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FY19 Projects, Events and Festivals (PEF) - Project-Based Grant

Grants to Washington, DC Nonprofits and Individuals
for Arts and Humanities Events and Projects

Agency Type:

State

Funding Source:

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District of Columbia Commission on the Arts and Humanities (CAH)

Conf. Date:

05/29/18

Deadline Date:

06/08/18 4:00 PM ET

Description:

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Grants of up to $20,000 to Washington, DC nonprofit organizations and grants of up to $10,000 to individuals to promote the arts and humanities. Applications are invited for projects that serve a diverse range of the District’s communities. Proposals are invited from qualifying program providers who offer exemplary projects in the arts and humanities.

By making its PEF Cycle 1 awards, CAH endeavors to:
-Provide access to high-quality arts and humanities experiences for all District of Columbia residents;
-Improve quality of life by supporting vibrant community projects within the arts and humanities; and,
-Strengthen the creative economy through investments in local individuals and organizations.

Description of PEF Cycle 1 Grant Project Types:

The Projects, Events or Festivals (PEF) Cycle 1 grant program supports individuals and organizations who execute projects that promote arts and humanities activities to a diverse range of communities within the District of Columbia. CAH accepts applications for projects of all sizes that demonstrate District impact and engage District residents and visitors.

CAH encourages community-based projects that share characteristics such as geographic location, common interests or community impact. Arts and humanities projects may include, but are not limited to: concerts, visual arts exhibitions, literary readings or festivals that feature dance, folk art, film, music, theatre and other art forms. Applicants who are unsure if their project may qualify for this grant program are encouraged to contact a CAH grants manager.

Projects, Events or Festivals applicants will be reviewed by cohorts based on applicant type (individuals or organizations). Projects, Events or Festivals (Organizations) applicants will be reviewed by cohorts based on the organization’s FY17 cash expenses. Cohorts will be determined by CAH based on the pool of applications received.

Successful PEF Cycle 1 Applications:

Successful PEF Cycle 1:
-Clearly articulate the design, deliverables and schedule of the project, including the impact of the project on the community and on the artists and/or organization involved in the execution.
-Demonstrate knowledge about the community and community members where the project is sited and reflects this understanding of its location and participants throughout the application.
-Employ new methods and technology to ensure project accessibility and engagement for all.
-Describe one distinct project. Do not provide a “laundry list” of programming happening throughout the year.
-Have an active board of directors.

As an agency of the Government of the District of Columbia, CAH ensures that its grantmaking funds are expended in a fiscally responsible manner. CAH grant-related “allowable costs” are those costs the District Government (through its subordinate agency, CAH) has determined to be valid expenditures.

Examples of “Allowable Costs” Related to the PEF Cycle 1 Grant:
-Artistic and administrative personnel salaries or wages;
-Artists/consultants;
-Space rental and fees directly related to project implementation;
-Travel and transportation directly related to project implementation;
-Materials, supplies and equipment purchases no more than 25% of the award that are directly
related to project implementation; and,
-Overhead, maintenance and administration not exceeding 35% of the grant and match.

Inclusion, Diversity, Equity, Access:

CAH believes that all District residents should be able to access arts and humanities experiences for their benefit. To facilitate this vision, CAH has adopted a cultural equity policy known as I.D.E.A. (inclusion, diversity, equity, access). By incorporating I.D.E.A. across grants programs, CAH seeks to help grantees develop programs that are inclusive of diverse populations and provide equitable accessibility to those populations.

In addition to detailed plans for its compliance with the Americans with Disabilities Act (ADA) (42 U.S.C. §§ 12101 et seq.), each applicant must demonstrate how the project will be inclusive, diverse, equitable and accessible throughout the District of Columbia, beyond participants with disabilities. Successful applications will consider a broad definition of “accessibility” by addressing financial, geographic, demographic, cultural and developmental access.

GrantWatch ID#:

GrantWatch ID#: 171430

Estimated Size of Grant:

Organizations may request up to $20,000.

Individuals may request up to $10,000.

Term of Contract:

Grants funds are applicable only to CAH’s Fiscal Year 2019 (“FY 2019”), which occurs from October 1, 2018 to September 30, 2019, and which is referred to as the “grant period” in this document. Grant award funds cover expenses made only within CAH’s Grant Period.

Additional Eligibility Criteria:

Grant Eligibility and Restrictions:

-Organizations awarded funds in the FY 2019 General Operating Support, including General Operating Support – Service Organizations, are prohibited from applying to CAH FY 2019 Projects, Events or Festivals (PEF) Cycle 1.

-Applicants are prohibited from submitting PEF Cycle 1 applications for projects that feature temporary or permanent

public art projects. For public art projects, review the Public Art Building Communities (PABC) grant program for more information.

-Applicants are prohibited from submitting PEF Cycle 1 applications for projects that provide activities for children or youth. For projects to provide activities for children or youth, review the Arts and Humanities Education Projects (AHEP) or East of the River (EOR) grant program guidelines for more information.

-Eligible projects by individuals are projects that work independently of the applicant’s affiliated organization. Individuals who are staff of a non-profit organization may not apply for funding for projects that are part of that organization's programming. Individuals who are staff or proprietors of a for-profit company cannot apply for funding for projects that are a product or service of that company.

Applications not adhering to this policy will be automatically deemed ineligible.

Eligibility Requirements of Applicants to PEF Cycle 1 (Individual):
-Be arts and humanities practitioner (e.g., presenters, producers and educators), aged 18 or older;
-Be legal DC residents for at least one year prior to the application deadline and must maintain
residency during the entire grant period (proof of residency is required);
-Have a permanent DC address as listed on proper identification or tax returns. PO boxes may not be
used as a primary address;
-Be in good standing with CAH. Applicants with incomplete or delinquent reports, in any funding program, as of October 15, 2018, are ineligible to receive an additional award from CAH in FY 2019; and,
-Abstain from any use of secondary party that acts on an individual’s behalf (“fiscal agent”) in the performance and execution of financial duties.

