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Gainesville Conference Grant

Grants to Alachua County, Florida Area Corporate and Nonprofit
Planners to Host Conferences and Events that Increase Tourism

GrantWatch ID#: 174444
Agency Type:

Foundation / Corporation

VisitGainesville

09/07/17

09/28/17 4:00 PM Receipt

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Grants of up to $10,000 to Gainesville and Alachua County, Florida area corporate, association, and nonprofit, public and privately-funded planners to host meetings, conferences, and events that increase hotel room stays in the area. The goal of these grants is to enhance Alachua County as a destination by contributing to the development of tourism.

The VisitGainesville Conference Grant is an excellent marketing and recruiting incentive for area hoteliers and facility managers to offer potential incoming meetings and conferences.

To qualify, meeting professionals must complete the grant application and satisfy a number of criteria including confirming that their meeting or event produced hotel room nights in Gainesville/Alachua County.

Priority for grant funding will be given to projects that have the greatest potential for bringing visitors to Alachua County who will stay in overnight in hotels, motels, bed and breakfast inns, RV parks, and campgrounds.

Examples of Allowable Expenses:

- Printing for the event
- Postage pertaining to the event
- Advertisements and promotion for the event including television, radio, newspaper, magazines, billboards and signage on highways entering Alachua County
- Preparation of presentation materials, such as brochures, slides, etc.
- Transportation within Alachua County while event is being held, i.e., bus transportation to take participants to event site, dining, local attractions, etc.
- Souvenir items that have the Alachua County logo on them
- Rental fees for use of a facility, such as the Stephen C. O’Connell Center, banquet facilities, etc. for the event
- Any other appropriate expenses needed for the event allowable under Section 125.0104, Florida Statutes

Individual grants cap at $10,000.

Grants are for conferences taking place October 25, 2017-September 30, 2019.

Grants are available to corporate, association, or non-profit, public or privately-funded planners.

To be an eligible applicant the applicant must be a properly established entity.

Examples of Non-Allowable Expenses:

- Sales tax cannot be reimbursed by Tourist Development Tax Funds
- Annual operating expenses to the Corporation that are not directly related to the event
- Costs for applying for the grant including typing, paper, postage; or the cost of resale items that will be sold at a profit
- Alcohol
- Any other expenses that are not allowable under State Statutes

Conference Grant Workshop
Date/Time: September 7, 2017 at 10:00 AM
Location: Grace Knight Conference Room on the 2nd floor of the County Administration Building (12 SE 1st St)

Click on the links in the Supporting Documents section below to download the application in Word or PDF format.

VisitGainesville offers a conference grant for incoming meetings and conferences in two cycles - one in the spring and one in the fall.

Conference Grant Calendar - Fall 2017 Cycle:

- Grant cycle opens: Friday, September 1, 2017, for conferences taking place October 25, 2017-September 30, 2019.
- Conference Grant Workshop: September 7, 2017 at 10:00 AM
- Grants are due by: Thursday, September 28 at 4:00 PM
- Eligible conferences must take place after October 25, 2017

Note: Funds are available upon completion of conference.

Matching Information:

Tourist Development Tax grants will provide funds for up to 50% of the budget for the total costs of an approved event, up to a maximum of $10,000, subject to the funds allocated to the grant program.

Applicants must provide 50% cash match or 25% cash match and 25% in-kind match of the budget for the total cost of an approved event. Examples of in-kind match are: donated goods and services, facilities, etc.

Before starting your grant application, please review the funding source's website listed below for updates/changes/addendums/conferences/LOIs.

For additional information, planners may contact Kelly Aleman, kaleman@visitgainesville.com, or Kathy Munden, kmunden@visitgainesville.com, at (352) 374-5260 or toll-free at (866)778-5002.

General Contact Information:

Alachua County Visitors and Convention Bureau
30 East University Avenue
Gainesville, FL 32601

Email: info@visitgainesville.com

See the full text of this grant

USA: Florida: Alachua County

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