the Fair Market Rent established by HUD, only if all other resources for finding rental assistance at the Fair Market Rent have been exhausted. Program participants should be encouraged to pay a portion of their rent if possible. Subrecipients must complete and file a rent reasonableness form for rental assistance above FMR.
- Applicant must enter into a Rental Assistance Agreement with the landlord for each unit receiving NDHG rental assistance. Such agreement must meet the requirements of 24 CFR 576.106(e).
- Each program participant receiving NDHG rental assistance must have a legally binding written lease for the rental unit.
- Separate leases must be completed for each tenant if two or more are living together in an apartment and if one or more tenants are eligible for NDHG funding and the other tenants are not eligible for NDHG funding.
- Use with other subsidies. Except for a one-time payment of rental arrears on the tenant’s portion of the rental payment, rental assistance cannot be provided to a program participant who is receiving tenant-based rental assistance, or living in a housing unit receiving project-based rental assistance or operating assistance, through other public sources. Rental assistance may not be provided to a program participant who has been provided with replacement housing payments under the URA during the period of time covered by the URA payments.
Evaluation and documentation of client eligibility for assistance is required to be re-assessed at least every three months for program participants receiving homelessness prevention assistance, and not less than once annually for program participants receiving rapid re-housing assistance to ensure that they continue to meet the eligibility criteria, review program and appropriateness standards, and to re-evaluate the need for continued NDHG assistance.
3. HMIS Component - NDHG funds may be set-aside to be used to administer HMIS. Current administrator is the North Dakota Coalition for Homeless People.
NDHG will follow all Emergency Solutions Grants (ESG) program information along with the following along with the following additional activities.
1. Transportation - This activity will be included in the Shelter Operations, Homeless Prevention and Rapid Rehousing components. The transportation costs of travel by program participants to another state. This will be a one-time payment per program participant. In order to pay for transportation cost to relocate people to destination outside the state, the program participant must agree to:
a. Program participant must provide written documentation that they have housing in place at their destination.
b. Program participant must sign a form agreeing that this is a one-time assistance and acknowledge that they will not be eligible for the same assistance in the future (SFN 60465).
c. Program participant must agree to let us keep track of this assistance and allow us to share this information with other homeless service providers in the state.
2. Rental Assistance - This activity will be included in the Homeless Prevention and Rapid Re-Housing components. This funding can be used to pay above the Fair Market Rent established by HUD, only if all other resources for finding rental assistance at the Fair Market Rent have been exhausted. Program participants should be encouraged to pay a portion of their rent if possible. Subrecipients must complete and file a rent reasonableness form for rental assistance above FMR.
NOTE: Separate leases must be completed for each tenant if two or more are living together in an apartment and if one or more tenants are eligible for NDHG funding and the other tenants are not eligible for NDHG funding.
3. Income Limits - Assistance may be provided to individuals and families who meet the criteria for at risk of homelessness and homeless definition according to the ESG rules and have an annual income below 50% of median family income for the area.
GrantWatch ID#: 169762
Applications from the FY 2018 NDHG allocation are limited at $25,000.
Grant agreements will be for a term not to exceed 12 months. Applicants must expend DCS funds for eligible activities within the grant period.
Applicants must be federally recognized nonprofits or units of local government. Government organizations such as public housing agencies and local housing finance agencies are not eligible applicants under the NDHG Program. Applicants must be in compliance with the ESG Interim Rule (Final Rule when published), the State’s NDHG written standards, and applicable state and federal policies and procedures, including compliance with federal and state non-discrimination laws.
By virtue of submitting an application, applicants agree to: adopt and consistently apply the State’s written standards for the administration of the NDHG program; and maintain standard accounting practices including internal controls and fiscal accounting procedures; track agency and program budgets by revenue sources and expenses; and have an available cash flow to effectively operate their programs since NDHG funding is provided on a reimbursement basis.
Applicants with outstanding monitoring or audit findings issued by the Internal Revenue Service, HUD, or DCS are not eligible NDHG applicants and will not be eligible to receive an allocation of NDHG funding. Applicants are encouraged to contact DCS to ensure no unresolved monitoring findings exist or to work to resolve any outstanding items.
Eligible applicants must be able to demonstrate prior experience serving individuals and households at-risk of or experiencing homelessness. Also, applicants must have staff with demonstrated expertise in case management skills.
Applicants will be required to utilize the HMIS and the Statewide Continuum of Care’s centralized or coordinated assessment system. Domestic violence service providers must establish and operate a comparable database that collects client-level data over time and can generate unduplicated aggregate reports based on the data.
Applicants are strongly encouraged to be active members of the North Dakota Continuum of Care and their local homeless coalition.
Organizations that are religious or faith-based are eligible, on the same basis as any other organization, to receive NDHG funds. Neither the Federal Government nor a State or local government receiving funds under NDHG shall discriminate against an organization on the basis of the organization's religious character or affiliation.
One copy of your FY 2018 Application is due to the North Dakota Department of Commerce, Division of Community Services no later than 5:00 PM Central Time, Thursday, May 17, 2018.
Each Applicant must match its North Dakota Homeless Grant amounts with a 25% of funds received from sources other than this program. Matching funds may be obtained from any source, including any Federal source other than the NDHG Program, as well as state, local and private sources. However, the applicant must ensure the laws governing any funds to be used as matching contributions do not prohibit those funds from being used to match NDHG funds.
The matching requirement may be met by one or both of the following:
1. Cash Contributions
2. Non-Cash Contributions – The value of any real property, equipment, goods or services, as well as the purchase value of any donated building.
Payment of NDHG funds will be completed as a reimbursement.
Before starting your grant application, please review the funding source's website listed below for updates/changes/addendums/conferences/LOIs.
Mail Completed Application to:
Department of Commerce (DCS)
1600 East Century Avenue, Suite 2
PO Box 2057
Bismarck, ND 58502-2057
USA: North Dakota