Eligibility Requirements of Applicants to PEF Cycle 1 (Organization):
-Be incorporated as a nonprofit with a federally designated tax exempt status under section 501(c)(3) of the United States Internal Revenue Service (IRS) code, as evidenced by an IRS determination letter that is dated at least one year prior to the application deadline date;
-Demonstrate that one hundred percent (100%) of the project deliverables occur within the District of Columbia;
-Register and comply with the regulatory requirements of the following agencies: 1) District of Columbia Department of Consumer and Regulatory Affairs (DCRA) - Corporations Division (indicating an “active” business license status at the time of application, and agreeing to maintain such status throughout the grant period); 2) District of Columbia Office of the Chief Financial Officer, Office of Tax and Revenue (OTR); 3) District of Columbia Department of Employment Services (DOES); and 4) United States Internal Revenue Service (IRS);
-Obtain a certification of “Citywide Clean Hands” (CCH) from the District of Columbia Office of Tax and Revenue (see page 11);
-Be in good standing with CAH. (Note that applicants with incomplete or delinquent reports from any prior funding program, as of October 15, 2018, are ineligible to receive additional funds from CAH in FY 2019); and,
-Be headquartered and have a principal office that is located in the District of Columbia, as demonstrated by the address on the organization’s official IRS Form 990. (Note: CAH will not allow post office boxes and the addresses of a board member or volunteers as evidence of the primary business address).

For festival requests, applicants must also meet the following eligibility requirements:
-A minimum of 1,000 people must benefit from the festival;
-Artistic programming must comprise a minimum of six (6) hours of the festival;
-Festival events and programs must be publicly advertised and open to the general public;
-The festival may not be a block party, fundraiser or charity benefit;
-Funding may be used for project expenses only, which includes support for salaries and operations directly related to the festival events and programs. Funding may not be used for food, beverages, capital costs, building renovations/improvements, cash prizes, gifts, security, items for sale (for example, t-shirts and posters) or any operational costs associated with the administrative office (such as staff salaries, office rent and utilities, office equipment, office supplies, etc.); and,
-All festival activities must comply with District of Columbia permits, policies and safety requirements. Be sure to include these items in the project budget, where applicable.

Applicant Restrictions (non-eligibility):
-Applicants that require “fiscal agents”;
-For-profit (commercial) entities;
-Tax-Exempt organizations other than 501(c)(3) designated entities;
-Private foundations;
-Political organizations;
-Foreign governments;
-Colleges or universities;
-District of Columbia Government or Federal Government agencies, including DC Public Schools;
-Recipients (or intended recipients), of a CAH FY 2019 General Operating Support (GOS) grant; and
-Organizations submitting an application whose content is combined with the application of another organization. Proposed projects must be “stand-alone” projects

Examples of “Unallowable Costs” Related to the PEF Cycle 1 Grant:
-Overhead, maintenance and administration exceeding 35% of the grant and cash-match;
-Food and beverages;
-Payment to auxiliary and/or affiliate organizations;
-Tuition, awards, and scholarships;
-Re-granting (also known as “sub-granting”);
-Debt reduction;
-Fundraising project expenses;
-Equipment purchases over 25% of the grant award;
-Expenses not directly related to the execution of the project;
-Operational reserve;
-Temporary or permanent public art projects;
-Activities for youth; and,
-Funding to universities, foreign governments or DC government agencies, including DCPS.

Pre-proposal Conference:

Technical Assistance and Workshops:

CAH staff members are available to assist grant applicants through group or individual technical assistance. CAH staff members will not write applications for applicants. However, CAH staff members are available by appointment (up to thirty (30) minutes) to review application drafts on government business days from application release date through one (1) week prior to the grant application deadline. Applicants may contact CAH at (202) 724-5613 to schedule an application review meeting.

Applicants may contact CAH at (202) 724-5613 to schedule an application review meeting.

CAH conducts free workshops for participants to learn useful information about the agency’s funding opportunities and how to submit a grant application. Workshop dates, times and locations listed below are subject to change. All workshops are free and open to the public; however, participants are strongly encouraged to register to attend the workshop. Valid photographic identification is required to enter DC government offices.

Workshop Calendar may be found at:
https://dcarts.dc.gov/node/408112

Pre-Application Information:

Individuals are not required to match grant funds. Organizations have a 1:1 cash match requirement designed to assist an organization’s fundraising by leveraging funding from additional private fund sources. In-kind contributions, CAH, or other District Government funds may not be used to satisfy the match requirement.

CAH utilizes an online grant portal to receive grant applications. All applications must be submitted online by 4:00 pm ET, Friday, June 8, 2018.

CAH will notify applicants of this grant program as to the results of their application by Monday, October 1, 2018.

Key Dates:
-Release Date: Monday, April 30, 2018
-Application Deadline: Friday, June 8, 2018 at 4:00 pm ET
-Grant Period: October 1, 2018 to September 30, 2019

Contact Information:

Before starting your grant application, please review the funding source's website listed below for updates/changes/addendums/conferences/LOIs.

Regan Spurlock
regan.spurlock@dc.gov

Government of the District of Columbia
Commission on the Arts and Humanities
200 I (Eye) Street, SE, Suite 1400
Washington, DC 20003

Funding or Pin Number:

RFA ID: FY18.PEF.2

URL for Full Text (RFP):

Geographic Focus:

USA: Washington, DC