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Project-Based Grant: Projects, Events or Festivals (PEF) - Cycle 2

Grants to Washington, DC Nonprofits and Individuals
for Arts and Humanities Events and Projects

Agency Type:

State

Funding Source:

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District of Columbia (DC) Commission on the Arts and Humanities (CAH)

Conf. Date:

10/04/17

Deadline Date:

10/20/17 4:00 PM EDT

Description:

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Grants of up to $20,000 to Washington, DC nonprofit organizations and grants of up to $10,000 to individual arts and humanities professionals to implement arts and humanities projects serving diverse communities. Workshops are scheduled for October 4, October 6, October 12, and October 13. First-time applicants are strongly encouraged to attend. CAH accepts applications for projects of all sizes that demonstrate District impact and engage District residents and visitors.

CAH encourages community-based projects that share characteristics such as geographic location, common interests or a community impact. Arts and humanities projects may include, but are not limited to: concerts, visual arts exhibitions, literary readings or festivals that feature dance, folk art, film, music, theatre and other art forms. Applicants who are unsure if their project may qualify for this grant program are encouraged to contact a CAH grants manager.

Projects, Events or Festivals Goals:
-Provide access to high-quality arts and humanities experiences for all District of Columbia residents;
-Improve quality of life by supporting vibrant community projects within the arts and humanities; and,
-Strengthen the creative economy through investments in local individuals and organizations.

Successful Projects, Events or Festivals Applications:
-Clearly articulate the design, deliverables and schedule of the project, including the impact of the project on the community and on the artists and/or organization involved in the execution.
-Demonstrate knowledge about the community and community members where the project is sited and reflects this understanding of its location and participants throughout the application.
-Employ new methods and technology to ensure project accessibility and engagement for all.
-Describe one distinct project. Do not provide a “laundry list” of programming happening throughout the year.

Examples of allowable costs for Projects, Events or Festivals:
-Artistic and administrative personnel salaries or wages;
-Artists/consultants;
-Space rental and fees;
-Travel and transportation directly related to project implementation;
-Equipment purchases that equal up to 25% of the grant award which are directly related to project implementation; and,
-Overhead, maintenance and administration not exceeding 35% of the grant and match.

Inclusion, Diversity, Equity, Access:
In addition to detailed plans for ADA compliance, applications should demonstrate how the project will be inclusive, diverse, equitable and accessible throughout District of Columbia beyond participants with disabilities. Successful applications consider the broader definition of accessibility by addressing financial, geographic, cultural and developmental access.

GrantWatch ID#:

GrantWatch ID#: 171430

Estimated Size of Grant:

Organizations may request up to $20,000.

Individuals may request up to $10,000.

Term of Contract:

The grant period for this grant program opportunity is from January 1, 2018 to September 30, 2018. CAH prohibits the use of grant funds for activities that occur outside of this period of time.

Additional Eligibility Criteria:

Eligibility Requirements:

-Organizations participating in the FY18 General Operating Support (GOS) program may apply for new or expanded project opportunities that were not submitted as part of their FY18 GOS application.

-Individuals and organizations are prohibited from submitting applications for projects previously reviewed, scored and ranked through a prior FY18 grant cycle, including FY18 PEF Cycle 1. All projects submitted to FY18 Projects, Events and Festivals Cycle 2 must be new and therefore receiving their first review by a CAH Advisory Review Panel. Applications in draft status that were never submitted to CAH are therefore eligible for submission for this round.

-Applicants are prohibited from submitting PEF applications for projects that feature temporary or permanent PUBLIC ART projects. For PUBLIC ART, review the Public Art Building Communities (PABC) grant program for more information.

-Applicants are prohibited from submitting PEF applications for projects that provide activities for children or youth. Any application proposing a project, event, or festival for children or youth will be deemed ineligible.

-Eligible projects by individuals are projects that work independently of the applicant’s affiliated organization. Individuals who are staff of a nonprofit organization may not apply for funding for projects that are part of that organization's programming. Individuals who are staff or proprietors of a for-profit company cannot apply for funding for projects that are a product or service of that company.

Applications not adhering to this policy will be automatically deemed ineligible.

Individuals may apply if they meet all of the following eligibility requirements at the time of application. Applicants must:
-Be arts and humanities professionals (e.g., presenters, producers and educators), aged 18 or older;
-Be legal DC residents for at least one year prior to the application deadline and must maintain residency during the entire grant period (proof of residency is required);
-Have a permanent DC address as listed on proper identification or tax returns. PO boxes may not be used as a primary address;
-Abstain from any use of secondary party that acts on an individual’s behalf (“fiscal agent”) in the performance and execution of financial duties.

Organizations may apply if they meet all of the following eligibility requirements at the time of application. Applicants must:
-Have a commitment to provide arts, humanities and education programs to the residents of Washington, DC, and ensure that at least fifty-one percent (51%) of the organization’s activities occur within the District of Columbia; and
-Be incorporated in the District of Columbia, and
-Be a registered (non-foreign entity) District of Columbia nonprofit business, and
-Have principal offices that are PO boxes and the addresses of board members or volunteers may not be used as a primary business address, and
-Be in good standing with CAH. Applicants with incomplete or delinquent reports, in any funding program, as of Monday, October 16, 2017, are ineligible to receive an additional award from CAH in FY 2018; and, located in the District of Columbia, as demonstrated by the address on the organization’s official 990 document.
-Possess a federal tax exemption status (501(c)(3)) for at least one year prior to the application deadline date, and
-Be a registered organization in good standing with the District of Columbia Department of Consumer and Regulatory Affairs’ (DCRA) Corporation Division, the Office of Tax and Revenue (OTR) and the Internal Revenue Service (IRS), and
-Obtain a Citywide Clean Hands certification;
-Are in good standing with CAH. Applicants with incomplete or delinquent reports, in any funding program, as of Monday, October 16, 2017, are ineligible to receive an additional award from CAH in FY2018;
-Abstain from any use of secondary party that acts on an organization’s behalf (“fiscal agent”) in the performance and execution of financial duties; and,
-Are not colleges, universities, service organizations, foreign governments or other District of Columbia government agencies, including District of Columbia Public Schools.

For festival requests, applicants must also meet the following eligibility requirements:
-A minimum of 1,000 people must benefit from the festival;
-Artistic programming must comprise a minimum of six (6) hours of the festival;
-Festival events and programs must be publicly advertised and open to the general public;
-The festival may not be a block party, fundraiser or charity benefit;
-Funding may be used for project expenses only, which includes support for salaries and operations directly related to the festival events and programs. Funding may not be used for food, beverages, capital costs, building renovations/improvements, cash prizes, gifts, security, items for sale (for example, t-shirts and posters) or any operational costs associated with the administrative office (such as staff salaries, office rent and utilities, office equipment, office supplies, etc.); and,
-All festival activities must comply with District of Columbia permits, policies and safety requirements. Be sure to include these items in the project budget, where applicable.

Examples of unallowable costs for Projects, Events or Festivals:
-Overhead, maintenance and administration exceeding 35% of the grant and match;
-Food and beverages;
-Auxiliary and/or affiliate organizations;
-Tuition, awards, and scholarships;
-Re-granting;
-Debt reduction;
-Fundraising project expenses;
-Equipment purchases over 25% of the grant award;
-Expenses not directly related to the execution of the project;
-Operational reserve – PEF awards cannot go toward operational reserves;
-Temporary or permanent public art projects;
-Activities for youth; and,
-Funding to universities, foreign governments or DC government agencies, including DCPS.

Pre-proposal Conference:

Workshop dates, times and locations listed below are subject to change. All workshops are free and open to the public; however, participants are encouraged to RSVP. Photo identification is required for in-person workshops.

Workshop attendance is strongly recommended for first-time applicants.

-General Workshop: Wednesday, October 4, 6:00 PM – 8:00 PM at CAH.
-Web Chat: Friday, October 6, 2:30 PM – 3:30 PM
-General Workshop Thursday, October 12: 10:00 AM – 12:00 PM at DMGEO.
-Web Chat: Friday, October 13, 2:30 PM – 3:30 PM.

FY18 Workshops will be located at:

DC Commission on the Arts and Humanities (CAH)
200 I (Eye) Street SE, Suite 1400
Washington, DC 20003

Office of the Deputy Mayor for Greater Economic Opportunity (DMGEO)
2235 Shannon Place SE, Suite 3040
Washington, DC 20020

Pre-Application Information:

Individuals are not required to match grant funds.

Organizations have a 1:1 cash match requirement. This is designed to assist an organization’s fundraising by leveraging funding from additional sources. Neither in-kind services nor other CAH funds may be used to satisfy the matching requirement.

Assistance to Applicants:

CAH staff members are available to assist grant applicants through group or individual technical assistance. CAH staff members will not write applications for applicants. CAH staff members are available for thirty (30) minute appointments on government business days up to one (1) week prior to the grant application deadline. An applicant is permitted to contact CAH to schedule a meeting to review draft applications for technical assistance.

Please note that CAH requests the applicant prepare and deliver (by email) their full draft application proposal along with any questions in advance of scheduling a meeting for agency staff assistance. (Final applications may not be submitted by email.)

Applications must be submitted via CAH’s online portal by 4:00 PM EDT on the deadline date.

Applicants will be notified of a grant application decision via a conditional grant award email, letter of intention to fund, letter of ineligibility or letter of denial, on or after Friday, December 15, 2017 – depending upon the program.

Contact Information:

Before starting your grant application, please review the funding source's website listed below for updates/changes/addendums/conferences/LOIs.

The live Web Chats will be held at:
https://dcarts.dc.gov/livechat

Apply Online:
https://www.gdg.do/prod1/portal/portal.jsp?c=4193775&p=6947885&g=6947905

Questions about the PEF (Individual) should be directed to:
Rhea Beckett
202-724-5613
rhea.beckett@dc.gov

Questions about the PEF (Organization) should be directed to:
Regan Spurlock
202-724-5613
regan.spurlock@dc.gov

To request an accommodation to submit a grant application via mail, email, or hand-delivery, contact:

Kali Wasenko
202-724-5613
kali.wasenko@dc.gov

Government of the District of Columbia
Commission on the Arts and Humanities
200 I (Eye) Street, SE, Suite
1400 Washington, DC 20003

Funding or Pin Number:

RFA ID: FY18.PEF.2

URL for Full Text (RFP):

Geographic Focus:

USA: Washington, DC

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